Planning, Data & Results Management Associate

Planning, Data & Results Management Associate

Advertised on behalf of :

Location :
Cairo, EGYPT

Application Deadline :
‎28-Oct-‎22 (Midnight New York, USA)

Time left :
1d 7h 53m

Type of Contract :
FTA Local

Post Level :
GS-‎6

Languages Required :
Arabic English

Duration of Initial Contract :
‎1 year

UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment, and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.

Background

UN Women's Regional Office for the Arab States (ROAS) has recently adopted its
new Strategic Note (‎2022-‎25). Our vision is to achieve gender equality and the
empowerment of all women and girls and the full enjoyment of their human
rights in the Arab States, propelling economic prosperity and sustainable
development for all. Our goal is to accelerate achievements for the largest
possible numbers of women and girls in the region, including the most
vulnerable, in the next four years. To accomplish this, we work with our
partners and offices across ‎17 countries in the region to implement targeted
programmes that support women's economic empowerment, women's leadership and
participation, women, peace and security and humanitarian issues, as well as
ending violence against women.
We are expanding our team in support of deepening our results management,
planning and UN Coordination portfolio and are looking for an experienced
Planning, Data & Results Management Associate support an exciting portfolio.
Reporting to and the Data and Results Management Specialist, with matrix
management to the Coordination Specialist, the Planning, Data & Results
Management Associate works with and provides support to the members of the
respective teams. S/he supports the overall effective programmes management
and programme delivery of the teams consistent with UN Women rules and
regulations. The Planning, Data & Results Management Associate contributes to
research, financial management, and programme implementation including
providing necessary operational, administrative and programmatic support. The
Planning, Data & Results Management Associate also works in close
collaboration with the operations, programme and projects' staff in the ROAS
and UN Women HQs as required for resolving operational issues and exchange of
information. In addition, s/he will support the teams to collaborate with
other UN Women offices/agencies when required.

Duties and Responsibilities

Provide administrative support to Data, Results Management, Strategic
Planning, Coordination processes:
* Provide administrative support in the preparation of the teams ' work plans, budgets, and proposals on programme implementation arrangements;
* Support the overall management of planning and monitoring in RMS, including Annual Workplan and quarterly reports for both ROAS and (C)COs. This includes coordinating offices to collect relevant documents for Annual Workplan Peer-review meetings and reviewing the required supporting document in the Results Management system (RMS) for both ROAS and (C)COs' to ensure completeness in a timely manner;
* Support the coordination of inputs for the team's quarterly and annual reports;
* Maintain up to date files and prepare information for audit;
* Support the assembling of briefing materials and prepare power-point and other presentations.
Provide administrative support to financial management to the teams:
* Create projects in Atlas, prepare budget allocation, budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
* Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms if needed;
* Review financial reports; prepare non-PO vouchers for development projects;
* Process payment for consultants;
* Maintain internal expenditures control system;
* Create requisitions in Atlas for development projects; register good receipts in Atlas;
* Assist in the preparation and follow up of cost-recovery bills in Atlas.
Provide administrative and logistical support to the teams:
* Support the overall implementation of the team tasks i.e. Procurement, HR, IT, protocols and other work-related assignments;
* Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
* Make travel arrangements for team members, including travel requisitions;
* Support the management of the Sharepoint;
* Provide guidance and training to Programme Assistants and partners, as needed.
Facilitate knowledge building and knowledge sharing:
* Support Coordination Specialist by providing analysis on coordination in the region such as UNCT-SWAP GES, CCA conclusions, UNSDCF frameworks, GEM;
* Provide research and administrative support to the synthesis of lessons learnt and best practices related to data and results management;
* Provide administrative support to the organization of training for the office staff and partners on strategic planning, coordination, data and results management.
Key Performance Indicators :
* Timely and accurate support to events, workshops, and missions;
* Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
* Timely recording of overall programme unit finances;
* Timely and accurate support to the planning and coordination processes;
* Quality maintenance of internal systems.

Competencies

Core Values:
* Respect for Diversity
* Integrity
* Professionalism
Core Competencies:
* Awareness and Sensitivity Regarding Gender Issues
* Accountability
* Creative Problem Solving
* Effective Communication
* Inclusive Collaboration
* Stakeholder Engagement
* Leading by Example
Functional Competencies:
* Good knowledge of programme management;
* Ability to administer and execute administrative processes and transactions;
* Ability to create, edit and present information in clear and presentable formats;
* Ability to manage data, documents, correspondence and reports information and workflow;
* Strong financial and budgeting skills;
* Strong IT, internet and computer usage skills.

Required Skills and Experience

Education and certification:
* Completion of secondary education and certificate in business, public administration, social science or other related fields is required;
* Bachelor 's degree in Business, or Public Administration, social science or other related fields is an asset.
Experience:
* At least ‎6 years of progressively responsible experience in administration, programme management or financial management/support is required;
* Advance experience in working in a computer environment using multiple office software packages i.e. MS suite is required;
* Experience in the use of ATLAS (or another ERP system) is an asset;
* Experience in supporting a multi-cultural team is desirable;
* Experience in supporting complex planning and/or complex coordination is an asset.
Language Requirements:
* Fluency in English and Arabic is required;
* Knowledge of Arabic and/or French is an asset.
Application:
* All applications must include (as an attachment) the completed UN Women Personal History form (P-‎11) which can be downloaded from http://www.unwomen.org/about-us/employment;
* Kindly note applications without the completed UN Women P-‎11 form will be treated as incomplete and will not be considered for further assessment;
* UN Women will only be able to respond to those applications in which there is further interest.
In July ‎2010, the United Nations General Assembly created UN Women, the United
Nations Entity for Gender Equality, and the Empowerment of Women. The creation
of UN Women came about as part of the UN reform agenda, bringing together
resources and mandates for greater impact. It merges and builds on the
important work of four previously distinct parts of the UN system (DAW, OSAGI,
INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's
empowerment.
At UN Women, we are committed to creating a diverse and inclusive environment
of mutual respect. UN Women recruits, employs, trains, compensates, and
promotes regardless of race, religion, color, sex, gender identity, sexual
orientation, age, ability, national origin, or any other basis covered by
appropriate law. All employment is decided on the basis of qualifications,
competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the
recruitment and selection process, please include this information in your
application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UN Women, including sexual
exploitation and abuse, sexual harassment, abuse of authority and
discrimination. All selected candidates will be expected to adhere to UN Women
's policies and procedures and the standards of conduct expected of UN Women
personnel and will therefore undergo rigorous reference and background checks.
(Background checks will include the verification of academic credential(s) and
employment history. Selected candidates may be required to provide additional
information to conduct a background check).