OVERVIEW
Parent Sector : Culture Sector (CLT)
Duty Station: Cairo
Classification of duty station: [[filter12]]
Standard Duration of Assignement : [[filter13]]
Job Family: Culture
Type of contract : Non Staff
Duration of contract : From 1 to 6 months
Recruitment open to : Internal and external candidates
Application Deadline (Midnight Paris Time) : 01 September 2022
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for
Diversity, Professionalism
OVERVIEW
Under the NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC) project
(402EGY4001), UNESCO Cairo Office, has been providing assistance for the
development and management of the Database Collection Management System of the
NMEC and the Nubia Museum.
At present, NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC) /Nubia Museum has
been using the System (with PHP language & SQL database). It contains records
of approximately 30,000 items of the NMEC/Nubia Museum together.
UNESCO Cairo Office with a coordination with the NATIONAL MUSEUM OF EGYPTIAN
CIVILIZATION (NMEC) is looking for a national consultant who will provide
software development and maintenance necessary for the NMEC and Nubia Museum
Database Collection Management System within a 6 month period.
ASSIGNMENT
Within the framework of the NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC)
project workplan, and under the overall authority of the Director of UNESCO
Regional Bureau for Sciences in the Arab States in Cairo and the direct
supervision of the Programme Specialist for Culture, the consultant will
support the update of the NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC) and
Nubia Museum Database Collection Management System. In this regard, the
consultant shall:
1. Add the ability to modify data records while saving copies of each record
and specifying the user who made the modification, the date and time of the
modification (for each modification), with the ability to view and if needed
roll back to previous versions of the record.
2. Create a permission panel dedicated to each type of user through which
fields available to be viewed are specified with the ability to modify or not
according to the type and permission level of the user. The panel should also
specify the data that can be printed and whether it includes images or not, as
well as determine the extent availability to obtain a copy in PDF format.
3. Review the database statistics on the number of models and the number of
pieces according to the different classifications of antiquities (ores, main
classification, sub-classification, eras, museum display tabs, warehouses,
discovery areas, museum or storeroom supplying the artefact).
4. Develop search criteria to include all disciplines in the program
(library, archaeological drawing, research and scholars, internal and external
exhibitions, lending and borrowing, insurance, re-manufacturing, restoration
in its various sections, follow-up of the movement of artefacts).
5. Design a brief report that comprehensively explains a set of statistics on
important data and belongs to the system administrator only.
Long Description
6. Review the user privileges such as adding, modifying, deleting, and
extracting data according to work groups and users, and controlling them
through the database administration module.
7. Import records through a pre-prepared Excel file in accordance with the
data required to be recorded in the program.
8. Develop a mechanism for registering images of artefacts.
9. When necessary, programming is added to the museums’ website so that some
of the data recorded in the database can be viewed, while specifying the
volume of data that can be viewed by website visitors.
10. Develop a set of accounts intended for viewing only and divided into a
number of interfaces according to the purpose assigned to each interface.
11. Add the recording and the written, engraved text on the artefact to the
documentation records, so that the text can be recorded using images of
letters after different languages, and each language has a property that
determines the direction of writing (from right to left, from left to right,
from top to bottom).
12. Create a template for a book in PDF format containing certain search
results, including images of records.
Long Description
13. Create a template for customised statistics and reports for each antique
that shows the general status of the piece in terms of pictures, condition
reports, forms of exhibitions, loans, and insurance, etc.
14. Add and develop a form for recording and documenting the museum
collections so that it is classified into tabs that can be added and modified
in the future, and the documentation includes the possibility of recording
files (text, video, audio, pictures) and the possibility of recording the
annual date and time in the Gregorian (Christian) and Hijri (Muslim) calendar
due to the connection of some events with a Hijri date and not a Gregorian
date.
15. Train registrars in the NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC)
/Nubia Museum on the new developments in the program.
16. Spend 5 days at the Nubia Museum in Aswan to align and update the
database and strengthen capacity of staff there as necessary. Expenses to be
included in the mission (including the travel lumpsum amount) should be
included in the proposed fees.
17. Add recording and documenting fixed monuments to the databases.
18. Create a separate application for the library of both Museums.
19. Train two of NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC) IT staff on
developing and updating the Database Collection Management System.
20. Make a documentation for the Database after updating, containing all the
details about the Database (tables, storing details, specific naming
variables, ...) and prepare a report to UNESCO for approval based on the
NATIONAL MUSEUM OF EGYPTIAN CIVILIZATION (NMEC) endorsement
DELIVERABLES AND TIMELIINE
The following are documents in English to be submitted within the articulated
timeline;
Deliverable
Timeline
1
Work plan of the assignment
No later than 2 weeks after the signing of the contract.
2
Creation of the database structure and users’ privileges assignment. Creation
of APIs for both museums.
At the end of 2nd month
3
Creation of data relations and search criteria, Entry forms and statistics
reports.
At the end of 4th month
4
Completing registrars’ training and providing the full database documentation.
At the end of 6th month
COMPETENCIES (Core / Managerial) Accountability (C) Communication (C)
Innovation (C) Knowledge sharing and continuous improvement (C) Planning and
organizing (C) Results focus (C) Teamwork (C) Professionalism (C) FEES AND
SCHEDULE OF DELIVERABLES
The consultant shall upload his/her proposal that includes the requirements
needed for the completion of the assignment, as per this ToR, as well as their
proposed fees for the aforementioned tasks no later than 28 August 2022 at
24:00 (Cairo, Egypt time).
The consultant will submit the final deliverables 6 months after the signing
of the contract at the latest.
The duration of the assignment is 6 months
REQUIRED QUALIFICATIONS
Bachelor of Science in Computer Sciences, or in related field.
Minimum 5-year professional experience in IT software development and
maintenance.
Previous experience in IT software, in handling cultural heritage-related
content, or working on museums’ database software maintenance and update in
Egypt, as demonstrated in the employment history.
Fluency in English and Arabic
DESIRABLE QUALIFICATIONS
Previous experience working with the museums on their database supported by
UNESCO is preferable.
SELECTION AND RECRUITMENT PROCESS
Please note that all candidates must complete an on-line application and
provide complete and accurate information. To apply, please visit the UNESCO
careers website. No modifications can be made to the application submitted.
The evaluation of candidates is based on the criteria in the vacancy notice,
and may include tests and/or assessments, as well as a competency-based
interview.
UNESCO uses communication technologies such as video or teleconference, e-mail
correspondence, etc. for the assessment and evaluation of candidates.
Please note that only selected candidates will be further contacted and
candidates in the final selection step will be subject to reference checks
based on the information provided.
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