Accounts Payable Clerk

Job Number ‎23087783
Job Category Finance & Accounting
Location JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road Business Bay,
Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

Check figures, postings, and documents for correct entry, mathematical
accuracy, and proper codes. Organize, secure, and maintain all files, records,
cash and cash equivalents in accordance with policies and procedures. Record,
store, access, and/or analyze computerized financial information. Classify,
code, and summarize numerical and financial data to compile and keep financial
records, using journals, ledgers, and/or computers. Complete period-end
closing procedures and reports as specified. Audit cashier banks periodically
according to SOPs. Maintain, distribute, and record petty cash, cashier banks,
and contracts. Document, maintain, communicate, and act upon all Cash
Variances according to SOPs. Act as liaison between property and armored car
service or primary banking institution. Participate in internal, external, and
regulatory audit processes and ensure compliance with SOPs.
Follow all company policies and procedures; ensure uniform and personal
appearances are clean and professional; maintain confidentiality of
proprietary information; protect company assets; protect the privacy and
security
of the guests and coworkers. Speak with others using clear and professional
language; prepare and review written documents accurately and completely;
answer telephones using appropriate etiquette; ensure that coworkers
understand their tasks. Develop and maintain positive working relationships
with others; support team to reach common goals; listen and respond
appropriately to the concerns of other employees. Move, lift, carry, push,
pull, and place objects weighing less than or equal to ‎10 pounds without
assistance. Perform other reasonable job duties as requested by Supervisors.
SCOPE / BUSINESS CONTEXT
* A Full Time position based at JW Marriott Marquis Dubai.
* Number of Direct Reports - ‎0
* Titles of Direct Reports - N/A
CANDIDATE PROFILE
Experience:
* At least ‎1 year of related work experience
* No supervisory experience is required
Skills and Knowledge
* Analytical Skills
* Interpersonal Skills
* Communications
* Personal Attributes
* Organization
* General Finance and Accounting
Education or Certification
* High school diploma/G.E.D. equivalent
SPECIFIC DUTIES
The following are specific responsibilities and contributions critical to the
successful performance of the position:
* Obtain all invoices from Receiving Clerk, ensuring all prices and quantities agree with purchase order amount.
* Verify proper codes and signatures of appropriate Executive Committee Members & Department Head on all invoices.
* Prepare accounts payable vouchers and printing checks/wire transfers and supporting documents.
* Maintain a Cheque Register and Void Cheques Register and any other register needed for the operation and the audit purposes.
* Ensure all invoices and supporting documents are stamped with "PAID" .
* Support and perform the month end function with Accounts Payable Officer.
* Perform other duties as directed by the Accounting Manager and/or Financial Controller.
* Reconcile the outstanding Cheques and supplier statements.
* Participate in the Quality improvement process.
* Maintain a close relationship with other department heads.
* Maintain all the backups related to the receivable in a separate file.
* Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
* Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
* Record, store, and/or analyze information using property software.
* Complete period-end closing procedures and reports as specified.
Safety and Security
* Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
* Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
* Notify Loss Prevention/Security of any guest reports of theft.
Policies and Procedures
* Follow company, hotel and department policies and procedures.
* Follows Marriott International Hotels Limited Regional Office policies and procedures
* Protect the privacy and security of guests and coworkers.
* Maintain confidentiality of proprietary materials and information.
* Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
* Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
* Perform other reasonable job duties as requested by Supervisors and Management.
* Working hours as required to do your job but normally not less than ‎48 hours per week.
Guest Relations
* Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, JW Symphony of Service) to resolve issues, delight, and build trust.
* Assist other employees to ensure proper coverage and prompt guest service.
* Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
* Address guests' service needs in a professional, positive, and timely manner.
* Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
* Thank guests with genuine appreciation and provide a fond farewell.
* Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
* Supply guests/residents with directions and information regarding property amenities, services, and hours of operation, and local areas of interest and activities.
Communication
* Answer telephones using appropriate etiquette including answering the phone within ‎3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
* Speak to guests and co-workers using clear, appropriate and professional language.
* Talk with and listen to other employees to effectively exchange information.
Working with Others
* Support all co-workers and treat them with dignity and respect.
* Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality. Develop and maintain positive and productive working relationships with other employees and departments.
* Partner with and assist others to promote an environment of teamwork and achieve common goals.
Quality Assurance/Quality Improvement
* Comply with quality assurance expectations and standards, e.g. GuestVoice and JW Marriott Brand Standard Audit.
Physical Tasks
* Enter and locate work-related information using computers and/or point of sale systems.
* Stand, sit, or walk for an extended period of time or for an entire work shift.
* Read and visually verify information in a variety of formats (e.g., small print).
* Move, lift, carry, push, pull, and place objects weighing less than or equal to ‎10 pounds without assistance.

Marriott International portfolio of brands includes both JW Marriott and
Marriott Hotels.

Marriott Hotels , Marriott International's flagship brand with more than
‎500 global locations, is advancing the art of hosting so that our guests can
travel brilliantly. As a host with Marriott Hotels, you will help keep this
promise by delivering premium choices, sophisticated style, and well-crafted
details. With your skills and imagination, together we will innovate and
reinvent the future of travel.

JW Marriott is part of Marriott International's luxury portfolio and
consists of more than ‎80 beautiful properties in gateway cities and
distinctive resort locations around the world. JW believes our associates come
first. Because if you're happy, our guests will be happy. It's as simple as
that. Our hotels offer a work experience unlike any other, where you'll be
part of a community and enjoy a true camaraderie with a diverse group of co-
workers. JW creates opportunities for training, development, recognition and
most importantly, a place where you can really pursue your passions in a
luxury environment. Treating guests exceptionally starts with the way we take
care of our associates. That's The JW Treatment™.