Office Assistant

Company Description

Red Sea Farms offers products and services designed to help farmers grow food
sustainably using fewer resources in water-scarce areas. We envision a world
where saltwater and sunlight are used to grow healthy food sustainably and
reduce food insecurity around the world in harsh environments. We care about
the planet just as much as we care about people. In turn, Red Sea Farms
combines impact with innovation through saltwater and sunlight-based
agriculture products, systems, and services that are environmentally and
economically sustainable and help support the nutritional needs of water-
scarce populations.
We're looking for talented and experienced individuals who have a desire to
change the way people think about food and make a positive impact in the
world.

Job Description

At Red Sea Farms, the Office Assistant's duties and responsibilities include
scheduling meetings and appointments, making office supplies arrangements,
greeting visitors and providing general administrative support to our
employees. The Office Assistant will report to the Office Manager.
A successful Office Assistant should also have experience with a variety of
office software used within Red Sea Farms (email tools, spreadsheets and
databases) and be able to accurately handle administrative duties. The Office
Assistant will also be responsible for handling requests and queries
appropriately.
Ultimately, our Office Assistant should be able to support the Office
Management to ensure the smooth running of the office and help to improve
company procedures and day-to-day operations.
Key Responsibilities:
* Support the Office Management with the following duties including, but not limited to:
* Facility Maintenance
* Mailing/correspondence
* Office Supplies(IT equip, office material etc)
* Invoice handling
* Outdoor errands/shopping
* Schedule meetings and appointments
* Day-to-day assistance in various request from the employees
* Order office supplies (e.g. stationery, kitchen equipment)
* Administation of all KAUST related accounts (e.g. KAUST id, Gate pass)
* Maintain the office GH condition and arrange necessary repairs in cooperation with KRTP Management
* Support all operational teams with various requests
* Supports employees with KAUST housing
* Supports employees with departure clearance from KAUST
* Managing employee files in accordance with HR department
* Assist in the onboarding process for new hires as requested from the HR department (e.g. email account)
* Support in office operations and procedures and suggest improvements
* Assists in Procurement Process for Office Management and Branding (Issue Purchase Requisition Requests)
* Ensure that all procurements are invoiced and paid on time
* Ensure accurate and timely reporting and briefing
* Facilitate Red Sea Farms ' visits in accordance with Branding department and General Management
* Support Branding department in RSF events
* Liaise with Kaust and other external stakeholders and investigate possible collaborations (e.g. School programs)
* Address employees' queries regarding office management matters (e.g. stationery, hardware and travel arrangements)
* Liaise with facility management vendors, including cleaning, catering and security services
* Support in organizing in-house or off-site activities, like parties, celebrations and conferences
* Administers the Red Sea Farms' House unit
* Support in fleet car management
* Manage the office petty cash
* Handle requests and queries appropriately

Qualifications

Key Behaviours, Requirements & Skills
* Fluent in both Arabic and English
* Saudi National - Must be based in Kaust region.
* Proven experience in Office support.
* Experience in a start-up
* Knowledge of Office Administrator responsibilities, systems and procedures
* Proficiency in MS Office and Google Workspace
* Hands on experience with office machines (e.g. copiers and printers)
* Excellent time management skills and ability to multi-task and prioritize work
* Attention to detail and problem-solving skills
* Excellent written and verbal communication skills
* Strong organizational and planning skills in a fast-paced environment
* Up-to-date with latest office gadgets and applications
* Discretion and confidentiality
* Ability to work with strict deadlines
* Team-oriented personality with ability to collaborate effectively in a team environment
* Ability to take ownership and lead projects
* Reliability and Punctuality

A solution focused individual with an ability to suggest improvements.

Additional Information

Our Company Values include Innovation, Impact and Integrity.
We push the boundaries of science and technology to enable sustainable food
production in harsh environments. We have a positive impact on the
environment, communities and economies. This inspires us and others to be more
sustainable. We are humble, honest, and
respectful. We use facts for decision making rather than make judgments.