Grants and Compliance Coordinator (Re-Advertisement)

Deadline Date ‎2022-‎06-16About Mercy Corps:
Mercy Corps is a leading global organization powered by the belief that a
better world is possible.
In disaster, in hardship, in more than ‎40 countries around the world, we
partner to put bold solutions
into action — helping people triumph over adversity and build stronger
communities from within.
Now, and for the future.
Program / Department Summary :
Since ‎2003, Mercy Corps has been engaged in Iraq to help Iraqis with the
rebuilding of their country and to
carry out emergency humanitarian assistance programs. Mercy Corps Iraq
operates in all eighteen
governorates throughout Iraq. Mercy Corps in Iraq has focused on improving
water and sanitation
conditions; rebuilding public infrastructure; distributing relief items;
providing emergency medical services;
expanding awareness of public health and hygiene; improving education;
generating income. Mercy Corps
focused on transformative community development methods that actively engaged
citizens and local
government in the rebuilding of the country. Among these programs Mercy Corps
is particularly proud of its
initiatives to help members at every part of society gain access to
information technology; to encourage the
integration of persons with disabilities into education, health and decision-
making structures; to empower
women to be full partners with men in community development; provide youth
with development
opportunities and invest in innovative means of conflict resolution.
General Position Summary
The Grants and Compliance Coordinator is responsible for managing the Grants,
Compliance and
Capacity Building aspects of Grants and Sub awards issued by Mercy Corps under
the Consortium
“MYRP, Education Cannot Wait”, Working with a diverse set of international and
local partners at all levels
of public, private and civil society, there is a need to strengthen
programmatic and financial support to
partners to enable more robust growth and development of sub-grantees.
Compliance with the donor
regulations and Mercy Corps internal policies and procedures is a critical
part of the capacity building
process and essential to enable sub-grantees to develop strong systems that
will help in the delivery of
programmatic interventions. The Grants and Compliance Coordinator oversees the
complete grant
management aspects of the award including sub-award issues through the
consortium. S/he works under
the supervision of Sub-awards and Compliance Manager with a technical
reporting line with the
Consortium/Program Manager and Finance Director. In addition, the Grants and
Compliance Coordinator
will establish links to our Global Headquarters through regular consultation
with Mercy Corps’ compliance
and legal departments in Portland (PDX).
Essential Job Responsibilities
STRATEGY & VISION
• Recognize opportunities for innovative action and create an environment
where alternative
viewpoints are welcomed.
• Set direction by prioritizing and organizing actions & resources to achieve
objectives and contribute
to countrywide strategy development.
PROGRAM MANAGEMENT
Grants Management
• Understand and ensure proper implementation of donor terms and conditions
and translation these
for the program team on demand driven basis.
• Support Program Development and Grants Reporting manager is reviewing of
data, partner reports
and means of verification.
• Ensure effective, efficient, timely and correct communication is shared with
the team on a regular
basis.
• Regular field visits are conducted to partner offices and site visit reports
are prepared and
submitted.
• Support the team, in timely preparation and submission of revisions and
modification and facilitate
the approval process.
• All data related to prime award, Mercy Corps and Partners is reviewed and
archived
Sub Awards Management:
• Understand and follow the guidelines mentioned in Mercy Corps Subaward
Financial Management
Policy.
• Work in close coordination with the sub awards and compliance manager to
ensure effective and
efficient due diligence of partners. Assign the right risk level to the
partner
• Ensure that correct type of sub award agreement is selected for the
partners, that is in line with the
findings and recommendations of the due diligence
• Develop corrective action plans for the partners and implement them
• Participate in the startup meetings/kickoff meeting
• Ensure that the terms and conditions set forth in the sub award agreement
are understood, followed
and proper compliance is adhered to the terms and conditions.
• Maintain close coordination and communication with the partners and the
program/finance teams.
• Ensure that reports are submitted by the partner in line with the reporting
schedule. Review and
validate periodic reports submitted by the partners and follow the approval
processes
• Develop sub-recipient monitoring plans, conduct financial monitoring of sub-
recipients. Visit subrecipients
and produce regular financial monitoring visit reports.
• Prepare and submit periodic fund requests of partner in accordance with the
payment schedule
• Maintain the Navigator for subaward expense posting and review
• Responsible for sub-award financial close-outs, including ensuring that all
requirements of the subaward
agreement have been met and that sub-award funds have been properly settled.
• Maintain and update sub awards tracker
Partnership & Partner Capacity Building:
• Conduct capacity assessment using OCI tools and develop a coherent Capacity
building plan for the
partners and execute the plan
• Provide guidance and technical support for sub-award capacity building
through provision of support
to partner organizations as required and in coordination with the relevant
program team.
• Support the Sub awards and Compliance Manager to refine organizational
development tools and
recommend best approaches for partner capacity development based on existing
Mercy Corps
knowledge and experience.
• Provide on job support/ capacity building as well as deliver grants
management training to build
partner capacity and technical competencies.
• Provide technical guidance to develop/strengthen the partner organization’s
grants and compliance
management systems and structures (for local NGOs)
Compliance:
TEAM MANAGEMENT
• No Team Management responsibilities
FINANCE & COMPLIANCE MANAGEMENT
• Ensure that prime award and sub-awards are executed in alignment with the
prime award
agreement and the applicable donor regulations, staying abreast of changes in
the regulatory
environment related to donor/grant compliance.
