School Secretary at Durham School Dubai
Secretarial
Listed On: 22 September 2023
Expires On: 22 October 2023
Dubai
Durham School Dubai has a vacancy for a qualified and experienced School
Secretary.
Post: School Secretary
To whom responsible: Principal
Main tasks: To provide administrative support to the Senior Leadership Team
General Responsibilities
The School Secretary is responsible for performing administrative and clerical
duties for the Senior Leadership Team and wider school, including greeting and
providing hospitality to visitors, answering phone calls and responding to
email.
Job Responsibilities
The School Secretary must efficiently perform administrative and clerical
tasks that ensure the effective support of the Senior Leadership Team which
includes but are not limited to:
* Answer phone calls and respond in a professional manner.
* Manage email, prepare correspondence.
* Maintain e-filing and paper filing where necessary.
* Maintain calendars for Senior Leadership Team.
* Assist teachers with clerical tasks as necessary.
* Prepare agendas and attend meeting to take minutes.
* Handle confidential information with sensitivity and discretion.
* Perform other reasonable tasks as assigned.
Job Requirements
* Excellent English language skills, both verbal and written
* Strong computer skills
* Ability to work independently and take initiative.
* Strong multitasking abilities
* Attention to detail and ability to follow through.
* A customer orientated mindset and willingness to help others.
* Prepared to work weekends as required with due notice
Education Qualifications
* A bachelor's degree in business management or a related field is preferred.
* Previous experience of working in a school is desirable.
Durham School Community Responsibilities
To contribute to the smooth and successful running of the School through:
* Promoting a positive ethos within the School through working and talking constructively and positively within the staff team and developing effective professional relationships at all levels within the School community.
* Supporting and promoting the role and work of all other teams within the School.
* Creating and nurturing strong links with parents and assisting Principal in managing community events.
* Maintaining an up to date, daily knowledge of School events on the 'School Calendar' system.
* Meeting deadlines and requirements set by the Principal.
* Keeping an up-to-date knowledge of the School's policies and working within their requirements.
* Organising, supporting and / or participating in the organisation of the wider activities of the School.
* Complying with the Durham School Dress Code.
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