HR and Administration Manager (OSRA Project)

Project Description:
The OSRA program is five-year USAID-funded project. The goal of the OSRA
program is to improve family health outcomes by reinforcing the national
family planning and reproductive health (FP/RH) program in partnership with
the Ministry of Health and Population (MOHP). The OSRA program will achieve
this purpose through the three pivotal results: ‎1) Women 's and men's uptake
and continuation of voluntary family planning services increased; ‎2) Youth
equipped with knowledge and skills necessary to make healthy life choices; and
‎3) Gender dynamics improved for enhanced voluntary family planning and
reproductive health outcomes. The OSRA program will closely collaborate with
different local stakeholders and other Government of Egypt (GOE) entities to
attain its results.
Summary: Oversees HR policies, employee recruitment and retention, staff
productivity and performance management. Oversees day-to-day management of the
project office's logistics and procurement activities
Key Job Responsibilites:
* Operations Management: Manages the day-to-day HR, Administration and Procurement operations of the project office. Coordinates all the HR, Admin and Procurement process for the project and with all vendors. Oversees facilities and office management functions and directly supervises a small team.
* Staffing: Leads recruitment efforts including creating and posting descriptions for vacancies, reviewing applications and scheduling interviews, negotiating salaries/benefits and extending offers, issuing local contracts, and developing welcome packets and overseeing orientation of new staff. Prepares LOE Report of Pathfinder staff and partners ' shared staff.
* Compensation and Benefits Administration: Manages compensation and benefits for project staff, including ensuring adherence to local labor laws and practices and Pathfinder norms, and conducts benefits orientation for new hires. Ensures insurance coverage of qualified staff.
* Payroll: Collaborates with Finance to ensure timely and accurate time reporting and payroll.
* Retention Strategies: Leads staff productivity and retention efforts for local staff, including supporting professional growth and development plans. Provides advice and counsel to staff on personnel issues. Directs and coordinates annual performance evaluations for project staff.
* Procurement Process Management: Leads the entire procurement process for goods and services for the project including issuing RFPs/RFQs, collecting and analyzing bids, completing selection process, negotiating with the vendors, issuing contracts/purchase orders, receiving deliverables, managing warranties, paying vendors, and closing the procurement action. Finalizes all procurement documents for approval and retains audit ready documents for file. Maintains inventory of project equipment and supplies. Liaises with vendors and maintenance firms to ensure timely payment and receipt of goods
* Logistics: Ensures asset insurance of project assets with the coordination of Logistics.
* Personnel and Procurement Files: Maintains HR files (paper and electronic) and procurement documents in accordance with country law and project office established policies and procedures;
* Project Management and Participation: Leads, manages or participates on cross-functional project teams.
Minimally Required Job-Specific Competencies:
* Logistics and Procurement Principles and Practices : Advanced knowledge of logistics and procurements principles.
* USAID Procurement Rules and Regulations: Advanced skills in conducting comparative cost analysis according to USAID procurement rules and regulations.
* Contract Negotiations: Advanced skills in negotiating vendor contracts.
* Office Management Practices: Advanced knowledge of accepted management practices.
* Management and Supervision: Proven ability to recruit, hire, train, and develop staff.
* HR Standards, Guidelines, and Practices: Advanced knowledge of best practices, guidelines, regulations, and standards for managing Human Resources.
* Employee Life Cycle: Advanced knowledge of the employee life cycle from recruiting through separation of employment.
* PC Applications: Advanced knowledge of HRIS and procurement software applications.
* Payroll Administration: Advanced knowledge of payroll administration practices and procedures.
* HR Files and Documentation: Advanced knowledge of legal requirements, procedures and practices for filing and maintaining HR records.
Minimally Required Education, Training and Experience:
* Bachelor's degree Human Resources Management, Business, Operations, or a related field, or a combination of education and experience that yields the required competencies
* ‎7 years' experience working with a USAID funded project
* Prefer: Work experience in negotiating vendor contracts
Effort, Reporting and Other Administrative Requirements:
The HR/Administration Manager is a full-time position that reports to the
Finance and Operations Director who will coordinate all aspects of his/her
employment, including but not limited to job description, duties,
qualifications, working environment, and performance.
Important Notice:
* This position is based in Egypt
* Deadline for Submitting Applications: September 22nd, ‎2022
Additional Information:
* Pathfinder International is an equal opportunity employer committed to company diversity.
* This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment.
* Pathfinder International reserves the right to review and revise this document at any time. Furthermore, the employee will review the Job Description annually with their supervisor/s to include additional or revised responsibilities and tasks as deemed necessary.
Pathfinder is committed to the safeguarding and protection of the people we
serve and our staff. We have zero tolerance for any type of behavior that
inflicts harm on children, young people, adults, our staff and partners
including sexual abuse, harassment, bullying, and exploitation. We do
everything possible to ensure that we recruit only those who are suitable to
work with for us and expect that everyone we hire will abide by our
safeguarding and related policies and will report any suspected or known
violations. This job is subject to a range of vetting checks as legally
permitted in the country where they are being hired. By submitting an
application, the job applicant acknowledges they understand our intent to
verify suitability to work with us.