Team Assistant

Team Assistant
Job #:
req17928

Organization:
IFC

Sector:
Administration/Office Support

Grade:
GB

Term Duration:
‎3 years ‎0 months

Recruitment Type:
Local Recruitment

Location:
Cairo,Egypt

Required Language(s):
English, Arabic

Preferred Language(s):
French

Closing Date:
‎6/‎23/‎2022 (MM/DD/YYYY) at ‎11:59pm UTC

Description
IFC --a member of the World Bank Group--is the largest global development
institution focused on the private sector in emerging markets. We work in more
than ‎100 countries, using our capital, expertise, and influence to create
markets and opportunities in developing countries. In fiscal year ‎2021, IFC
committed a record $‎31.5 billion to private companies and financial
institutions in developing countries, leveraging the power of the private
sector to end extreme poverty and boost shared prosperity as economies grapple
with the impacts of the COVID-‎19 pandemic. For more information, visit
www.ifc.org.

The IFC Egypt Country office is seeking a program assistant to support Cairo
office staff and Egypt program operations.

The Program Assistant will be based in Cairo, Egypt.

Duties and Accountabilities

The Program Assistant will provide a full range of administrative support to
the IFC Egypt office and will be primarily responsible for the following
tasks:

Provide administrative and basic operational support to IFC staff based in
Cairo
* Follow-up with clients on project related issues, appointments, getting hold of documents
* Help conduct research in areas relevant to IFC projects
* Be accountable for the integrity of all projects documents and ensuring that the files of all projects are filed, organized and maintained in the right database
* Organize internal and external meetings and taking the meeting minutes if needed
* Lead logistical preparation for learning and other knowledge events organized by IFC in Cairo
* Provide support for IFC missions coming to Egypt including scheduling of meetings, organization of transportation, updating of agenda etc.
* Process payments and expenses related to projects, consultants and events
* Contribute to the preparation of the team outputs including presentations, reports, etc.
* Coordinate and monitor work and activities to ensure IFC policies and management decisions and directives are properly carried out
* Maintain liaison with local contractors and supplies concerning the provision of negotiated services
* Coordinate with other Administrative & Client Support (ACS) colleagues for cross regional support
* Lead logistics for senior management missions and large events
* Any other tasks as directed by the country manager and country officer
Selection Criteria
* Bachelor's Degree with at least ‎3 years of experience or equivalent combination of education and experience
* Good knowledge of and demonstrated experience in administrative / operational support functions, including task management and major event planning and ability to apply relevant procedures, processes, and systems
* Analytical ability, practical problem-solving skills and resourcefulness in performing assigned varied tasks
* Demonstrated ability to work effectively in high level multi-disciplinary teams
* Demonstrated ability to be part of an effective team environment with a high degree of motivation, flexibility, and reliability
* Innovative and open-minded, open to new approaches and ideas
* Demonstrated skills in retrieving, gathering, and obtaining information from various sources (Internet, etc.) and pulling them together in a usable format
* Sound organizational skills and ability to prioritize and deliver assignments in a timely manner often under severe time pressures
* Demonstrated initiative in developing practical approaches that improve office support work and effectiveness of the unit / team
* Strong inter-personal skills and commitment to work in a team-oriented, multi-cultural environment
* Ability to prepare presentation materials using various software packages with minimum guidance
* Working knowledge of MS Word, Excel and PowerPoint
* Strong Arabic and excellent English (verbal and written), including ability to draft a variety of correspondence and edit and translate materials using proper grammar, punctuation, and style.
* Willingness to perform ad hoc tasks and to travel occasionally
World Bank Group Core Competencies
The World Bank Group offers comprehensive benefits, including a retirement
plan; medical, life and disability insurance; and paid leave, including
parental leave, as well as reasonable accommodations for individuals with
disabilities.
We are proud to be an equal opportunity and inclusive employer with a
dedicated and committed workforce, and do not discriminate based on gender,
gender identity, religion, race, ethnicity, sexual orientation, or
disability.
Learn more about working at the World Bank and IFC , including our
values and inspiring stories.