" Caring for the world… one person at a time" … inspires and unites the
people of Johnson & Johnson. We embrace research and science - bringing
innovative ideas, products, and services to advance the health and well-being
of people. Employees of the Johnson & Johnson Family of Companies work with
partners in health care to touch the lives of over a billion people every day,
throughout the world. This culture of caring is the focus of our corporate
philosophy, that are anchored in the internationally applicable Credo.
Executive Assistant Government Affairs & Policy Emerging Markets
Primary location: Dubai
The EA will work with the cross-sector GA&P Senior Director to drive flawless
execution of cross sector global, cluster and in-country strategic programs.
They will manage the project scope, timelines, budget, interdependencies and
risks. The EA reports directly to the cross sector Senior Director Emerging
Markets, Government Affairs & Policy - EMEA.
Job Responsibilities:
* Anticipate the executive's needs and collect/prepare information for the executive
* Exercise sound judgment and discretion while independently assessing and resolving complex situations
* Communicate effectively and articulately with all levels of the organization
* Demonstrate a high level of flexibility, professionalism, along with the ability to manage and respond to multiple priorities and shifting demands while maintaining a sense of urgency, confidentiality, and a high level of intensity that the Government Affairs & Policy organization requires
* Perform advanced and complex administrative responsibilities, i.e., independently compose correspondence based on knowledge of the executive's intentions
* Prepare documents of a highly confidential and sensitive nature, maintain multiple complex and shifting calendars, execute rigorous follow-up by ensuring issues are resolved and projects are completed
* Manage the logistics of meetings and events, including: complex domestic and international travel arrangements/itineraries, coordinating with local teams and offices on the ground - Venue sourcing and set-up - Collaborating with internal teams to create and distribute pre-reads and training materials - Tracking communications and gathering analytics -Tracking and monitoring budget, costs and materials - Strategic Project Management
* Manage assigned projects, conduct project reviews, monitor dependencies, report status, and escalate issues to the Senior Director, Emerging Markets Government Affairs & Policy - EMEA
.•Ensure standardized deliverables across each phase of the project lifecycle
.•Provide program updates and metrics for input into leadership dashboards to
ensure alignment and execution discipline.
* Work closely with Business Partners, in-country and cluster to meet ongoing needs and requirements
* Identify and implement appropriate improvements to operational and knowledge management processes (e.g. project plan templates, status reports, calendar cycles etc)
About the candidate:
* Associate's or Bachelors Degree is preferred
* 7+ years of professional experience
* Ability to drive business, technical and/or organization direction, strategic alignment, coordination and focus
* Exhibit a driving commitment to change management, with excellent people/relationship skills in influencing
* Ability to switch between big picture and attention to detail required
* Strong interpersonal skills and a demonstrated ability to collaborate and partner well with internal and external stakeholders, with peers, leaders and senior executives within a matrix environment
* Ability to work autonomously and manage scenarios with ambiguity - providing clarity of direction and purpose when not evident
* Must be a self-starter, possess strong organizational skills and be detail oriented with the ability to work under pressure
* Possess a full understanding of the Enterprise functions, practices, policies and procedures
* Must possess strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities
* Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency is required
* The ability to manage various matters with a high level of confidentiality is required. Highly discreet when working with confidentiality and sensitive data
* Proactive in networking to obtain the relevant information/support
* Ability to prioritize and anticipate
* Good listening skills and ability to pragmatically approach solution
* Expert level proficiency with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.)
* Proficiency in E-marketplace/Ariba, Concur, CTO and Workday (For internal candidates)
* Excellent oral and written communication skills required with advanced written and spoken English required
This is what awaits YOU at J &J:
* An opportunity to be part of a global market leader
* A dynamic and inspiring working environment
* Many opportunities to work on challenging projects and assignments
* Possibilities for further personal as well as professional development
* Many employees benefits
For more than 130 years, diversity, equity & inclusion (DEI) have been part of
our cultural fabric at Johnson & Johnson and woven into how we do business
every day. Our commitment to respect the dignity and diversity of all is
embedded in our Credo.
We know that the success of our business depends on having the best talent in
a workforce that reflects the diverse markets we serve around the world and an
inclusive culture that values different perspectives and life experiences.
Diversity, Equity & Inclusion at Johnson & Johnson means "You Belong"! Johnson
& Johnson Family of Companies are equal opportunity employers, and all
qualified applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity, genetic
information, national origin, protected veteran status, disability status, or
any other characteristic protected by law.
At Johnson & Johnson, we're on a mission to change the trajectory of health
for humanity. That starts by creating the world's healthiest workforce.
Through cutting-edge programs and policies, we empower the physical, mental,
emotional and financial health of our employees and the ones they love. As
such, depending on location and subject to local legislation, candidates
offered employment may be required to show proof of COVID-19 vaccination or,
in certain countries, secure an approved accommodation prior to the
commencement of employment to support the well-being of our employees, their
families and the communities in which we live and work. If you are invited to
interview for the position, your recruiter will advise on the vaccine
requirement status in your geographic location.