DOCUMENTATION OFFICER

Performs different types of documentation duties in the section of
Administrative Communications including receipt and logging Hospital official
incoming and outgoing correspondence in the computerized Hospital mail Logging
System, distributing hand-carry correspondence through Hospital Liaison to
appointed areas and handling all Hospital urgent official outgoing express
mail and incoming fax messages

Essential Responsibilities and Duties

‎1. Receives Hospital incoming official correspondence and ensures that all
belong to Hospital, puts the date and incoming serial number. Obtains copies
of all correspondence being sent to the concerned department after Department
Head's review and initial.
‎2. Receives confidential official correspondence including urgent,
confidential and financial documents. Reviews and verify complete documents
with necessary enclosures and signatures, puts the date and outgoing serial
number. Obtains copies for sender department & Documents Centre including
attachments of all mail being dispatched to the Organizations/Government
Agencies and places correspond in Hospital envelope.
‎3. Fills official outgoing correspondence delivery form. Distributes
according to the area by mail or hand- carry correspondence through Hospital
Liaison according to established schedule area, expedite inquiries for the
official correspondence previously delivered and maintains proper records of
their daily activities.
‎4. Handles all urgent official outgoing express mail received from different
Hospital departments along with Official Correspondence Mailing Request Form
and make sure letters are signed appropriately with complete addressed and
telephone number in order to send thru Worldwide Express courier company.
‎5. Logs all Hospital official incoming and outgoing correspondence in the
computerized Hospital Mail Logging System in the Administrative Communications
Section on a daily basis.
‎6. Handles all incoming official correspondence received through daily mail
regarding patient treatment in KFSHR&RC instructions and directions issued by
Royal Orders or Ministry of Health Committee. Logging in the "Incoming Log
Book" before being sent to the concerned departments by hand in the same day.
‎7. Answers all inquiries about the official incoming or outgoing
correspondence after checking the Hospital Mail Logging System and the
necessary records.
‎8. Receives and distributes all incoming fax messages to the concerned
Hospital departments & employees, and Royal Orders and patient-related medical
reports to Medical Eligibility Department. Transmits international outgoing
fax messages received from various Hospital departments.
‎9. Participates in self and others education, training and development, as
applicable.
‎10. Follows all Hospital related policies and procedures.

Education

Bachelor 's Degree in Business Administration or any other related discipline
required. OR IPA Diploma in Hospital or Business Administration or in any
other related discipline required.

Experience Required

One (‎1) year of related experience is required with the bachelor 's degree. OR
three (‎3) years of similar experience with the IPA Diploma is required.

Other Requirements(Certificates)

Saudi National only.
Must be bilingual (Arabic and English).