Purchasing Supervisor

Posting Date Jul ‎08, ‎2022
Job Number ‎22116124
Job Category Procurement, Purchasing, and Quality Assurance
Location Dubai Marriott Harbour Hotel & Suites, King Salman Bin Abdulaziz
Al Saud Street Dubai Marina, Dubai, United Arab Emirates, United Arab Emirates
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Brand Marriott Hotels Resorts
Schedule Full-Time
Relocation? N
Position Type Non-Management
Located Remotely? N

Marriott International portfolio of brands includes both JW Marriott and
Marriott Hotels.

Marriott Hotels , Marriott International's flagship brand with more than
‎500 global locations, is advancing the art of hosting so that our guests can
travel brilliantly. As a host with Marriott Hotels, you will help keep this
promise by delivering premium choices, sophisticated style, and well-crafted
details. With your skills and imagination, together we will innovate and
reinvent the future of travel.

JW Marriott is part of Marriott International's luxury portfolio and
consists of more than ‎80 beautiful properties in gateway cities and
distinctive resort locations around the world. JW believes our associates come
first. Because if you're happy, our guests will be happy. It's as simple as
that. Our hotels offer a work experience unlike any other, where you'll be
part of a community and enjoy a true camaraderie with a diverse group of co-
workers. JW creates opportunities for training, development, recognition and
most importantly, a place where you can really pursue your passions in a
luxury environment. Treating guests exceptionally starts with the way we take
care of our associates. That's The JW Treatment™.

