Company Description
We are the ROI Agency. We blend data, technology and brilliant specialists to
scout out new opportunities, solve complex challenges and grow our clients'
businesses. Zenith is part of Publicis Media, one of four solution hubs within
Publicis Groupe, and has offices within Publicis One. We have over 6000
brilliants specialists across 95 markets. We are experts in communications &
media planning, content, performance marketing, value optimisation and data &
analytics.
We believe in exploring new perspectives. Looking at things differently.
Turning structure upside down, back to front and sideways. Excited by what we
might find.
Job Description
The role responsibility of an Executive - Operations would be to manage the
administrative functions of the Media Department, which includes:
* To ensure accurate and timely vouching of all vendor invoices
* To prepare production request forms and media instruction forms for requesting material from brand agencies and ensure timely follow up
* To maintain proper document trails and files for all supplier bookings and client approvals
* To provide finance with a weekly status of vouching
* To liaise with suppliers (getting the latest grids, availabilities, rate cards etc..)
* To execute the bookings across all media plans once approved and to adjust modification orders from suppliers
* To assist planners with competitive data and evaluation reports when necessary
* To provide clients with accurate and timely financial reconciliation in liaison with the finance team
* To provide clients with competitive alerts and other competitive data as determined by the account team
Qualifications
* Knowledge and application of all agency related systems, procedures and software specific to administration tasks
* A good knowledge of vendors, media vehicles in each market
* Numeracy, literacy and accuracy
* Be proficient in the use of applications such as Word, Excel, PowerPoint and the booking software of the company
* Basic / simple ad-hoc negotiation skills
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