Admin Assistant

Job Number ‎23034410
Job Category Administrative
Location Sheraton Jeddah Hotel, North Corniche, Jeddah, Saudi Arabia,
Saudi Arabia VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

POSITION SUMMARY

The scope of work using a Computer to update records, files, and answer
inquiries. Transmit information or documents using a computer, email/mail.
Prepare letters, memos, and other documents using word processing,
spreadsheet, database, or presentation software. Handle incoming and outgoing
email/mail. Provides administrative support for the Engineering department.
This includes but is not limited to answering telephones, filing, typing,
preparing reports, maintaining databases etc. Issues work requests to
Engineering staff as well as;
* Provides administrative support for the Engineering department. This includes but is not limited to answering telephones, filing, typing, preparing reports, maintaining databases etc. Issues work requests to Engineering staff.
* Coordinates work activities including contractor work etc.
* Places orders for product and services; maintains proper Purchase order control systems.
* Keeps track of all department invoices and maintains a proper Checkbook system.
* Tracks and maintains Service Dispatch system data. Keeps track of work orders.
* Interacts and communicates with HSKP, Front Desk, F&B, Conference Services and other key departments to expedite service needs.
* Coordinates issues and modifies work schedules for engineering and landscaping departments. Keeps track of associates attendance, vacations etc.

Follow all company policies and procedures, ensure uniform and personal
appearance are clean and professional, maintain confidentiality of proprietary
information, and protect company assets. Welcome and acknowledge all guests
according to company standards, anticipate and address guests' service needs,
assist individuals with disabilities, and thank guests with genuine
appreciation. Speak with others using clear and professional language, prepare
and review written documents accurately and completely, and answer telephones
using appropriate etiquette. Develop and maintain positive working
relationships with others, support team to reach common goals, and listen and
respond appropriately to the concerns of other employees. Move, lift, carry,
push, pull, and place objects weighing less than or equal to ‎10 pounds without
assistance. Perform other reasonable job duties as requested by Supervisors.

Marriott International is an equal opportunity employer. We believe in hiring
a diverse workforce and sustaining an inclusive, people-first culture. We are
committed to non-discrimination on any protected basis, such as disability and
veteran status, or any other basis covered under applicable law.
When you join the Sheraton family, you become a member of its global
community. We've been a place to gather and connect since ‎1937. At Sheraton,
associates create a sense of belonging in more than ‎400 communities around the
world. We welcome guests through engaging experiences and thoughtful service.
If you're a team player who is excited to deliver a meaningful guest
experiences, we encourage you to explore your next career opportunity with
Sheraton.