POSITION SUMMARY

Purchasing Supervisor
Job Family: Procurement
Job Description ‎4/‎7/‎2015 Page ‎1 of ‎4
POSITION SUMMARY
Print and organize various necessary documents, summarize relevant
information, and distribute information to appropriate employees. Maintain up-
to-date knowledge of company safety programs within assigned area of
responsibility, (e.g., food, retail), as well as all local, state, and federal
regulations. Adhere to food safety and handling policies and procedures across
all food-related areas. Maintain clear and organized records to ensure all
reports and invoices are filed and stored properly. Calculate figures for
inventories, orders, and costs. Conduct inventory audits to determine
inventory levels and needs. Notify manager/supervisor of low stock levels.
Troubleshoot vendor delivery issues and oversee return process. Verify and
track received inventory. Reconcile shipping invoices and receiving reports.
Receive, unload, and process deliveries. Monitor PAR levels for all food items
to ensure proper levels. Refuse acceptance of damaged, unacceptable, or
incorrect items.
Assist management in training, scheduling, counseling, disciplining, and
motivating and coaching employees; serve as a role model. Ensure adherence to
quality expectations and standards. Report accidents, injuries, and unsafe
work conditions to manager; complete safety training and certifications.
Follow all company policies and procedures; ensure uniform and personal
appearance are clean and professional; maintain confidentiality of proprietary
information; protect company assets. Assist other employees to ensure proper
coverage and prompt guest service. Speak with others using clear and
professional language; prepare and review written documents accurately and
completely. Develop and maintain positive working relationships with others;
support team to reach common goals; listen and respond appropriately to the
concerns of other employees. Read and visually verify information in a variety
of formats (e.g., small print). Stand, sit, or walk for an extended period of
time or for an entire work shift. Move, lift, carry, push, pull, and place
objects weighing less than or equal to ‎50 pounds without assistance. Grasp,
turn, and manipulate objects of varying size and weight, requiring fine motor
skills and hand-eye coordination. Move through narrow, confined, or elevated
spaces. Move over sloping, uneven, or slippery surfaces as well as up and
stairs and/or service ramps. Perform other reasonable job duties as requested.
CRITICAL TASKS
General Procurement
 Work with suppliers to resolve discrepancies between invoices and actual
received merchandise, and report to manager/supervisor as necessary.
 Lock and unlock secure merchandise storage areas.
 Reconcile shipping invoices and receiving reports to ensure count accuracy.
 Order packaging, raw materials, and supplies as needed.
 Receive, unload, and process deliveries and account for incoming freight
based on invoice and receiving reports.
 Verify and track received inventory and complete inventory reports and logs.
 Oversee return process by verifying counts, shipping addresses, labels, etc.
 Check in merchandise, report bad pallets, print and place slot labels, and
check current inventory levels.
 Conduct inventory audits to determine inventory levels and needs.
 Notify manager/supervisor of low stock levels in a timely manner.
 Receive and stage merchandise by department, mark appropriately for
placement in facility, and deliver merchandise to appropriate department.
 Troubleshoot vendor delivery issues.
Finance
 Maintain clear and organized records to ensure all reports and invoices are
filed and stored properly.
 Calculate figures for food inventories, orders, and costs.
General Food - Stocking/Receiving
 Maintain up-to-date knowledge of company safety programs within assigned
area of responsibility (e.g., food, retail), as well as all local, state, and
federal regulations.
 Monitor PAR levels for all food items to ensure proper levels.
 Inspect deliveries and date times to verify freshness, cleanliness,
consistency, and quality throughout case lots.
Purchasing Supervisor
Job Family: Procurement
Job Description ‎4/‎7/‎2015 Page ‎2 of ‎4
 Refuse acceptance of damaged, unacceptable, or incorrect items, track
refusal of items, and communicate to appropriate management.
 Check weights of all items as compared to order and billing.
 Complete and maintain required departmental paperwork, such as throwaway
record sheets, invoices, and assignment notices.
 Adhere to food safety and handling policies and procedures, such as First
In-First Out (FIFO) and Cold Chain compliance, across all food-related
departments or areas.
 Identify and remove merchandise that is outdated, distressed, or
unacceptable in appearance to ensure quality and freshness.
 Complete and maintain up-to-date logs for food products.
 Receive deliveries, store perishables properly, and rotate stock.
 Maintain the sanitation standards of the food storeroom and walk-ins.
Office - Stocking/Receiving
 Organize and maintain filing systems.
 Print, organize, and separate various necessary documents, summarize
relevant information, and distribute information to appropriate employees.
Guest Relations
 Assist other employees to ensure proper coverage and prompt guest service.
Communication
 Talk with and listen to other employees to effectively exchange information.
 Provide assistance to coworkers, ensuring they understand their tasks.
 Speak to guests and co-workers using clear, appropriate and professional
language.
 Discuss work topics, activities, or problems with coworkers, supervisors, or
managers discreetly and quietly, avoiding public areas of the property.
 Prepare and review written documents (e.g., daily logs, business letters,
memoranda, reports), including proofreading and editing written information to
ensure accuracy and completeness.
Assists Management
 Coordinate tasks and work with other departments to ensure that the
department runs efficiently.
 Ensure employee compliance with company standards and policies and external
regulations (e.g., safety, OSHA, department-specific procedures such as food
standards).
 Ensure that hourly employees are trained on company core values, job roles,
responsibilities, and technical and service aspects of the job.
 Serve as a departmental role model or mentor by working alongside employees
to perform technical or functional job duties.
 Assist management to ensure that hourly employees have the necessary
resources to effectively perform their jobs (e.g., supplies, equipment, and
inventory).
 Assign and ensure work tasks are completed on time and that they meet
appropriate quality standards.
 Assist management in establishing and communicating goals, performance
expectations, timetables and deadlines for shift or departmental operations to
hourly employees and ensure that they are understood.
 Collaborate with management to develop and carry-out ideas and procedures
and set goals to continuously improve department performance around guest and
employee satisfaction scores.
 Listen to hourly employees' suggestions for improving how work is done and
how guests are served, gaining management support as needed to act upon
suggestions.
Working with Others
 Develop and maintain positive and productive working relationships with
other employees and departments.
 Support all co-workers and treat them with dignity and respect.
 Handle sensitive issues with employees and/or guests with tact, respect,
diplomacy, and confidentiality.
 Partner with and assist others to promote an environment of teamwork and
achieve common goals.
 Actively listen to and consider the concerns of other employees, responding
appropriately and effectively.
Purchasing Supervisor
Job Family: Procurement
Job Description ‎4/‎7/‎2015 Page ‎3 of ‎4
Quality Assurance/Quality Improvement
 Comply with quality assurance expectations and standards.
 Monitor the performance of others to ensure adherence to quality
expectations and standards.
Physical Tasks
 Read and visually verify information in a variety of formats (e.g., small
print).
 Stand, sit, or walk for an extended period of time or for an entire work
shift.
 Move, lift, carry, push, pull, and place objects weighing less than or equal
to ‎50 pounds without assistance.
 Grasp, turn, and manipulate objects of varying size and weight, requiring
fine motor skills and hand-eye coordination.
 Move through narrow, confined, or elevated spaces.
 Move over sloping, uneven, or slippery surfaces.
 Move up and down stairs and/or service ramps.
Safety and Security
 Follow company and department safety and security policies and procedures to
ensure a clean, safe, and secure environment.
 Follow Hazardous Material Management Program procedures for handling and
disposing of chemicals, fertilizer, pesticides, blood borne pathogens, etc.,
including using Material Safety Data Sheets (MSDS).
 Report work related accidents, or other injuries immediately upon occurrence
to manager/supervisor.
 Follow policies and procedures for the safe operation and storage of tools,
equipment, and machines.
 Identify and correct unsafe work procedures or conditions and/or report them
to management and security/safety personnel.
 Use proper equipment, wear appropriate personal protective clothing (PPE),
and employ correct lifting procedures, as necessary, to avoid injury.
 Follow property specific procedures for handling emergency situations (e.g.,
evacuations, medical emergencies, natural disasters).
 Complete appropriate safety training and certifications to perform work
tasks.
Policies and Procedures
 Protect the privacy and security of guests and coworkers.
 Follow company and department policies and procedures.
 Maintain confidentiality of proprietary materials and information.
 Protect company tools, equipment, machines, or other assets in accordance
with company policies and procedures.
 Ensure uniform, nametags, and personal appearance are clean, hygienic,
professional and in compliance with company policies and procedures.
 Perform other reasonable job duties as requested.
Purchasing Supervisor
Job Family: Procurement
Job Description ‎4/‎7/‎2015 Page ‎4 of ‎4
CRITICAL COMPETENCIES
Analytical Skills
 Learning
 Arithmetic Computation
 Computer Skills
 Decision-Making
Interpersonal Skills
 Team Work
 Interpersonal Skills
 Diversity Relations
Communications
 English Language Proficiency
 Communication
 Listening
 Writing
 Telephone Etiquette Skills
 Applied Reading
 Form, Report, and Log Completion
Personal Attributes
 Integrity
 Dependability
 Presentation
 Safety Orientation
 Positive Demeanor
 Initiative
 Stress Tolerance
Organization
 Time Management
 Detail Orientation
 Multi-Tasking
Physical Abilities
 Visual Acuity
 Proper Lifting Techniques
Assists Management
 Delegating and Directing
 Coaching and Developing
 Resolving Conflict
General Procurement
 Procurement Policy
Food - Stocking/Receiving
 Sanitation Systems
 Food Handling
 Product Quality and Appearance
 Food Storage Guidelines
 Storage Policies and Procedures
Office - Stocking/Receiving
 Departmental Documents
PREFERRED QUALIFICATIONS
Education
High school diploma/G.E.D. equivalent
Related Work Experience
At least ‎2 years of related work experience
Supervisory Experience
At least ‎1 year of supervisory experience