The Facility Management Administrator is responsible for supporting the
Facility Support Officer with all facilities requirements including, but not
limited to execute, track and monitor Supplier payments, Service Contracts,
Adhoc requests and quality of delivery.
Responsibilities will include, but will not be limited to the following:
Operations
Standards
Customer
- Monitor, track and report supplier payments and ensure all supplier payments are paid within the agreed timeframe.
- Determine best in class service providers.
- Undertaking of special projects relating to new store openings, closures and events when required basis.
- Monitor all preventive and corrective civil maintenance and other related works in all MAFF locations, while ensuring quality of work and compliance of procedural requirements to the satisfaction of the customers.
- Action all incident reports, with daily follow ups to ensure prompt rectification.
- Maintain updated record of all Facility management spending vs budget.
Support in consolidating and reporting all Health & Safety reported incident or other submissions.
Support the work of the department in service monitoring and supplier management, ensuring that the required standards are maintained as per the contract.
- Assist the Facility Support officer in developing business cases through research for new initiatives
- Prepare and submit weekly reports of work done, to enquire into pending cases and causes for delay.
- Ensure store unitality consumption data are collected and recorded in the platform
- Contribute and support the business in achieving the Dare Today, Change Tomorrow sustainability strategy.
- Ensure the requirements of Health& safety are met and delivered in timely manner.
- Work closely with all internal departments and external suppliers to build and develop professional working relationships.
- Support E&C department with administration requirements.