Overview
JOB PURPOSE
To organize and coordinate Plant Management office administration and
procedures, to ensure
organizational effectiveness & efficiency. Core purpose is to develop intra-
office communication protocols,
applying administrative procedures, inventory control for both stationaries &
cafeteria supplies.
Responsibilities
PRINCIPAL ACCOUNTABILITIES
* Schedule meetings & taking minutes including the procurement of food & supplies for meetings &
employees' events.
* Prepare minor work activity reports for review and analysis by Plant Manager on a daily, a weekly
and a monthly basis.
* Receive, screen and direct incoming calls and visitors to management office.
* Operate as petty cash custodian, book registry keeper. To order reconciliation, issue expense
reports and request reimbursement of petty cash fund for RUH Plant.
* Support office management and administration - sort mail - open, sort & distribute incoming
correspondence. File and retrieve PepsiCo documents & reports.
* Ensure the office stationary storage unit & cafeteria supplies is well stocked & maintained.
* Assists with taking and shipping orders, corresponding from the management team.
* Maintain management team attendance and vacation tracking records including time sheets.
* Ability to create PR in SAP and My Buy.
* Supervise RUH Plant drivers by planning, coordinating transportation requests & overseeing the
routes scheduling.
* Arrange hotel and transportation for the Pepsico sector and global team, direct managers and peers
Qualifications
Knowledge / Skill
High school diploma
(preferably Secretarial
Diploma).
Proficiency with Office Ms.
Excellent written and verbal
communication skills.
Strong organizational and
planning skills.
Knowledge of accounting,
data and administrative
management practices and
procedures.
Experience
Proven office management,
administrative or assistant
experience.
Competencies
Ability to multi-task and
priorities.
Bilingual energetic
professional
Excellent time management
Attention to detail
Problem-solving skills
able to work independently
well organized and flexible
**Responsibilities** Schedule meetings & taking minutes including the procurement of food & supplies for meetings & employees' events. * Prepare minor work activity reports for review and analysis by Plant Manager on a daily, a weekly and a monthly basis. * Receive, screen and direct inco…
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