Experience: 3-5
Posted: 04 Aug,2023
Location: United Arab Emirates
Apply Now
Job Position: Administrative Assistant role for Tendering department
Location : Dubai
Key Responsibilities & Accountabilities:
* Assist senior administrators to Provide efficient and effective support and administration services to the Department.
* Support and assist prequalification team in all communications with vendors, including required follow-ups and consequent liaising with other concerned departments.
* issue Solicitation of Interest (SOI), Non-Disclosure Agreements, Invitation to Tender and Regret letters to tenderers (manually/e-tendering) as directed by tendering team members.
* Assist the team to efficiently log all incoming and outgoing documents such as Job Requisition, Request for Authority to Tender, Recommendation for Award etc. and circulate for obtaining further approvals as per DOA.
* Secure and maintain confidentiality of important documents at all times.
* Assist senior administrator in maintaining 'Tender Library' and related databases up-to-date as per department guidelines.
* Assist and co-ordinate with other team members for all admin/ department related tasks
* Support the Department/ Division in ensuring full compliance with the company established operational and administrative policies, Processes, and procedures.
* Undertake any other related tasks allocated by the department head.
Education & experience:
* Diploma or Degree in relevant field.
* Administrative Assistant role for Tendering department.
* NB : Good knowledge of MS Office - Word and Excel
* Minimum 2 years of relevant experience
* Excellent Communication Skills MUST
Skill
Years
Months
Communication Skills
4
0
Admin Assistant
2
0
Contract / Tenders
2
0
manually/e-tendering
1
0
administrative policies
2
0
administrative procedures
2
0
MS Office (Excel & Word)
1
0
Job Summary A successful Administrative Assistant will act as the point of contact for all administrative support activities associated with the office. Main duties include managing reception, office supplies, preparing regular reports (e.g. expenses and office budgets, taking lead on health & safe…
Assume the role as the primary point of contact between the Owner, General Managers, Employees and external vendors. Also coordinate and communicate with corporate office team regularly Handle requests, feedback, and queries quickly and professionally Monitor office supply levels; reorder when …
Overview Provide primary support to the Head of Middle East & Africa. The role will also have team/departmental responsibilities across EMEA Institutional Distribution, to provide additional support as needed. Responsibilities Diary management Manage expense claims Producti…
**Job Summary** Our client is a global leader and premium provider of services and equipment for oil and gas production, processing, treating, transportation and storage. A publicly traded company with activities in over thirty countries, they cover every major oil and gas region of the world and…
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative acti…
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. **Responsibilities** * Provides admini…
At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about…
Provides high level secretarial and administrative support for executive management of the Organization. He/she provides personalized administrative support to the Techno Commercial Function in a well-organized and timely manner The role requires the incumbent to maintain confidentiality, discretio…
RISKTAL is a boutique management consulting firm that has been founded in Dubai - UAE with an objective of delivering high quality specialized advisory services in the fields of organizational risk management, management consultancy, internal audit, forensic services and professional specialized tr…
### **Job Summary** Client looking to hire an Administrative Assistant, will be responsible to provide Admin and Secretarial support. Will require to man the Reception area, issuing Visitor cards, responsible for office maintenance and office supplies, handle correspondence, manage the meeting room…