Reference Code: ‎68543

Executive Assistant

DUBAI, DU, AE
Permanent
The story of Cartier is founded on audacity and passion. For more than ‎170
years we have embraced a bold, pioneering spirit that continues to inspire our
teams across all Metiers from our boutiques to our workshops and corporate
offices. Our ‎8,500+ colleagues of ‎90 nationalities are united by a shared
independent spirit and commitment to excellence, striving to continuously
enrich our Maison's heritage by pushing the boundaries of creativity.

MAIN PURPOSE
The Executive Assistant will provide support to the leadership team to help
them make the best use of their time by dealing with
secretarial/administrative tasks. The job holder will carry out assignments as
requested by the Directors.

KEY RESPONSIBILITIES

Administrative support

• Manage emails


• Screen incoming calls and correspondence and respond, independently, when possible


• Prepare reports and verbal or written correspondence on behalf of the Directors


• Draft/write powerpoint presentation


• Prepare documents, templates as needed by the Director


• Acts as custodian of corporate documents and records


• Create and maintain filing systems


• Manage special projects at the direction of Directors


• Perform confidential duties and related special projects using a high level of discretion and personal judgment


• Maintain and coordinate a high volume of sensitive and confidential material


• Prepare and send couriers and other necessary mails, etc.

Organization and Scheduling

• Manage the calendar and schedule appointments (organize meeting, logistic)


• Organize and coordinate business trips for both Directors and prepare expense reports


• Organize team meetings and team building activities


• Organize seminars


• Coordinate market visits from Cartier Middle East and Cartier International

HR admin support

• Prepare internal communication memos


• Prepare HR announcements and update Org Chart


• Schedule interviews


• Support in the scheduling of new starter meetings and follow ups with L&D team to ensure all new starters are fully onboarded into their new role and have all the tools and information to be successful

Internal Communication
* Act as key contact between the Directors and the managers/managers' assistants and other departments
* Ensure distribution flow of information.

JOB PROFILE (for recruitment purpose only)

Education
BA's degree

Required experience
‎3-‎5 years as Executive Assistant

Technical skills / abilities
Fluent in English
Good knowledge of Office

Personal skills
* Professional attitude, integrity and discretion are essential given the nature of the Department's work, as well as ability to communicate appropriately at all levels
* Highly flexible and organized person, able to handle last minute changes or requests, multiple tasking
* Task focused, able to meet tight deadlines and set priorities according to business needs
* Attention to detail, respect for procedure requirements
* Strong customer and service focus, solution oriented
* Good communication skills, with dynamic and easygoing personality
* Excellent Powerpoint presentation skills with good level of creativity