Relocation Coordinator (Immigration & Destination)

Job Description
Position Purpose
The Move One Relocation Coordinator is the primary point of accountability for
Move One’s Relocation Management Company clients (RMCs) and local clients
regarding destination and immigration services in their assigned location and
for assigned account in accordance to client´s alignment. The Relocation
Coordinator is also responsible for supporting the Destination Consultants in
their duties with guidance, updates, and service-related information as well
as responsible for cost review and management.
Responsibilities / Duties / Functions Tasks
Confirming receipt of service initiations with Clients/RMCs within one
business day; Opening a new job in the system for all initiations within one
business day.
Ensuring that all online systems, forms, and procedures are completed as per
the relevant RMCs SLA Achieve a minimum of ‎95% satisfaction rate from all
assignees via customer evaluation reports.
Manage a caseload of between ‎60-‎90 active cases depending on experience.
Making initial contact to any new Assignee to their destination within one
business day of initiation; Inform assignee and queries will be responded to
within ‎4 working hours.
Assigning the newly initiated service to one of the local Destination
Consultants and briefing.
Explaining to the assignee Move One’s relationship to their employer and/or
the RMC, confirming the service to be provided, sending needs questionnaires,
asking about critical elements of the relocation, as a Providing clear and
timely updates and service reports to Move One clients and RMCs;
Collection of required data (answers to initial questions) and its
verification, and further identification of the applicable full immigration
procedure within 24hrs of receipt of documents or e-mail.
Monitoring changes in the immigration legislation and reporting on new
requirements / changes to all the interested parties (Immigration Team /
Country Manager / Product Manager / Clients);
Following up with the Assignee at the midway point of the service to provide
an opportunity for the Immediately informing the Move One client/RMC of any
service related complaints, issues or challenges, as well as to Regional
Operations Manager of any service issues; Immediately notifying Regional
Operations Manager of any service issues or escalations Collecting feedback on
the vendors and reporting to the ME Regional Operations Manager of any service
issues arising from those feedback reports;
Ensuring that Destination templates, information in the system is always up to
date.
Confirming that all required documents are uploaded in accordance to document
naming protocol Ensuring that all services are invoiced within the shortest
possible time after the service is completed, and sending an accurate invoice
to the client/RMC within ‎5 working days of service Supporting the Destination
Consultant with guidance, advice, and training during the service; Monitoring
the Destination Consultant’s reporting in the system
Skills
Sophisticated manner (ability to relate to people, clients and staff, at all
levels) Strong service inclination and customer orientation.
Knowledge and experience in Qatar Immigration services.
Knowledge of expat residential housing/compound and off compound properties.
Ability to communicate clearly, concisely and with confidence (verbally and in
writing).
Excellent listening skills
Strong analytical skills.
Strong organizational skills
Strong supervisory and people management skills
Attention to detail
Qualifications
University degree preferable or equivalent.
Service industry work experience
Strong PC skills
English and Arabic language - advanced level
Job Type: Full-time