We are seeking a highly organized and proactive Executive Operations
Coordinator to join our dynamic team. In this role, you will be the backbone
of our daily operations, ensuring seamless communication, efficient
scheduling, and timely execution of administrative tasks. Your
professionalism, attention to detail, and ability to multitask will contribute
significantly to the success of our organization. Key Responsibilities:
Administrative Support: Manage calendars, schedule meetings, and coordinate
appointments. Prepare and edit correspondence, reports, and presentations.
Maintain an organized filing system (physical and digital). Communication
Management: Act as the first point of contact for internal and external
communications. Screen and prioritize emails, calls, and messages. Draft and
distribute official communications on behalf of executives. Event
Coordination: Plan and coordinate internal meetings, events, and workshops.
Handle travel arrangements, itineraries, and accommodations. Ensure meeting
agendas, materials, and logistics are well-prepared. Operational Efficiency:
Oversee office supplies and manage procurement. Collaborate with various
departments to streamline workflows. Track and follow up on pending tasks to
ensure deadlines are met. Confidentiality and Professionalism: Handle
sensitive information with the utmost discretion. Uphold company policies and
represent the organization professionally. Qualifications: Bachelor’s degree
in Business Administration, or a related field, or equivalent experience.
Proven experience as a secretary, administrative assistant, or similar role.
Proficiency in MS Office Suite and other relevant tools. Exceptional
organizational and time-management skills. Strong written and verbal
communication abilities. Ability to work independently and handle multiple
tasks simultaneously. What We Offer: A collaborative and innovative work
environment. Opportunities for professional growth and development.
Competitive salary and benefits package. Join us to make an impact and be a
vital part of a thriving team!