Project Assistant for Culture

OVERVIEW
Parent Sector : Culture Sector (CLT)

Duty Station: Cairo

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Culture

Type of contract : Non Staff

Level :
Duration of contract : ‎1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : ‎25-Sep-‎2022

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for
Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall authority of the Regional Director of the UNESCO Regional
Bureau for Sciences in the Arab States, the direct supervision of the
Programme Specialist for Culture, the incumbent will provide administrative
and programme assistance to ensure the effective and efficient implementation
of the Culture Programme managed by the Culture Unit of the Office with its
emphasis on the project “Improved Accessibility and Presentation of the
Heritage Sites, including the World Heritage sites in Egypt”. The incumbent
will work in close consultation with the Administration and Finance Unit of
the Office.

In this regard, he/she shall undertake the following tasks:
* Assist in the management, implementation, monitoring and evaluation, reporting of the cultural programme and projects. This includes assisting with undertaking result-based management, developing implementation strategies, preparing work plans, monitoring progress in implementation, preparing briefs and reports, organizing working and review meetings, evaluating outputs in line with the approved Programme and Budget (C/‎5), project documents and work plans.
* Assist in maintaining a tracking system and database to monitor adherence to contractual agreements, performance requirements and respect of delivery schedules; recommend amendments and extensions of contracts, as necessary; advise parties on contractual rights and obligations; and generate necessary periodic and ad-hoc reports as required, documenting lessons learned and recommendations.
* Assist the with the procurement process related to the Culture Programme/Projects,, including draft ToR of Request for Proposals (RFP) and Request for Quotations (RFQ), conduct market research, solicit offers, prepare comparison tables, arrange a technical and financial evaluation, document the procurement process, arrange negotiation sessions, draft selection forms, memos, correspondence and contracts for approval, create a vendor in the system, manage/update the Roster of vendors.
* Ensure knowledge management of correspondences, information, technical documents, contracts, reports, publications and other materials generated through the culture programme/projects according to UNESCO’s records management policy.
* Provides general office assistance; prepares contracts and payments; prepares official correspondence; makes travel arrangements for meeting participants; sets up and maintains files/records; handles routine administrative tasks; translates documents (English-Arabic and vice versa).
* Provide logistical support during both virtual and physical meetings, training workshops, and other similar activities
* Assist in building and sustaining working relationships with projects’ implementation partners and other relevant governmental institutions to ensure effective implementation.
* Assist the programme specialist by providing executive information on partnership building and resource mobilization for the culture programme by providing information on potential partnerships and cooperation opportunities.
* Carry out additional activities that may be required to ensure the success of the work team as requested by the Office Director and the Programme Specialist for Culture.
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C)
Innovation (C) Knowledge sharing and continuous improvement (C) Planning and
organizing (C) Results focus (C) Teamwork (C) - For detailed information,
please consult the UNESCO Competency Framework .
REQUIRED QUALIFICATIONS
EDUCATION

University degree in the field of Commerce, finance, business administration,
education, economics, accounting, and other related fields.

WORK EXPERIENCE

Minimum three (‎3) years of relevant experience in project management and
business administration including the work experience at the UN system.

LANGUAGES

Excellent knowledge (written and spoken) in Arabic and English.
BENEFITS AND ENTITLEMENTS

UNESCO’s salary will be paid in local currency at SB-‎2 level Peg3 according to
UNDP-EG salary scale for service contract holders, which may add health
insurance and pension plan coverage upon proof of affiliation.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and
provide complete and accurate information. To apply, please visit the UNESCO
careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice,
and may include tests and/or assessments, as well as a competency-based
interview.

UNESCO uses communication technologies such as video or teleconference, e-mail
correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and
candidates in the final selection step will be subject to reference checks
based on the information provided.

Footer

UNESCO recalls that paramount consideration in the appointment of staff
members shall be the necessity of securing the highest standards of
efficiency, technical competence and integrity. UNESCO applies a zero-
tolerance policy against all forms of harassment. UNESCO is committed to
achieving and sustaining equitable and diverse geographical distribution, as
well as gender parity among its staff members in all categories and at all
grades. Furthermore, UNESCO is committed to achieving workforce diversity in
terms of gender, nationality and culture. Candidates from non- and under-
represented Member States ( last update here ) are particularly welcome and
strongly encouraged to apply. Individuals from minority groups and indigenous
groups and persons with disabilities are equally encouraged to apply. All
applications will be treated with the highest level of confidentiality.
Worldwide mobility is required for staff members appointed to international
posts.

UNESCO does not charge a fee at any stage of the recruitment process.