Exams Test Day Operations Coordinator

Date: ‎22-Jun-‎2022
Location: Cairo, Middle East and North Africa, EG
Company: British Council
The British Council builds connections, understanding and trust between people
in the UK and other countries through arts and culture, education and the
English language.

We work in two ways - directly with individuals to transform their lives, and
with governments and partners to make a bigger difference for the longer term,
creating benefit for millions of people all over the world. We help young
people to gain the skills, confidence and connections they are looking for to
realise their potential and to participate in strong and inclusive
communities. We support them to learn English, to get a high-quality education
and to gain internationally recognised qualifications. Our work in arts and
culture stimulates creative expression and exchange and nurtures creative
enterprise. We connect the best of the UK with the world and the best of the
world with the UK.

These connections lead to an understanding of each other's strengths and of
the challenges and values that we share. This builds trust between people in
the UK and other nations which endures even when official relations may be
strained. We work on the ground in more than ‎100 countries. In ‎2019-‎20 we
connected with ‎80 million people directly and with ‎791 million overall,
including online and through our broadcasts and publications.
Role Purpose:

The purpose of this role is to ensure the efficient, effective operational co-
ordination and delivery of B2B Exams and Projects at the right cost and
customer experience. The role is to support B2B Customers on operational,
system and technical issues and report issues and resolutions to the Account
Relationship Manager to develop and retain the Account.
This role will also provide technical support for all digital devices during
exams sessions. This includes ensuring that the necessary devices are in good
working order, properly set up and ready for exam use. The role will need to
be on standby during exam sessions and troubleshoot or escalate issues for
prompt resolution.

Main Accountabilities:

Service delivery and Operations:

• Support registration of exam entries, responding to queries or issues


• Provides technical assistance leading up to and on Test Day


• Undertakes bulk upload and cash reconciling


• Project management and vendor management to ensure procurement, regular servicing and readiness of use of IT related equipment to ensure smooth delivery of exam services.


• Ensures technical compliance of equipment and connectivity at test venues


• Plans and prioritises own work activities, which span across a range of different work streams, responding to changing and at times competing requirements to ensure effective delivery of responsibilities over a weekly/monthly time horizon.


• Supports all relevant to pre-test, test day, post-test services and procedures.


• Coordinate with test day operations coordinator relevant tasks of pre-test, test day and post test

Customers/ Relationship and stakeholders:

• Supporting continuous improvement in the efficiency/cost effectiveness/quality of service delivery/systems in the unit or department


• Proactively work with Operations Manager to deliver satisfactory and timely resolution of customer (internal or external) complaints, coordinating input from other team members as required. Ensures the customer is kept informed throughout the process.


• Acts as 'help desk' to venue staff and customers / candidates


• Develops good working relationships and engagement with Venue Staff and appropriate colleagues throughout the BC to facilitate effective and efficient service delivery.


• Act as point of contact and manage escalated issues in country from Venue Supervisors and Venues, supported by Operations Manager / Cluster team when required.

Risk and compliance:

• Adhere to Quality and Compliance Assurance (QCA) standards, exams boards standards & guidelines, and IELTS audit requirements at all times. Strict adherence to exam security and administration requirements is an essential part of the job


• Undertake contingency and risk management on the ground, liaise with Local IT, Examiner or Venue Staff to ensure alignment on communications


• Follows agreed corporate risk management processes and procedures when delivering services (e.g. child protection, security policies, financial protocols, anti-fraud measures) to protect the interests of the BC and its customers at all times.

Analysis and reporting:

• Uses standard procedures and templates, regularly records, analyses and reports on operational activity such as venue staff performance to support senior managers in making timely and effective business decisions that respond to operational needs.


• Supports wash-up meetings to review Test Day performance delivery, continual improvement and corrective actions

Finance

• Manage financial transactions through SAP and carry out related duties as per role on SAP (e.g. raise purchase requisitions/sales orders) in compliance with essential Finance and procurement policies


• Assist with income reconciliation, income collection, vendor payments etc as needed

About You (essential requirements for the role):

• Relevant degree or equivalent level of experience


• Language requirements: B2 written and spoken English


• ‎2 years' experience in Operations or administration


• Experience working in exams administration, or exams knowledge or school's administration


• Experience with logistics and organization and operations


• Excellent communications and stakeholder relationships skills - experience resolving issues and providing guidance for others


• Managing small projects.


• Excellent computer/IT skills.

Desirable requirements for the role

• Language requirements: Arabic


• Experience of risk and compliance environment


• Experience in Customer Services environment


• Knowledge of QCA

Further Information

• Role: Exams Test Day Operations Coordinator


• Number of positions: ‎1


• Pay Band: BRC-‎4-H


• Location: Egypt


• Contract type: Fixed Term Contract-Local


• Closing date: 3rd July ‎2022 (‎23:59 Gulf Standard Time)


• Other: This role is open to candidates who are having right to work and located in Egypt.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality,
diversity and inclusion across everything we do. We support all staff to make
sure their behaviour is consistent with this commitment. We want to address
under representation and encourage applicants from under-represented groups,
in particular, but not exclusively, on grounds of ethnicity and disability.
All disabled applicants who meet the essential criteria are guaranteed an
interview and we have Disability Confident Employer Status. We welcome
discussions about specific requirements or adjustments to enable participation
and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and
adults who we work with.

We believe that all children and adults everywhere in the world deserve to
live in safe environments and have the right to be protected from all forms of
abuse, maltreatment and exploitation as set out in article ‎19, UNCRC (United
Nations Convention on the Rights of the Child) ‎1989.

Appointment to positions where there is direct involvement with vulnerable
groups will be dependent on thorough checks being completed; these will
include qualification checks, reference checks, identity & criminal record
checks in line with legal requirements and with the British Council's
Safeguarding policies for Adults and Children.

If you have any problems with your application please email
[email protected]

Please note: Applications to this role can only be considered when made
through the Apply section of our careers website. Our 'ASK HR' email is only
to be used in case of a technical issue encountered when applying through the
careers website. Emails with supporting statements and CV/Resumes sent to this
email address will not be reviewed and will be deleted.