SENIOR SUPPLY CHAIN ASSISTANT

Supports the Supervisor of the area for the daily
Warehousing/Distribution/Receiving functions. Performs related office duties
such as verification of data/information for items received/issued through
Receipt Traveller/Pick Slip, etc. Generates order for stock replenishment and
performs system transactions on a real time basis.

Essential Responsibilities and Duties

‎1. Works as a team leader to effectively perform all duties and distributes
works as assigned by Supervisor. Exercise caution in product identification,
closely observes packaging, warning labels, product expiration dates, lot
numbers, and barcode labels.
‎2. Ensures that delivery note/invoice/receipt traveller has correct purchase
order number and item/quantity mentioned match with physical item, shelf
life/promised date is within the acceptable limits, and item has no apparent
damage. Prepares and completes Acceptance/Rejection Form for short-dated or
item not matching with PO specifications.
‎3. Confirms with user/requester/Planning and Inventory Control/Purchasing
Services Department(s) prior to receiving/rejecting item if description,
catalogue number and other descriptive information is not matching.
‎4. Ensures that refrigerated/frozen/radioactive items are timely dealt with
according to their nature and necessary requirements.
‎5. Accepts/confirms the delivered/received items in the system after
necessary verifications of counts/expiry date/lot/specifications, etc.
‎6. Receives supply orders physically & through Warehouse Management System
(WMS) and collect/pick item from shelves to ensure accurate quantity, lot
number and expiry date is collected.
‎7. Maintains stock levels of Medical Stores and prepare replenishment orders.
‎8. Verifies collected items against Pick Slip prior they leave the
warehouse/store.
‎9. Update and input all top up requests, prepares move orders issues,
releases sales orders and assign tasks to Supply Chain Assistant II for
picking, confirms shipments in Oracle system.
‎10. Expedites the Electronic Equipment Acceptance Report (EEAR) and update
acceptance in the system.
‎11. Utilizes Oracle Supply Chain Management systems effectively to accomplish
tasks.
‎12. Supervises Physical Inventory/Cycle Count Counting staff in
Warehouses/Stores.

Education

Bachelor 's Degree or IPA Diploma in Hospital Administration or other related
discipline or High School Education is required.

Experience Required

No required experience with Bachelor 's Degree, one (‎1) year of related
experience with IPA Diploma or three (‎3) years with High School Education is
required.

Other Requirements(Certificates)

N/A.