Purpose:
To assist the facilities manager for all site Facilities Management (FM)
services operations, on-site team and suppliers and projects works.
Responsibilities:
* To assist management of FM Administration Services at UAE Hub locations.
* To assist management for FM standards and delivery through Supplier KPI's/SLA's.
* To assist management client, supplier performance reviews against output on a monthly basis.
* To assist management for the supplier 's financial performance of the site/s service delivery, with rising of work orders, Purchase orders and control of supplier invoices.
* To assist management to manage the BCP (emergency evacuations).
* Assist the FM management Administration of small projects works with onsite support.
* Assist the FM management of emergency procedures for the UAE site/s.
* Assist the FM management for all accident reporting at site/s.
* Assist the FM management with Health & Safety and Environmental requirements
* Manage reprographics tasks - printing, scanning, photocopying, bookbinding, preparation of client documentation.
* Manage mail / courier services tracking incoming and outgoing mail and Collection of internal / external mail for posting / delivery (from reception), following up on delivery and invoice tracking in line with client mail services processes and policies.
* Manage Archiving services on request from client in line with client processes and policies.
* Management of FM related consumables - stock control and ordering, invoice tracking and payment
Financial:
People skills:
* Strong supervisory skills and influencing ability.
* Manage and deliver their objectives set by their line manager.
* Strong communication skills (oral or written).
* Be able to converse confidently with staff, customers and suppliers at all levels.
* Strong team player with a passionate customer service focus.
Customer Service:
* Maintain regular contact with the FM by developing permanent, mutually beneficial relationship including growth plan and training.
* Assist the FM management for his accountability being the forefront of customer relationships in the site/s.
* Demonstrate strong customer services skills and use your experience to ensure that customer expectations are met.
Environment, Health and Safety
* Follow all Health & Safety and Environmental requirements that are defined on work instructions or communicated in training
* Follow required emergency prevention and operational controls
* Report all accidents, occupational illnesses and emergencies
Quality:
* Apply, execute and maintain function related quality issues
Experience and Qualifications :
* Experience of 3-5 years in an administration, management, supervisor role or related service environment.
* Demonstrate experience in dealing with customer service and exhibit key skills within this area.
* Sound problem solving ability.
* Strong communication skills (oral and written).
* Excellent influencing skills.
* Experience in contract management and measurement.
* PC literate i.e. Microsoft systems.
* Self motivated.
* Manage up to 10 staff.
Position title FM admin Description Skills required: * Intermediate PowerPoint skills * Excel, ( minimum requirements V Lookup) * Word formatting * Cafm knowledge and basic experience * Payrole experience * Managing manual and biometric staff attendance * Invoicing process * PR Proc…
Position title FM Administrator Description Urgently hiring an FM Administrator in Dubai with on-site experience for different projects. Candidates available immediately in UAE with own accommodation will be considered. Transportation is available from Danube Metro Station to the site location.
##### **Job brief** We are looking for an FM Manager to manage and deliver IFM services for major elements of infrastructure and built environments. Delivering a service of excellent value, whilst providing technical and professional support to the client while ensuring that everything works when i…
About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitio…
**The opportunity** We are currently seeking an Office Manager to join our core business support team (CBS). This position is responsible for managing the facilities services delivered to our offices. The Office Manager ensures effective delivery of Facilities-related services and supervision of…
. Operator - Heavy Equipment (FM) Make a difference every day The Job Opportunity The purpose of the role is to operate the designated vehicles within the division according to the specified procedures during a designated shift. Adherence of works to internal and external safety and qual…
#### **_Job Description:_** _Posting of receipts and expenses and other documents_ _Organization of deliveries to customers_ _Keeping complaint records_ _Making offers and facilitating technical assistance to customers_ _Communication with customers and suppliers regarding delivery deadline…
**Job** **:** Financial Markets **Primary Location** **:** Africa & Middle East-United Arab Emirates-Dubai **Schedule** **:** Full-time **Employee Status** **:** Permanent **Posting Date** **:** 23/Nov/2023, 4:32:16 AM **Unposting Date** **:** Ongoing ** JOB SUMMARY** * Responsible for d…
#### **Requirement and Qualifications** B.E in Civil & Construction. Minimum of 5 years experience in UAE in the field of Contracts Admin. Skill in negotiating, writing and interpreting contractual agreement. Ability to effectively communicate. Proficiency in English. Proficiency in MS-Of…
Nathan & Nathan is a leading HR Outsourcing firm headquartered in Dubai UAE, licensed by the Ministry of Labour and Human Resources and servicing 1000+ clients. We are looking for a responsible **Administrative Assistant** to perform a variety of administrative and clerical tasks. The duties of t…