Executive & Office Event Assistant

The Position
Your Responsibilities
* To complete all the tasks/projects appointed by the Gulf Cluster Head on time
* To organize all the internal and external meetings that the Gulf Cluster Head will attend and implement an open and continuous business flow
* To follow up and to check the documents related with the Gulf Cluster Head and Middle East region
* To complete all the preparations on time regarding the business trips (hotel reservations, flight ticket, and foreign Exchange
* To follow up the private and business payments/expenses of the Gulf Cluster Head
* To complete the approval procedure of the invoices, contracts and documents; to send the documents to the relevant parties on time
* To follow up all the purchase order requests related with Enabling Team members and Gulf Cluster Head
* To follow up the international business trip plans of the Gulf Cluster Head and other office employees and their approval forms
* To support other Leaders in the office for administrative tasks as needed
* To organize the hotel accommodations and transfer operations of the foreign guests and to organize the meetings and coordinate the agenda
* To involve in business projects when required
* To work in collaboration with the related teams regarding the Well-being and Ramadan gathering initiatives
* To be main point of contact for Gulf Cluster offices and responsible for office maintenance with internal stakeholders
* Prepare Holidays and internal communication
* To act as a personal assistant to the Gulf Cluster Head and his family about their accommodation, health issues, personal trips etc
Who You Are
* You hold a Bachelor 's degree
* You bring at least ‎5 years of Executive Assistant experience built in a multinational organization with high operating standards. Previous Assistant experience for an Expat Leader is highly desirable
* You are proficient in MS Office applications and Power Point presentation
* You are compliant and strict in keeping sensitive and personal information confidential
* You are proactive, self-motivated, detail-oriented, willing to take responsibility, and are a good team player
* You bring positive attitude, ability to multi task, curiosity, and willingness to learn
* Excellent organizational skills and discipline for follow-up
* Excellent time management and problem solving skills
* Excellent communication skills and result orientation
* You have excellent command of English language, both verbal and written
* Ability to work in a multicultural environment
* You are flexible and adaptive to change and a challenging environment
Who we are
At Roche, more than ‎100,000 people across ‎100 countries are pushing back the
frontiers of healthcare. Working together, we've become one of the world's
leading research-focused healthcare groups. Our success is built on
innovation, curiosity and diversity.
Roche is an Equal Opportunity Employer.