SRR - Finance and Operations Lead, Yemen Office Network (HEO)

Job Description (Roles and Responsibilities)
The British Embassy Riyadh has a vacancy for a Finance and Operations Lead for
the Yemen Office Network (YON) on a fixed term contract for two (‎2) years,
with a possibility of renewal.
This role provides advice, support, and challenge to YON's Senior Management
to ensure compliance with all statutory, regulatory, and best practice
accounting standards and requirements. This includes leading on Total
Operating Costs (TOC) financial planning and providing advice on budgets and
finance processes.
The jobholder will also co-ordinate accurate and timely financial processes
for YON, including budgeting, forecasting, advice to senior management and
partners, and related communications. They would also report to a diverse
range of local stakeholders on all financial matters, making recommendations
based on accurate forecasting of spend and central finance policy and process.
This role will also be responsible for ensuring the safety of the British
Embassy in Sana'a by maintaining the contract with the security company and
facilitating communications between the UK legal and procurement team and the
security company.

Duties and responsibilities:
* Effective financial management for Development programmes in Yemen (‎40%)
* Financial monitoring, including cost reallocations and budget adjustments to ensure financial accuracy; oversight of the forecasting process for YON by monitoring large cash transfers and liaising with Programme Managers (PMs) to provide reminders and updates, as and when required.
* Monitor Purchase-to-Pay (P2P) effectiveness of Yemen programmes and TOC by regularly running reports and flagging irregularities to the Finance Analyst and Finance Manager. Take prompt and accurate action to resolve any P2P issues.
* Provision of TOC contributions to the monthly financial report. Assist the Finance Analyst in the analysis and production of these reports focusing on spend, variances from budget, forecasts, and other relevant updates, enabling management to make informed choices based on accurate and timely information. Participate in the presentation of those reports to senior leadership team.
* Support the Finance Analyst/ Manager on programme finance/ budget management; engaging with PMs on monthly accruals and prepayment process and in co-ordinating cash/ resource forecasts.
* Work with the Finance Analyst/ Manager in improving financial awareness and capability with Senior Responsible Owners (SROs) and PMs in the country team.
* Lead on quarterly finance returns for the development team and the end-year financial pack.
* Conduct monthly reviews of the Development team workforce, including ongoing financial implications of contingent liabilities and recruitment gaps.
* Effective financial management for Yemen Office Network (‎35%)
* YON budget management, including effective TOC budget management (for the Admin and Front Line Delivery (FLD) budgets) across Yemen; oversight of post expenditure to ensure accuracy; organise journal adjustments between budgets as required.
* Monitor financial performance against key performance indicators and compliance indicators.
* Coordinate finance audit responses for the YON and run regular self-audits; this is a significant contribution to the production of the Management Assurance Process (MAP).
* Lead on the finances operations, funds request, and procurement practice, including the implementation of global policy and guidance.
* Lead on expenditures and finances for country visits, including engagement with stakeholders in country.
* Co-ordinate YON annual processes including all financial planning, budgeting and forecasting, communications, timetables, data requirements and modelling to support FCDO-wide processes.
* Advise on local variable pay policy and modelling on performance pay.
* Complete change request cost templates for partners to join and leave the platform at Post, update cost cards as requested; prepare recharges to partners in line with the Memorandum of Understanding (MOU).
* Provide policy and financial advice to senior management, particularly to the monthly Section Heads discussion on financial issues across the YON.
* Act as primary contact for finance queries from within YON and partners, stakeholders; provide financial inductions/ training as necessary.
* Provide cover for the HEO-equivalent Finance Analyst whenever required.
* Effective support across the Yemen Office Network (‎25%)
* Lead and co-ordinate on British Embassy (BE) Sana'a issues and provide updates to the Senior Management Team (SMT).
* Analyse the contract and finances related to the security company contract for guarding the British Embassy compound in Sana'a. Resolve any payment issues, including communicating with the security team and providing recommendations to SMT on options available to resolve them.
* Be the link between the security company and the legal and procurement team in the UK in terms of contract issues and renewal.
* Lead on Health and Safety (H&S) issues within the Sana'a Embassy compound.
* Lead on Post's monthly process including wages for Country Based Staff (CBS) in Sana'a, dealing with International Bank of Yemen (IBY) issues including agreements and communications and provide recommendations to SMT.
* Lead on property contracts termination and negotiations for final settlement payments.
* Main point of contact for a wide range of issues for CBS based in Yemen; analysing and making recommendations to achieve resolutions. Providing advice on payment of salaries, terminal benefit process and calculations, loan requests, etc.
* Arabic interpretation and translation of speeches for the HMA Yemen and Senior Management
* Chevening scholarships: Provide help to the Chevening Officer as and when necessary, including arranging the advertising and sifting process and assisting with interviews.
* Provide insights on events across Yemen Governorates.
* Lead on all data mapping process through SureCloud. Conduct a quarterly review of all data mapping structures and at the end of the financial year and facilitate the creation and ongoing of office data map, ensure all personal data assets are reflected on SureCloud.
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy's emergency planning and any other response to a crisis
affecting UK citizens.

