Executive Assistant - Siemens Advanta Middle East Office

About Siemens and Siemens Advanta:

Siemens ' history in the Middle East spans over more than ‎160 years. During
that time, the company established a strong regional footprint, enabling
leading industrial and municipality player to effectively harness digital
technologies along their production and city/ country management activities.

Siemens Advanta is the global management consulting and solution unit of
Siemens. We help our clients to navigate through their unique digitalization
journey from strategy to operations by combining deep industry expertise with
business and digital proficiency, going beyond classical consulting, enabled
by an experienced team of ‎500+ consultants and over ‎7,500 solution engineers
working hands-on and often tightly integrated with the thousands of highly
skilled experts at Siemens.

Advanta has established offices across all Europe, US, China, India, and the
Middle East (Abu Dhabi, Dubai, Riyadh).

The Mission:

The Executive Assistant primarily supports the (Associate) Partners of Siemens
Advanta Middle East across a broad set of executive responsibilities and
administrative tasks.

What are my responsibilities?
*
Proactively handle (Associate) Partner 's calendar, expenses, complex travel
arrangements, visa coordination (travel and residency) as per Siemens
corporate policies
* Support ADV Business Development and other administrative tasks as needed, e.g., planning and coordination of marketing activities and business conferences
* Autonomously handle recruiting process for new team members, incl. onboarding/ integration of new hires as appropriate
* Develop and leverage relationships within and across organizational units and external clients to support business operations and office development of ADV in the Middle East
* Autonomously manage in- and outbound correspondence and monitor all information flows, including maintaining paper and electronic files, e.g., project contracts, as required
* Proactively contribute to the local office development supporting hands-on on daily requirements - as needed - beyond the detailed specification outlined in this opening
* Maintain confidentiality of all sensitive or proprietary information

What do I need to excel in this role?
* Problem solver mindset / think outside the box attitude to get things done professionally and efficiently
* Hands-on, ready to "go the extra mile" mindset to achieve intended goals
* Very well-developed team player working style. ADV, especially in the Middle East, is a relatively new, but fast-growing team. A successful integration and fun at work requires self-motivation and entrepreneurial passion in building something new and unconventional. That sometimes also requires availability outside of standard working hours
* Willingness to navigate in ambiguity requiring to creatively think about potential approaches to solutions instead of only following existing standard processes and working tools (Siemens incorporated largely a "self-service" working culture)
* Fluent in English (writing and verbal) and at least one additional language
* Excellent MS Office knowledge, in particular Outlook, Excel, and Word
* Bachelor's degree or equivalent qualification from reputable university or College
* Preferably ‎5+ years' work experience in similar function ideally in a similar organization (technology and/or consulting firm)
* General knowledge about Siemens and Consulting Services Industry is highly preferred
* Flexibility in terms of working location (home office preferably Dubai) and working hours as needed

What else do I need to know?
Siemens is dedicated to quality, equality, and valuing diversity, and we
welcome applications that reflect the diversity of the communities within
which we work. People with disabilities will be preferred in case of equal
qualification. Please find more information at www.siemens-advanta.com

How do I apply?
We are looking forward to receiving your on-line application. Please note:
only complete application documents, including diplomas, certificates of
employment or letter of recommendation respectively can be considered in the
selection process.

Organization: Advanta
Company: Siemens Industrial LLC
Experience Level: Experienced Professional
Job Type: Full-time