Executive Assistant to Chief Investment Officer (paying up to AED 20K)

POSITION SUMMARY

Purpose of the role is to provide high-level of administrative support to the
Chief Investment Officer with day-to-day operations.

JOB RESONSIBILITIES

Managing the Chief Investment Officer’s calendar, including scheduling
appointments and prioritizing time sensitive matters

Attending essential meetings, taking comprehensive minutes, and taking
ownership to ensure that all action points are followed up on and resolved
promptly

Screen and prioritize incoming items to ensure the Chief Investment Officer is
advised of and updated on current issues & events

Assist with creation/modification of presentations, spreadsheets & financial
reports

Makes travel arrangements for the Chief Investment Officer as required,
including booking flights, hotel accommodation, car rental, and providing
directions to facilitate hassle-free travel.

Maintain discretion and confidentiality, as well as adhere to the policies and
procedures of the organization

Manage & organize important files / documents and electronic office files to
ensure an efficient and effective filing system

Ensure strong relationships with key stakeholders are maintained

To provide administrative support in the delivery of assignments and
initiatives as and when required

Any other duties commensurate with the accountabilities of the post

EXPERIENCE & QUALIFICATIONS

‎5-‎7 of experience working as an Executive Assistant, Personal Assistant, or
similar roles supporting Senior Managers in a fast-paced organization across
time zones

Bachelor's degree or equivalent experience

Be highly organized, detail-oriented, and discreet and be able to exercise
tact and diplomacy

Display excellent communications skills, with an ability to engage and
interact with senior global leaders

Ability to multi-task effectively and balance priorities in an ever changing,
fast-moving, time-sensitive environment

Have strong numerical, verbal, and written communication skills with the
ability to draft clear and concise communication

Be able to occasionally work early, late or weekend hours for special projects
or events

Meticulous, diplomatic & pleasant personality

Ability to work with minimal supervision

Display a high value for integrity

Extremely proficient with Microsoft Office (Word, Power Point and Excel)