Technical Assistant

Grade : G6
Contractual Arrangement : Fixed-term appointment
Contract Duration (Years, Months, Days) : ‎2 years (subject to
availability of funds, satisfactory performance and continuing need for the
position)
Job Posting : Dec ‎19, ‎2022, ‎11:29:‎39 AM
Closing Date : Jan ‎8, ‎2023, ‎4:59:‎00 PM
Primary Location : Egypt-Cairo
Organization : EM/DCD Division of Communicable Disease Control
Schedule : Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of
applications indicated above reflects your personal device's system settings.

OBJECTIVES OF THE PROGRAMME

The main objective of the programme is to reduce mortality and transmission of
tuberculosis and drug resistant until it no longer poses a threat to public
health. The unit is responsible for strengthening of prevention, control and
ending tuberculosis in the countries of the Region in line with the aims,
principles and approaches of End TB Strategy as part of the Universal Health
Coverage and overall development agenda.

DESCRIPTION OF DUTIES

‎1. Prepare donor reports, according to the donor agreement(s), in terms of
preparation of human and financial resources breakdown, compile inputs from
relevant staff, monitor reporting deadlines to donors and follow-though
relevant staff as required. ‎2. Handle all matters related to donor grants and
perform the related duties as well as supporting the implementation of
activities under the agreements. Develop a database on the status of the
implementation in countries and provide all technical assistance needed ‎3.
Develop reports to highlight and clarify changes in resource utilization
plans; recommend alternate plans/funding strategies and discuss potential
problems that could arise from programming. ‎4. Develop, monitor and evaluate
the unit's/programme workplans that identify the most effective interventions
for delivering the outputs with consideration to value-for-money, equity,
gender and human rights and appropriate risk mitigation activities. Ensure
technical report competencies and compliance in support to the unit quality
assurance to reduce risk. ‎5. Draft performance assessment including midterm
and end of biennium reports by providing relevant data, analytical support and
documentation. Align programme priorities and collate results, programmatic
evaluation and performance assessments. ‎6. Monitor budget implementation of
different awards and report to the supervisor on a monthly basis. When
required, ensure funds are distributed and budgeted as instructed and
expenditures are timely prepared. Monitor award expiry dates, and alert the
supervisor as appropriate. Initiate expenditure batches; liaise and coordinate
with country offices on the implementation of the workplan related to the
concerned programme ‎7. Review staff salary workplans and analyse available
funds allocated for the unit's positions in close coordination with the
supervisors, BFU and PME to ensure necessary funds are secured. Initiate
correspondence to verify information, answer queries and obtain additional
information on HR and financial matters. ‎8. Review the content of
communication products and follow-up on design with media agencies hired for
the development of relevant materials. Guide the country offices in preparing
and submitting documents and promotional materials related to the different
unit's events. ‎9. Participate in the preparation of the concept notes,
checklists, project timeline for unit's events, meetings and other relevant
occasions. ‎10. Provide full administrative support to the unit's intercountry
meetings, prepare rationale and approximate costs for meetings, compile and
process all necessary documentation. Draft selected sections of the meetings
technical reports and compile comments and feedback of the unit technical
staff and other experts/reviewers for finalization of the reports. ‎11. Prepare
technical content and materials to update the programme's webpages linked to
the programme areas and work in close collaboration with relevant departments
in EMRO for maintaining and updating unit web site. ‎12. Initiate
correspondence, prepare tables, graphs and PowerPoint presentations, take
minutes of unit meetings which may be of a conficential nature within the
assigned area of responsibility. Assess the urgency of programme matters and
advise/guide on appropriate action related to submissions of unit's
contribution and provide needed supporting materials. ‎13. Organize all the
administrative issues related to the travel of the Regional Adviser and other
unit staff, including GSM formalities. ‎14. Initiate and process different
transactions in GSM, including procurement of goods complete necessary forms,
obtain approvals for APWs and submit documentation to the HR Focal Person in
the Department, and follow up with concerned parties on the receipt of
deliverables and finalization of payments.

REQUIRED QUALIFICATIONS

Education

Essential : Completion of secondary education supplemented by secretarial
training.
Desirable : University degree in business administration, social sciences
or related field an asset.

Experience

Essential : At least eight years'progressive administrative experience
Desirable : Relevant experience in the UN system.

Skills

Good filing and organizational skills. - Ability to maintain good working
relationships with staff, experts and visitors. - Demonstrated ability to
translate routine correspondence to English. - Very good time management and
stress management skills. - Very good knowledge of WHO rules, manuals,
practices, procedures and WHO Style Guide applicable to the administrative
level an asset.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Moving forward in a changing environment

Use of Language Skills

Essential : Expert knowledge of English. Expert knowledge of Arabic.
Desirable : Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration
package, which for the above position includes an annual net base salary
starting at EGP ‎306,192 (subject to mandatory deductions for pension
contributions and health insurance, as applicable) and ‎30 days of annual
leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level


• Only candidates under serious consideration will be contacted.


• A written test may be used as a form of screening.


• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.


• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.


• For information on WHO's operations please visit: http://www.who.int.


• WHO is committed to workforce diversity.


• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.


• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.


• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.


• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.