Reference Code: ‎94249

Temporary Events Co-Ordinator - ‎6 Month Contract

Dubai, DU, AE
Fixed Term
The story of Cartier is founded on audacity and passion. For more than ‎170
years we have embraced a bold, pioneering spirit that continues to inspire our
teams across all Metiers from our boutiques to our workshops and corporate
offices. Our ‎9000+ colleagues of ‎105 nationalities are united by a shared
independent spirit and commitment to excellence, striving to continuously
enrich our Maison's heritage by pushing the boundaries of creativity.

This role is for a ‎6 month contract targeted to start in September

MAIN PURPOSE
Candidate should be a dynamic individual experienced in dealing with a fast-
paced environment and expert within Creative Event field. Having an
outstanding ability to multi-task, organizational and interpersonal skills.
The Event Coordinator is a key member of Cartier's UAE Events Team responsible
to execute Cartier's Key Events to support the business objectives and the
growth of Cartier in the UAE.
Collaborates with a cross-functional group of internal and external partners
to identify and oversee all aspects of event planning and execution.

EVENTS COORDINATOR RESPONSIBILTIES
* Participate in defining the event action plan inclusive of brand statement events and Boutique network animation
* Define and articulate the objectives, approach, responsibilities, timescale, holistic activations, and events strategy for successful project execution
* Brief agencies on the main objective for each event to ensure delivering the right proposals
* Propose design, mood board aligned with the event's theme
* Seek inspiration through research of best practices in the world to ensure planning the utmost proposal that fits within the brief
RESPONSIBLE OF EVENTS ORCHESTRATION
* Control the logistical and production follow-up while respecting deadlines
* Oversee the operational follow-up with the agencies before, during and after the event
* Oversee the planning, organization and follow up on each project
* Develop and maintain clear logistics plans including planning timelines and deliverables
* Onsite event support along with the ability to interact to provide clients assistance
* Prepares all event documentation and coordinates with all stakeholders involved in the project to ensure consistent, high-level service throughout pre-event, event, and post event phases
* Anticipating and planning for different scenarios while planning multiple events at once
* Establish and manage process, meetings, and milestones
VENDORS SOURCING & MANAGEMENT
* Maintaining a working relationship with vendors and venues
* Build a strong suppliers pool and strategy: develop a structured and relevant vendors' pool per types of events/projects/expertise, regularly assess vendors to constructive update and upgrade the pool
* Ensure contracting, negotiations and compliance for each vendor
BUDGET & REPORTS MONITORING
* Develop, track, and manage event budget
* Maintain accurate event records at all time
* Issuing invoices in a timely manner, and creating comprehensive and readable reports

YOUR PROFILE:
* Drive for results
* Strive for Excellence
* Business & Customer Focus
* Self-Awareness
* Create Team Spirit
* Communication savvy
* Approachable
* Instill Trust
* Innovation & Creativity

Qualifications & Skills
* Minimum of ‎2 years events planning, and execution experience required, preferably in a luxury or retail environment.
* Good communication skills
* Demonstrated ability to create strong cross-functional relationships that build trust and credibility with a diverse team of internal business partners.
* Ability to adapt interpersonal communication style to a diverse team of internal business partners
* High energy with strong agility
* Flexibility in work schedule and ability to work overnight
* Must be fluent in reading, writing, and speaking English; Arabic is a plus