• Develop maintain and update the risk register.
• Ensure timely and accurate submission of approval requests to the donor and
MC HQ.
• Prepare and maintain internal and donor compliance-related reports.
• In coordination with the Subawards and Compliance Manager provide regular
compliance guidance
and consultations to sub-recipients on a demand-driven basis.
• Ensure that any suspensions related to Fraud and Corruption are reported
immediately.
INFLUENCE & REPRESENTATION
• Consistently demonstrate flexibility, resilience, and ability to maintain
positive relationships and
composure, even under difficult circumstances.
• Maintain high ethical standards and treat people with respect and dignity.
• Demonstrate an awareness of his/her strengths and development needs.
SECURITY
• Ensure compliance with security procedures and policies as determined by
country leadership.
ORGANIZATIONAL LEARNING
• As part of our commitment to organizational learning and in support of our
understanding that
learning organizations are more effective, efficient, and relevant to the
communities they serve, we
expect all team members to commit ‎5% of their time to learning activities that
benefit Mercy Corps
as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
• Mercy Corps team members are expected to support all efforts toward
accountability, specifically
to our beneficiaries and to international standards guiding international
relief and development work,
while actively engaging beneficiary communities as equal partners in the
design, monitoring and
evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and
respect local
laws, customs and MC's policies, procedures, and values at all times and in
all in-country venues.
Supervisory Responsibility
• None.
Accountability
Reports Directly To: Sub awards and Compliance Manager with technical
reporting line to
Consortium/Program Manager.
Works Directly With: Program unit, Finance Department, Operations Department,
Program Managers,
MCG/MCE HQ Compliance, and others
KnowledgeKnowledge and Experience
• A bachelor’s degree or equivalent in relevant field Accounting, Finance,
commerce or social
sciences.
• At least ‎2 to ‎3 years of relevant experience in grants and sub award
management. Experience of
working in a consortium is preferred.
• Strong working knowledge of donor compliance- USAID, FCDO, EU, GIZ and etc.
• Strong skills and experience working on donor funded grants and sub awards
• ‎2-‎3 years of experience in Program narrative and expense reporting
• Advanced computer skills in MS Office programs, particularly Excel.
• Effective verbal and written communication, multi-tasking, organizational
and prioritization skills.
• Excellent oral and written English skills required.
• Ability to work effectively with an ethnically diverse team in a sensitive
environment.
Success Factors
The successful candidate will have an ability to interact effectively across
international and national program
teams successfully. S/he will be able to support programmatic objectives with
timely and meaningful
financial information, have a demonstrated ability to multi-task, meet
deadlines and process information in
support of changing program activities. Willingness and ability to enforce
compliance with Mercy Corps and
donor policies and procedures is essential. The Grants and Compliance
Coordinator must be willing to
travel regularly to Mercy Corps field offices and project sites. The most
successful Mercy Corps staff
members have a strong commitment to teamwork and accountability, thrive in
evolving and changing
environments and make effective written and verbal communication a priority in
all situations.
The most successful Mercy Corps staff member has a strong commitment to
teamwork and accountability,
and makes effective communication a priority in all situations. Flexibility
about work assignments and
processes is necessary in a dynamic and fast-paced work environment, coupled
with the ability to respond
to many new and unpredictable challenges in a demanding program.QUALIFICATIONS AND EXPERIENCES:
Successful candidates should meet the education and experience requirements in
the position descriptions
for the vacant positions. S/he must be self- motivated, creative, tolerant,
and able to work in challenging,
stressful environments and follow Mercy Corps procedures. S/he must respect
diversity and gender equality
at the workplace. Mercy Corps team members are expected to support all efforts
towards accountability and
transparency to its beneficiaries and to international standards guiding
relief and development work.
Interested candidates should submit their CVs, references, and application
letter to the email address:
[email protected] Any Resume will be sent without mentioning the job
applied for in the
subject line will not be considered. Submission should include a copy of Iraqi
national ID card and
education certificates.
For full position description for the noted posts please visit NCCI website.
ALL APPLICATIONS/ CVs SHOULD BE RECEIVED BY June ‎16, ‎2022 at ‎16:00.
Mercy Corps will review CV’s and applications on a rolling basis (i.e., as
applications are submitted).
Potential Candidates for the post will be contacted for an interview and
processed according to Mercy
Corps Human Resources policies and procedures. As soon as qualified candidates
are identified the
positions will be closed automatically. Please note that only shortlisted
applicants will be contacted for
potential interview. Any documents submitted will remain with Mercy Corps and
will not be returned to
candidates.
Female Candidates are encouraged to apply for the position of Grants and
compliance coordinator.
Mercy Corps is an equal opportunity employer. We actively seek out diverse
backgrounds, perspectives,
and skills so that we can be collectively stronger and have sustained global
Impact.
Mercy Corps Iraq offers a variety of arrangements that enable women to excel
in their careers. Mercy
Corps Iraq ensures a safe and inclusive working environment for women and men
through field security
training and measures to provide secure working arrangements on-site and in
the office.