Programme/Finance Associate-SB3-For Egyptian Nationals ONLY

Programme/Finance Associate-SB3-For Egyptian Nationals ONLY

Advertised on behalf of :

Location :
Cairo, EGYPT

Application Deadline :
‎19-Jul-‎23 (Midnight New York, USA)

Time left :
5d 7h 53m

Type of Contract :
Service Contract

Post Level :
SB-‎3

Languages Required :
Arabic English

Duration of Initial Contract :
‎1 year

UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment, and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the
United Nations, works for the elimination of discrimination against women and
girls; the empowerment of women; and the achievement of equality between women
and men as partners and beneficiaries of development, human rights,
humanitarian action and peace and security.
UN Women supports UN Member States as they set global standards for achieving
gender equality and work with governments and civil society to design laws,
policies, programmes and services needed to ensure that the standards are
effectively implemented and truly benefit women and girls worldwide. It works
globally to make the vision of the Sustainable Development Goals a reality for
women and girls and stands behind women's equal participation in all aspects
of life. The Regional Office for the Arab States (ROAS) covers ‎18 Arab
countries, including ‎4 country offices and several programme and project
presences.
WPS-HA is implementing Phase III of "Women, Peace and Security in the Arab
States- Phase III" (‎2023-‎2025) funded by the Governments of Finland, with the
overall objective of strengthened implementation of WPS commitments on the
ground by ensuring that national actors have the capacities, resources and
will to implement the WPS agenda; enhancing protection for women survivors of
conflict; and promoting their role as key actors in conflict prevention, and
phase III of "Enhancing Women's Leadership for Sustainable Peace in Fragile
Contexts in the MENA Region-Phase III" (‎2022-‎2025) funded by GIZ, with overall
objective is for women and girls to be able to contribute to and have a
greater influence in building sustainable peace and resilience in protracted
conflict and crisis settings in the MENA region.
Reporting to Operations Analyst, the Programme/Finance Associate supports the
WPS in Arab States' regional programme Operations by performing a variety of
standard programme, finance and administrative processes ensuring high quality
and accuracy of work. The Programme/Finance Associate promotes a client,
quality and results-oriented approach, and works in close collaboration with
the Operations, Programme and Projects staff team to ensure consistent service
delivery and to resolve complex administration-related issues and information
delivery.

Duties and Responsibilities

Provide general administration and operations support to the WPS in Arab
States programme in compliance with UN Women rules, regulations, policies, and
strategies:
* Coordinate and supervise administrative support staff in the unit;
* Coordinate and supervise shipments and customs clearance arrangements;
* Coordinate and supervise travel arrangements;
* Coordinate and facilitate the organization of conferences, workshops, and retreats;
* Oversee protocol matters, registration of staff, coordination with local authorities on space and other administrative matters;
* Manage and improve filing system ensuring safekeeping of confidential materials.
Coordinate and organize assets management and procurement processes for WPS
in Arab States programme:
* Manage WPS programme stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution;
* Coordinate assets management in the unit, prepare and submit periodic inventory reports, coordinate physical verification of inventory items;
* Provide substantive inputs to the preparation of procurement plans for the WPS programme and contribute to monitoring their implementation;
* Generate procurement-related reports; research and draft responses to enquiries;
* Review procurement requests and initiate procurement procedures for WPS programme and project equipment, supplies and services;
* Organize and manage procurement activities and processes, including preparation and conduct of Request for Quotations, Invitations to Bid or Requests for Proposals, and the opening and evaluation of tenders;
* Coordinate contract negotiations, and prepare requests for award of contract for the review and approval of relevant authorities, as required;
* Coordinate and supervise the preparation of Purchase Orders (PO) and contracts in and outside Atlas; ensure accuracy of POs;
* Review of procurement processes conducted by the unit; submissions to the Local Acquisition Management Review Committee (LAMRC) and Acquisition Management Review Committee (AMRC);
* Administer and establish Long Term Agreements (LTAs) with UN Joint Teams.
Coordinate and organize administrative Human Resources services for WPS in
Arab States programme:
* Create and upload vacancy announcements and organize interview panels;
* Maintain staffing lists and reports;
* Provide support in personnel administration for international and national staff as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements);
* Prepare staffing/personnel-related reports; research and draft responses to enquiries for clearance by the Operations Manager.
Provide finance support to WPS regional Programme:
* Prepare non-PO invoices for development projects;
* Monitor regular transactions posted to projects ensuring actual expenditure has been recorded against the correct budget category and activity, and take timely corrective actions as required;
* proper follow-up of advances to implementing partners, review their financial reports together with project managers;
* Monitor the financial status and under the guidance of the Operations Analyst implement control mechanisms for /development projects;
* Monitor and properly follow up on all the financial items in Month-end and Year-end closure instructions status and under the guidance of the Operations Analyst, take corrective actions as required;
* Keep stakeholders and clients informed for timely actions/decisions and review status reports for quality control;
* Provide information inputs to financial reports for Regional Office, HQ Finance and stakeholders;
* Provide inputs and take necessary actions to facilitate timely financial project closure.
Provide administrative support to knowledge building and knowledge
sharing:
* Organize training for the WPS-HA operations/ projects staff on administrative-related matters;
* Compile lessons learnt and best practices in administration, procurement, and human resources;
* Brief staff members on general administrative matters; provide advice and administration support.
Key Performance Indicators:
* Adherence to UN Women rules and regulations;
* Timely and quality procurement services;
* Perform duties in a transparent and cost-effective manner;
* Provide timely and quality advice to clients;
* Timely and quality reports.

