Administrative Assistant- WAE (US Citizens Eligible Family Members Only)

Announcement Number:
Dubai-‎2023-‎006
Hiring Agency:
Consulate General Dubai
Position Title:
Administrative Assistant- WAE (US Citizens Eligible Family Members Only)
Open Period:
‎03/‎16/‎2023 - ‎03/‎30/‎2023 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+‎4
Series/Grade:
FP - ‎0105 ‎9
Salary:
USD $‎32,357 - USD $‎47,517
Work Schedule:
Intermittent - Irregular
Promotion Potential:
FP-‎9
Duty Location(s):
‎1
in
Dubai, AE
Telework Eligible:
No
For More Info:
HR Section
‎000-‎000-‎0000
[email protected]

Overview

Hiring Path:
* Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - Actual FP salary determined by Washington D.C.

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
  For USEFM - Actual FP salary determined by Washington D.C.
  Security Clearance Required:
  Secret/Confidential Clearance
  Appointment Type
  Temporary
  Appointment Type Details:
  Definite not to Exceed ‎1 years
  Marketing Statement:
  We encourage you to read and understand the Eight (‎8) Qualities of Overseas
  Employees before you apply.
  Summary:
  The work schedule for this position is:


• Intermittent

Start date: Candidate must be able to begin working within a reasonable period
of time (‎8 weeks) of receipt of agency authorization and/or
clearances/certifications or their candidacy may end. The estimated start date
of this position would be Jul/Aug ‎2023.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Not Required

Duties

The primary purpose of this "When Actually Employed (WAE)" position is to
provide administrative, secretarial and clerical assistance to various
requesting offices on short notices to cover staffing gaps or to help complete
special projects. Under the general supervision of the Human Resources Officer
and the direct supervision of respective section heads, the incumbent will be
required to perform a wide range of temporary duties, as needed. These may
include, but are not limited to, preparing letters, telegrams, memoranda and
reports; receiving and distributing incoming correspondence and mail;
answering phone calls; scheduling appointments and maintaining calendars;
reporting time and attendance; escorting visitors; backfilling for the
newsletter editor and Office OMS. Incumbent must be a U.S. Citizen and capable
of obtaining a Secret clearance.

Qualifications and Evaluations

Requirements:
Note: All applicants must currently hold or be able to acquire a UAE
residency visa to fill the position. For non-UAE national, the Mission assists
in obtaining the required residency visa to lawfully work in the UAE. Ref. to
Eligibility Question #‎2 and Vacancy Question #‎1: If a non-UAE national has a
valid UAE residency visa, they should answer Yes to Eligibility Q#‎2 and
Vacancy Q#‎1, and attach a copy of residency visa.

Applicant must be a U.S. citizen Eligible Family Member (EFM) in order to
apply.

EXPERIENCE : One year of experience in office management/administrative work
is required.
Education Requirements:
Completion of High School Diploma or GED is required.

Evaluations:
LANGUAGE: Level ‎4 - good working knowledge; written & spoken English.
"This may be tested."

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal
opportunity and fair and equitable treatment in employment to all people
without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.

The U.S. Mission is committed to a diverse, equitable, and inclusive
workforce. We foster a culture of inclusion where people feel welcome, heard,
and confident in their contributions. We strive to provide growth
opportunities for everyone, and we empower all employees to be authentically
themselves in the workplace.
Qualifications:
All applicants under consideration will be required to pass medical and
security certifications.

Benefits and Other Info

Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-
Country Nationals (TCNs), working at the U.S. Mission in Dubai / UAE may
receive a compensation package that may include health, separation, and other
benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR
Office.
Other Information:
For the current COVID-‎19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring
preference categories are extended a hiring preference in the order listed
below. Therefore, it is essential that these applicants accurately describe
their status on the application. Failure to do so may result in a
determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
‎1. AEFM / USEFM who is a preference-eligible U.S. Veteran
‎2. AEFM / USEFM
‎3. FS on LWOP and CS with reemployment rights *
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran
must submit a copy of their most recent DD-‎214 ("Certificate of Release or
Discharge from Active Duty"), Letter from Veterans' Affairs which indicates
the present existence of a service-connected disability dated within the past
six months, equivalent documentation, or certification. A "certification" is
any written document from the armed forces that certifies the service member
is expected to be discharged or released from active duty service in the armed
forces under honorable conditions within ‎120 days after the certification is
submitted by the applicant. The certification letter should be on letterhead
of the appropriate military branch of the service and contain (‎1) the military
service dates including the expected discharge or release date; and (‎2) the
character of service. Acceptable documentation must be submitted in order for
the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP
and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for
additional employment considerations, please visit the following link.

How to Apply

How to Apply:
All candidates must be able to obtain and hold a medical and security
clearance.

To apply for this position click the "Submit Application" button. For more
information on how to apply visit the Mission internet site.

https://ae.usembassy.gov/jobs/
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or
transcripts as verification of educational requirement by the closing date of
this announcement. Failure to provide requested information, or the
information is insufficient to verify eligibility, may result in
disqualification for this position.

All Applicants:
* High School Diploma or equivalent
* DD-‎214 (Only for those who are claiming veteran's preference)

Eligible Family Member Applicants:
• Copy of Sponsor's Orders/Assignment Notification (or equivalent)
* DD-‎214 - Member Copy ‎4, Letter from Veterans' Affairs, or other supporting documentation (if applicable)
* SF-‎50 (if applicable)

Next Steps:
Applicants who are invited to take a language or skills test, or who are
selected for an interview, will be contacted via email.

For further information - the complete position description listing all of the
duties, responsibilities, required qualifications, etc. may be obtained by
contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S.
Mission in Dubai/UAE.