Personal Assistant -Dubai-4000$-5500$

JOB OVERVIEW

Practice Overview:

Multi-award-winning X-Architects operates a critical design approach which
recognizes the inherent complexity in building and construction and harnesses
this complexity to produce projects that are culturally robust,
environmentally friendly and place sensitive. X-Architects believes in design
as a process. We research into creating a built environment that is adaptive
and contextual.

The ability to not only accept change and alteration, but to use these
critical events in a productive and reinvigorating manner is central to the
progressive architectural practice of X-Architects.

Overall, Purpose of the role

To provide high level confidential support to the Managing Partners by
delivering a full secretarial and administrative service.

Ability to anticipate needs, think critically, and offer solutions to problems
with a high level of professionalism and confidentiality.

Key Objectives

To be able to work independently on projects, from conception to completion,
and must be able to work under pressure at times to handle a wide variety of
activities and confidential matters with discretion.
Work closely and effectively with Managing Partners to keep them well informed
of upcoming commitments and responsibilities.
Assist in Managing partners' corporate, business and investment related
activities, tasks and projects which include record keeping, liaison,
coordination, scheduling, monitoring projects, research, and analysis.
Organize and manage Managing partners' calendar and appointments. Arrange and
coordinate internal and external business meetings and social events.

Expectations & Responsibilities related to your role

COMMUNICATIONS
Research, prioritize, and follow up on incoming issues and concerns addressed
to the Managing partners, including those of a sensitive or confidential
nature. Determine appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the Managing partners'
office and internal departments; demonstrating leadership to maintain
credibility, trust, and support with senior management staff.
Act as the point of contact among executives, employees, clients, and other
external partners

Help Managing Partners stay organized by managing their schedules and keeping
up with correspondence based on their needs.
Prioritize conflicting needs, handle matters expeditiously, proactively, and
follow-through on projects to successful completion, often with deadline
pressures.

APPOINTMENTS AND RESERVATIONS
Keep Managing partners' calendars accurate.
Coordinate all Executive Team meetings and retreats and assist with staff
meetings
Coordinate events and speaking engagements
Manage travel arrangements for Managing Partners.

AGENDAS AND DOCUMENTS
Prepare documents and agendas and distribute them in timely manner.
Keep tidy and organize internal and confidential files.

Person Profile

Education and Training

Degree educated - bachelor's in administration, Management or Arts
Diploma or Certification in office administration or management is a plus
Excellent MS office knowledge
Experience

Significant executive support experience, including supporting C-level
executives
High degree of professionalism in dealing with diverse groups of people,
including Board members, senior executives, staff, and community leaders
Industry Experience - preferably reputable architecture practices,
engineering, or consultancy office
Years worked following graduation - minimum ‎5 years
Personal Qualities

Outstanding verbal and written communication skills in English (Arabic is a
plus)
Strong Organization skills that reflect ability to perform and prioritize
multiple tasks seamlessly with excellent attention to details
Excellent management, time-management, and problem-solving skills
Strong administrative and personal assistant skills with an ability to work
well in a fast-paced environment
Resourceful and Innovative
Honest and reliable
Proactive and think independently
Discretion and confidentiality
Good Phone Etiquette
Requirements : ‎10 years experience as Pa for a chairman or Ceo for a big group
- preference architecture or engineering group

Company Profile