Competencies

Core Values:
* Respect for Diversity;
* Integrity;
* Professionalism.
Core Competencies:
* Awareness and Sensitivity Regarding Gender Issues;
* Accountability;
* Creative Problem Solving;
* Effective Communication;
* Inclusive Collaboration;
* Stakeholder Engagement;
* Leading by Example.
Please visit this link for more information on UN Women 's Core Values and
Competencies:
https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-
Women-values-and-competencies-framework-en.pdf
Functional Competencies:
* Ability to administer and execute administrative processes and transactions;
* Ability to perform work of confidential nature and handle a large volume of work;
* Excellent knowledge of administrative rules and regulations;
* Excellent IT and web-based management skills;
* Ability to extract and interpret data.

Required Skills and Experience

Education and certification:
* Completion of secondary education is required;
* Bachelor 's degree in Business Administration or related fields is an asset.
Experience:
* At least ‎7 years of progressively responsible experience in administration, procurement, HR, or logistic support service;
* Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
* Experience in the use of Quantum ERP system is an asset.
Language Requirements:
* Fluency in English and Arabic is required;
* Knowledge of the other UN official working language is an asset.
All applications must include (as an attachment) the completed UN Women
Personal History form (P-‎11) which can be downloaded from:
https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-
Women-P11-Personal-History-Form.doc. Kindly note that the system will only
allow one attachment. Applications without the completed UN Women P-‎11 form
will be treated as incomplete and will not be considered for further
assessment.
Note:
In July ‎2010, the United Nations General Assembly created UN Women, the United
Nations Entity for Gender Equality and the Empowerment of Women. The creation
of UN Women came about as part of the UN reform agenda, bringing together
resources and mandates for greater impact. It merges and builds on the
important work of four previously distinct parts of the UN system (DAW, OSAGI,
INSTRAW and UNIFEM), which focused exclusively on gender equality and women's
empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment
of mutual respect. UN Women recruits, employs, trains, compensates, and
promotes regardless of race, religion, color, sex, gender identity, sexual
orientation, age, ability, national origin, or any other basis covered by
appropriate law. All employment is decided on the basis of qualifications,
competence, integrity, and organizational need.
If you need any reasonable accommodation to support your participation in the
recruitment and selection process, please include this information in your
application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the
aims and objectives of the United Nations and UN Women, including sexual
exploitation and abuse, sexual harassment, abuse of authority, and
discrimination. All selected candidates will be expected to adhere to UN Women
's policies and procedures and the standards of conduct expected of UN Women
personnel and will therefore undergo rigorous reference and background checks.
(Background checks will include the verification of academic credential(s) and
employment history. Selected candidates may be required to provide additional
information to conduct a background check.