Payroll Officer (Air Arabia Egypt)

Date: ‎26 May ‎2023
Company: Air Arabia Egypt (E5)
Location: Cairo, AE
Country: AE
Job Purpose
* Responsible for processing Payroll accurately, efficiently and timely. This role ensures smooth running of payroll process from entry to end of service with focus on confidentiality, accuracy, customer satisfaction and in accordance with the company policies and procedures.
Key Result Responsibilities
* Ensures all payroll transactions are accurately and timely entered to the payroll system and efficiently processed in line with adopted policies and procedures.
* Prepares all necessary entries to process the monthly payroll for eligible employees; compares the salaries to those of the previous month in order to identify any variations or irregularities in figures.
* Carries out any necessary adjustments to resolve discrepancies and verify payroll as a first level to be released for the second verification ensuring it is carried on (‎3) stages/levels.
* Uploads the Payroll transfer to the designated bank account using their website and Air Arabia credentials for login. Ensures the transfer is accurately and timely executed to avoid any hazards or inconvenience.
* Prepares the JV report to be sent to the Finance Department including summary on payroll in order to match with their financial transactions and records.
* Prepares the "Recharge" reports to be sent to Finance Department in order to debit the Hubs' accounts with any fixed/variable due charges accordingly.
* Processes the social security payments for the employees and ensures all statutory payments are deducted and paid to on monthly basis to relevant authorities.
* Coordinates with Line Managers/HR Team on all resignations/terminations/retiring employees prior to processing the end of service payment cheques by Finance to ensure no liabilities due for the Company are kept pending.
* Ensures all necessary exit clearance formalities are properly and timely carried by the employee and necessary documents and IDs are collected. Coordinates with respective HR personnel on cancellation, transfer, travel, and tickets arrangements as applicable.
* Liaises with employees on any special arrangements to be approved by respective line manager and/or HR prior to releasing. Prepares the necessary calculations and verifies with the employee prior advising Finance to prepare cheques accordingly.
* Sends regular notifications on new updates related to joiners/leavers/transfers/upgrades and status change to the concerned HR team and to the training coordinators (as applicable to be considered for system training purposes).
* Cross verifies personnel files entries of new joiners to ensure all data, benefits, and pay criteria are as per employment agreement and in line with Company's policies and procedures.
Qualifications (Academic, training, languages)
* Bachelor degree in Accounting /HR/Statistics/Administration or equivalent is preferred; alternately, high school/diploma in a related domain combined with needed working experience.
* Proficient in Microsoft Office- (Advanced Excel, and/or Access) Internet and Web Search.
* Knowledge in HR Payroll systems and concepts.
* Domain Knowledge of Airline HR Systems is considered an advantage.
* Cost Control, Compliance, Budgeting and Auditing certificates and trainings are a plus.
* Good written and verbal communication skills, Technical reports, etc.
* Fluent in English Language, Arabic is plus.
Work Experience
* ‎4+ years of related experience in the Payroll Human Resources department in any industry preferably in Airlines/Travel/Tourism;
* Minimum of ‎2 years of experience in handling payroll of at least ‎500+ employees.
* Practical experience in administering payroll transactions in SAP EC & EC-PY/ HCM is an advantage.
* Egypt payroll experience is must - experience on Income Tax, Social Security contribution and compliances etc
* Must have worked in a mid-sized organization operating on a regional/multinational level.
* Very good knowledge in HR payroll cycle, process flow and procedures is a pre-requisite.
* Strong math and numerical reasoning ability and high accuracy are mandatory for this role.
* Exposure to compliance, internal and external audits.
* Proven skills in analyzing data, identifying irregularities and spotting numerical errors.
* High attention to details, confidentiality, and ability to adhere to procedures and set measures are a must.
* Very good customer service skills; experienced in interacting with all levels of staff, in a multi-cultural environment