Payroll Administrator

Date: ‎18 Dec ‎2023
Company: Air Arabia PJSC (G9)
Location: Sharjah, AE
Country: AE
Job Purpose
Carries necessary calculations and payroll data entry payments and adjustments
efficiently ensuring timely processing. Assists in delivering a smooth running
of an accurate payroll process from entry to end of service with focus on
confidentiality, accuracy, customer satisfaction and in accordance to Air
Arabia policies and procedures.
Key Result Responsibilities
* Ensures all payroll transactions are accurately and timely entered to the payroll system and efficiently processed in line with adopted policies and procedures.
* Prepares relevant reports to be sent to Finance Department to match with their financial transactions/ debit Hubs' accounts with any fixed/variable due charges accordingly.
* Processes pension payments for UAE National employees through specified Pension Authority portal.
* Generates reports & processes pension payments for GCC National employees based on specific criteria following their country's regulations.
* Ensures all necessary exit clearance formalities are completed in a timely manner by coordinating with the relevant stakeholders.
* Sends regular notifications on new updates related to joiners/leavers/transfers/upgrades and status change to the concerned teams.
* Cross verifies personnel files entries of new joiners to ensure all data, benefits, and pay criteria are as per employment agreement and in line with Company's policies and procedures.
* Analyzes all "Advance Payments" for new and existing staff to ensure adherence to Company's policies.
Qualifications (Academic, training, languages)
* Bachelor degree in Accounting /HR/Statistics/Administration or equivalent is preferred; alternately, high school/diploma in a related domain combined with needed working experience.
* Proficient in Microsoft Office- (Advanced Excel, and/or Access) Internet and Web Search.
* Knowledge in HR Payroll systems and concepts; HRIS systems and software such as Taleo, SAP, Peoplesoft, Oracle ERP are an added value.
* Domain Knowledge of Airline HR Systems is considered an advantage.
* Cost Control, Compliance, Budgeting and Auditing certificates and trainings are a plus.
* Good written and verbal communication skills, Technical reports, etc.
* Very good in English Language, Arabic is a plus
Work Experience
* ‎4+ years of related experience in the Human Resources department in any industry preferably in Airlines/Travel/Tourism; out of which a minimum of ‎2 years at least handling payroll.
* Must have worked in a mid-sized organization operating on a regional/multinational level.
* Very good knowledge in HR payroll cycle, process flow and procedures is a pre-requisite.
* Strong math and numerical reasoning ability and high accuracy are mandatory for this role.
* Familiar with formalities and pre-requisites associated with compliance, internal and external audits.
* Capable of meeting deadlines without compromising quality of outcome.
* Proven skills in analyzing data, identifying irregularities and spotting numerical errors.
* High attention to details, confidentiality, and ability to adhere to procedures and set measures are a must.
* Cost-oriented, possesses effective problem solving skills.
* Capable of working for long hours and under pressure.
* Very good customer service skills; experienced in interacting with all levels of staff, in a multi-cultural environment.