Assistant Manager Warehouse

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POSITION DESCRIPTION DOCUMENT

BASIC INFORMATION

Position Title

Asst. Manager - Warehouse

Job Family

Retail Development

Function / Department

Warehouse and Logistics

POSITION DETAILS

To be filled up as per the requirement of the business / unit / function /
concept / territory

Grade

Reporting To

Corporate/Concept/Territory

Territory

Concept Name

(If Applicable)

LOCATION DETAILS

Please mention the correct office location of the position selected above and
fill in the other geographic details

Base Location (City)

Country

POSITION OBJECTIVE

The job holder will be responsible to assist the Manager – Warehouse for
maintaining the warehouse and managing all warehouse activities including the
receiving, warehousing and delivery of product in a manner consistent with
company service and cost objectives.

DO — Key Responsibilities

‎1.

Warehouse Planning

Ensure to support in Formulating the plan for warehouse management and
maintenance

Ensure effective warehouse productivity measures & minimum shipments
turnaround time

Minimize warehouse costs through effective management and control of storage
cost, labour cost, etc.

‎2.

Warehouse Operations

Support to define and ensure adherence to standard operating procedures

Carry out manpower planning, work scheduling and employee supervision to
ensure desired warehouse productivity

Ensure compliance to all statutory norms regarding warehouse operation

Supervise and coordinate the receiving, unloading and assembling of inbound
stock

Evaluate condition of stock and ensure quality check is undertaken

Supervise stacking and storage of goods and maintain safety measures to
preserve goods

Maintain an orderly work area and ensure security and safety of the warehouse

Oversee loading, dispatching and delivery of stock from warehouse to the
stores

Ensure timely delivery of merchandise from the warehouse to the store

Ensure Stock replenishment to the stores on time

Ensure timely processing of insurance claims

Maintain optimum inventory/stock levels at the warehouse

Manage stock levels and triggers stock movement by generating replenishment
orders/ distribution orders

Identify the stocks that are in the ware house for long time and bring it to
the attention of the concept manager and the Inventory controller

Plan daily distribution and ensure the receipt of acknowledgement copies of
the dispatch

Maintain and report warehouse inbound and outbound documentation /MIS

Assist inventory controller in stock audits to analyse current processes &
systems

Take up immediate necessary action in case of vehicle accident/ break down
with goods

Health & safety for warehouse operations

‎3.

People Management

Monitor staff welfare and facilitate complaint resolution

Set KRA's for direct reports and conduct performance appraisal

Oversee staff deployment and drive motivation levels of the direct reportees

DISPLAY

QUALIFICATION

Basic Qualification / Education / Vocational Training

Graduate degree essential

Advanced

Qualification / Certification / Specialist Training

Post-graduate degree in Business Administration preferably with specialization
in supply chain management or operations management

EXPERIENCE

Minimum Experience

‎5-‎8 years

Specific / Relevant Experience

‎2 years in warehousing/ supply chain management role

COMPETECIES

Functional Skills and Capabilities

Good knowledge of supply chain functions such as planning, procurement,
warehousing, transportation

Advanced knowledge of warehouse procedures including stacking and sorting.

Planning and organising skills

Analytical skills

Attention to detail

DELIVER

Perspective

Key Result Area (KRA)

Measure

Financial

Adherence to Territory Logistics budget

Budget variance

Current Processes (Internal)

Improved Warehouse productivity

Achievement against targets across warehouses ( space utilization)

Create/Follow processes and guidelines for warehouse

Ensure ‎100% process compliance and monitoring of progress for warehouses

Adherence to QHSE checks

Ensure ‎100% QHSE compliance

"Build" for Future" (Capability)

Self /People Capability Development

Achievement against targeted hours of training for self/team

Succession Planning /Backup Planning

Identify and build leadership pipeline /bench staff

JOB INTERACTIONS

KEY INTERNAL INTERACTION WITH

NATURE OF INTERACTION

Manager Supply Chain operations/Inventory controller

For reporting and for approval on stock per product per stock point statistic

Buyers/Category Managers /Store Managers/Warehouse teams

For follows-up on raised orders for timely availability of material

Concept Managers

For delivery of stock to store

KEY EXTERNAL INTERACTION WITH

NATURE OF INTERACTION

External Vendors/ Fleet Operators

For ensuring that all company policies and procedures are followed and the
dispatch and receipt of goods occur as planned

Transporters/ Labour Contractors

For guiding on loading, unloading and stacking of received material

Customers

Customer Delivery Issues

Qualifications