Executive Assistant - Faculty of Applied Arts

Qualifications:

• Bachelor's degree in business administration or related field


• Proven experience as an executive assistant or in a similar
  administrative role


• Excellent written, verbal skills in English and Arabic


• Excellent interpersonal skills, team worker


• Process driven


• Strong interest in the field of education and adjacent tasks


• Strong time-management skills and an ability to organize and
  coordinate multiple parallel projects while meeting deadlines


• Multitasking skills


• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software


• Fluent in English Language, German Language is an asset

Responsibilities

• Manage professional and personal scheduling, including
  agendas, mail, email, phone calls


• Follow up of faculty specific needs (purchasing, jour fixes,
  reporting, data compilation)


• Coordinate scheduling and calendar management


• Manage activities, including accommodations, transportation


• Provide administrative and office support, such as typing,
  spreadsheet creation, and contacts database

Requirements

• Flexible, should be able to handle sudden changes in plans


• Flexibility to work outside of regular business hours as needed


• Strong work ethic and ability to work under pressure


• Positive attitude and willingness to take on new challenges


• High level of professionalism and discretion in handling
  confidential information