General Assistant

Location: Dubai

General Assistant

ENGIE is a global energy company, a leading provider of electricity, natural
gas, and energy services. With ‎154,950 employees in more than ‎70 countries
worldwide, ENGIE achieved revenue of €‎69.9 billion in ‎2015. ENGIE is committed
to be leader in the energy transition.
We are looking for talented and motivated people to create the future of
energy. Join a rewarding and flexible work environment that encourages
innovation and creativity and help us meet the energy challenges of today and
tomorrow.
Tractebel, part of Engie, is an engineering office that is well-known in the
fields of infrastructure and energy and enjoys an important position in the
Middle East region.
Mission
Our Energy System Consulting team is looking for a General Assistant to
strengthen their fast-growing team in Middle East.
Reporting lines
This role reports operationally into the Energy System Consulting Product
Manager in Middle East.
The role is based in Dubai, while the support is provided to our teams in
Middle East, Belgium and Germany.
Your job functions (duties & responsibilities)
You will provide administrative support to a team working in an international
environment. You will be responsible to:
* Run the daily secretarial tasks required in an international environment company.
* Work together with the other assistants and share the responsibilities to achieve the tasks in due time.
* Support the development of proposals (filling in tender forms, compilation in PDF format, launching DocuSign for signatures, preparing letters to clients, preparing hardcopy packaging and sending courier to clients,…)
* Support the technical team on proofreading and editing/formatting of technical reports and archiving them in the proper system.
* Lead general document management tasks (formatting & signatures of letters, technical reports…)
* Organize national and international meetings and seminars, providing adequate planning & logistics for meetings with a large number of attendees.
* Plan travel arrangements for staff travelling abroad (visa, flights, hotel, taxi, Covid-administrative requirements, …)
* Manage the assistant's mailbox and treat e-mails.
* Fill in forms to launch and follow up purchase orders
* Fill in forms in the Intranet for people : material request, training request, etc.
* Follow-up of some supply/invoices
Your capabilities (degree, experience, other certificates if required, soft
skills)
We are looking for talented and motivated people. Join a rewarding and
flexible work environment that encourages innovation and creativity and help
us meet the energy challenges of today and tomorrow.

• You have a degree in Secretarial sciences, in Translation & Interpreting, or any equivalent background through experience.


• You have ‎2 to ‎10 years of experience in administrative assistance, giving support for various administrative tasks.


• You are fluent in English. French and Arabic is a strong advantage.


• You have a very good knowledge of MS-OFFICE tools (especially WORD, EXCEL, POWERPOINT) and Adobe PDF XChange Editor.


• You have outstanding written and verbal communication skills, and you like interacting with people (cross geographies teams).


• You are a real team player, committed to work with and for the team.


• You have a good sense of organization, and you can work autonomously as well as part of a wider team.


• You are proactive and are willing to develop new skills and competences.


• You are able to take initiatives.


• You are dynamic and perfectionist.


• You can manage different tasks in parallel, each task from start to end.


• You do whatever it takes to achieve the best work on time.


• You have developed a sense of discretion.


• You know what it is to work in a big company with heavy processes.


• Knowledge of Tractebel or ENGIE tools is a plus.

What we offer
* An interesting and varied job in an international environment with a good work/life balance;
* A stable work environment where professional growth and development are stimulated (via the Tractebel School and the ENGIE University);
* An attractive compensation package with fringe benefits;
* A permanent contract to ensure the roles offered are in accordance with your skills, interests, career goals and lifestyle.
Tractebel welcomes candidates from all backgrounds, and actively promotes
Diversity in the workforce.