Administrative Assistant, Riyadh

Requisition ID: ‎264996
* Relocation Authorized: None
* Requisition Posting End Date: ‎01/‎02/‎2023
* Grade: ‎21-‎22
* Position to be Panel Interviewed? No
* Telework Type: Full-Time Office/Project
* Work Location: Riyadh
* Employee Referral Amount:
About Bechtel :

Since ‎1898, we have helped customers complete more than ‎25,000 projects in ‎160
countries on all seven continents that have created jobs, grown economies,
improved the resiliency of the world's infrastructure, increased access to
energy, resources, and vital services, and made the world a safer, cleaner
place. Differentiated by the quality of our people and our relentless drive to
deliver the most successful outcomes, we align our capabilities to our
customers' objectives to create a lasting positive impact. We serve the
Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals
markets. Our services span from initial planning and investment, through
start-up and operations. Core to Bechtel are our values - ethics, safety,
quality, people, culture, relationships, innovation and sustainability, and
our covenants - integrity, respect, collaboration, trust, and delivery. They
are what we believe, what customers can expect, and how we deliver.

Position Summary:

Jubail is one of Bechtel 's most remarkable achievements--a city built from
the sand up, requiring vast resources and logistical planning on an
unprecedented scale. It the biggest civil engineering project in modern times
--and it's getting bigger. Bechtel has managed the Jubail project, located in
the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel
serves as the Management Services Contractor (MSC), or "owner's
representative" for our client, the Royal Commission (RC). We are the
Engineering, Procurement, and Construction (EPC) managers, managing design
submissions from local AE firms, and overseeing the actual construction work
being performed by local contractors and sub-contractors in Jubail and Ras-Al-
Khair Industrial Cities. In June ‎2021, Bechtel's contract with the Royal
Commission was renewed for another ‎5 years with work focusing on building new
residential communities, iconic buildings/ bridges, major site preparation,
commercial buildings, mosques, schools, hospitals, sports facilities, clinics,
universities, utility services and infrastructure (electrical sub-stations,
lift stations), roads and highways, port & pipeline expansions, and more.

This position is a seconded position to the Royal Commission in Riyadh City
and the candidate will be supervised on a day-to-day basis by the Royal
Commission in Riyadh City and daily tasks will assigned by the Royal
Commission in Riyadh City. The role will be dependent on the need of the Royal
Commission into the future. The candidate 's time sheet and annual review will
be performed by the assigned Bechtel supervisor.

Major Responsibilities :
*
Organizing secretarial work and correspondence.
* Organizing and following up on meetings, organizing interviews, organize visits and meeting times.
* Providing a communication channel between the Office Manager and other administrative departments in the organization.
* Follow-up the completion of tasks, stages of completion, and projects that require the supervision of the manager.
* Enter data and organize records with an archive system for easy retrieval.
* Provide administrative support services based on the needs of the Department.
* Assist superiors, when needed, with matters related to phone calls, inquiries, and office tasks.
* Printing, mail, fax, preservation, and general office duties.
* Prepare data sources to enter it to the computer by collecting, sorting, and setting priorities.
* Review documents and data.
* Comply with data entry requirements by following the techniques and procedures of data programs.
* Maintaining the confidentiality of information.
* Performs other related tasks and duties as assigned and required by the supervisor
* The candidate is expected to perform any other tasks and responsibilities at the request of his/her supervisor.

Skills and Qualifications :

Essential Technical :
*
Diploma in the field of Office Management, Business Administration, or any
related field.
* At least ‎2-‎4 years of experience.
* Advanced knowledge of Adobe Illustrator and Adobe After Effects or any other application for video, motion and logo designing.
* Knowledge of computer skills in MS Office and related software.

Essential Behavioral :
*
Time management, communication, and interaction skills with individuals.
* Ability to communicate effectively both orally and in writing English and Arabic
* Experience in using printers, scanners and/or other data I/O devices

Preferred Technical:
*
General experience in all areas of office administration.

Addendum :

Grade ‎21 - Fresh graduate.
Grade ‎22 - Minimum ‎2 years administrative experience.

Preferred Behavioral :
*
Careful attention to details.
* Ability to work highly efficiently and with a positive attitude.

Shaping tomorrow together
Bechtel is one of the most respected global engineering, construction,
and project management companies. Together with our customers, we deliver
landmark projects that foster long-term progress and economic growth. Since
‎1898, we 've completed more than ‎25,000 extraordinary projects across ‎160
countries on all seven continents. We operate through four global businesses:
Infrastructure; Nuclear, Security & Environmental; Energy; and Mining &
Metals. Our company and our culture are built on more than a century of
leadership and a relentless adherence to our values, the core of which are
safety, quality, ethics, and integrity. These values are what we believe, what
we expect, what we deliver, and what we live.
www.bechtel.com
Bechtel is an Equal Opportunity Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity and expression, age, national origin,
disability, citizenship status (except as authorized by law), protected
veteran status, genetic information, and any other characteristic protected by
federal, state or local law.
In accordance with the laws of Saudi Arabia, Bechtel has adopted mandatory
COVID-‎19 safety protocols for all work locations in the country. These
requirements may include vaccination and testing. Any and all offers of
employment with Bechtel in Saudi Arabia are expressly conditioned upon the
applicant 's willingness and ability to comply with all COVID-‎19 related
safety laws and Bechtel protocols in place at the time of a candidate's start
date. A candidate's failure or refusal to comply with such laws and protocols
renders an issued offer null and void.
This requirement cannot be waived by a recruiter, manager, or supervisor.
Your submission of an application for employment with Bechtel in Saudi Arabia
constitutes your understanding and acknowledgment of this express condition.