Executive Assistant

Job Number ‎23177388
Job Category Administrative
Location Le M eridien Jeddah, Medinah Road, Jeddah, Saudi Arabia, Saudi
Arabia VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Management

JOB SUMMARY

Supports the General Manager and his/her team by completing administrative
responsibilities. Duties include organizing, composing and distributing
correspondence to both employees and guests, initial response and follow up to
inquiries and collecting and tracking problem resolution information.

CANDIDATE PROFILE

Education and Experience
* ‎2-year degree from an accredited university; ‎2 years experience in the administrative assistance, clerical services, or related professional area.
OR
* Bachelor in Business Administration, Hotel and Restaurant Management, or related major; no work experience required.
* Fluent English Language
* Saudi National

CORE WORK ACTIVITIES

Providing Documentation and Reporting Support
* Assists managers in preparation of various reports and presentations.
* Assists with the design and preparation of statistical reports as needed.
* Attends, transcribes and distributes minutes, and participate in staff meetings, executive committee meeting and department meetings as needed.
* Makes new files, maintains existing files.
* Maintains giveaway/donation files and assists in making reservations.
* Provides administrative support to manager/s and department.

Supporting Correspondence
* Composes, produces and signs correspondence on routine matters.
* Produces and distributes correspondence as required.
* Answers department phones.
* Acts as a receptionist for manager and, when necessary, other department members, providing assistance to callers as required.
* Sorts and distributes mail.

Ensuring Exceptional Customer Service
* Providing services that are above and beyond for customer satisfaction and retention.
* Managing day-to-day operations, ensuring the quality, standards and meets the expectations of the customers on a daily basis.
* Attends meetings and communicates with executive and peers as an effort to improve quality of service.

Additional Responsibilities
* Ensures VIP amenity requests from GM/DOPS are handled in timely manner.
* Signs for managers and release, with specific permission.
* Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety.
* Analyzes information and evaluating results to choose the best solution and solve problems.
* Attends meetings to plan, organize, prioritize, coordinate and manage activities.
* Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems.
* Informs and/or updates the executives and peers on relevant information in a timely manner.

Marriott International is an equal opportunity employer. We believe in hiring
a diverse workforce and sustaining an inclusive, people-first culture. We are
committed to non-discrimination on any protected basis, such as disability and
veteran status, or any other basis covered under applicable law.

At Le M eridien, we are inspired by the era of glamorous travel, celebrating
each culture through the distinctly European spirit of savouring the good
life. Our guests are curious and creative, cosmopolitan culture seekers that
appreciate moments of connection and slowing down to savour the destination.
We provide authentic, chic and memorable service along with experiences that
inspire guests to savour the good life. We're looking for curious and creative
people to join our team. If you appreciate connecting with like-minded guests
and have a deep desire to create memorable experiences, we invite you to
explore career opportunities with Le Meridien. In joining Le Meridien, you
join a portfolio of brands with Marriott International. Be where you can
do your best work, begin your purpose, belong to an amazing global
team, and become the best version of you.