Key behaviours required:
* Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.
* Managing a Quality Service - Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Working Together - Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources and support.
* Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.

Eligibility:
The position is available to current holders of valid Saudi residence permits
or transferable iqamas. The successful candidate will be required to transfer
their sponsorship to the British Embassy.
Essential qualifications, skills and experience
* At least five (‎5) years' experience in a finance role. Strong understanding of budgeting and budget monitoring.
* Knowledge of Yemen and strong understanding of Yemen political dynamics. Experience in programme management and delivery in Yemen.
* Excellent numeric skills and MS Excel skills to deal with the budget numbers.
* Native/ Near native level of communication skills in English and Arabic, both written and spoken. Able to express ideas and messages clearly and concisely.
* Ability to understand and interpret policies, regulations and rules. Demonstrates a collaborative approach to colleagues and stakeholder partnerships. Proven ability to engage at all levels internally and with external stakeholders.
* Excellent organisational skills. Ability to organise and prioritise workload, organise records, and meet deadlines whilst maintaining close attention to detail and without compromising the quality of the work.
* Flexible, resilient, decisive, and calm under pressure. Proven ability to rapidly re-prioritise work depending upon the situation. Ability to understand competing priorities and make judgement calls on when to use own initiative to deal directly with issues and when to consult before taking decisions.
* Strong problem solving and analysis skills. Ability to use data to solve issues, and anticipate and take initiative to avoid problems or fix them. Demonstrates willingness to develop and implement innovative methods of working and using available information and experience to solve problems effectively.
* Excellent customer service skills. Demonstrates courtesy and consideration in dealing with internal and external stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved.
* Very good level of IT skills and proficiency in using Microsoft Office applications such as Outlook, Word, PowerPoint and Teams.
Desirable qualifications, skills and experience
* Holds a formal accounting qualification or relevant degree-level education in accounting/ finance or a related field.
* Familiarity with UK government accounting processes, systems, and policies
* Familiarity with Oracle-based applications.
* Previous relevant accounting/ finance work experience for a programme under government, international organisations, and/ or non-profit organisations.
* Experience of working with government and other official authorities in Yemen.
Required behaviours
Making Effective Decisions, Managing a Quality Service, Delivering at Pace,
Working Together
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎19 September ‎2022
Grade
Higher Executive Officer (HEO)
Type of Position
Full-time, Fixed term, with possibility of renewal
Working hours per week
‎35
Region
Middle East & North Africa
Country/Territory
Saudi Arabia
Location (City)
Riyadh
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
SAR
Salary
‎17,763.‎04
Start Date Start Date - day Start Date - month Start Date - year
‎19 September ‎2022
Other benefits and conditions of employment
The Embassy aims to offer an attractive working environment and remuneration
package for this role.
Salary details:
* Base Salary including Eid bonus - SAR ‎13,890.‎44
* Housing Allowance - SAR ‎3,472.‎61 (subject to eligibility)
* Travel Allowance - SAR ‎400 (subject to eligibility)
* Total - SAR ‎17,763.‎04
* Allowances are not payable to staff who receive official provision for such expenditure in some other form.
No accommodation and relocation expenses are payable in connection with this
position.

This position is full-time, based on ‎35 hours per week. Normal working hours
for the Embassy are from ‎08:00 to ‎15:00 from Sunday to Thursday, with core
working hours from ‎10:00-‎15:00. Core working hours is the period of the day
that employees are required to be at work. The working day outside of the core
hours is a flexible period, which allows employees to choose when they work,
subject to operational needs.
The jobholder will be required to be flexible in their approach to hours
worked as these will be dictated by operational needs and may involve working
out of hours (evening/ weekend) during visits and events.

The successful candidate will be subject to a ‎90-day probationary period.
Additional information
How to apply:
Interested candidates must include in their online application form ‎1) an
updated Curriculum Vitae (CV) and ‎2) a covering letter/ motivation essay
stating how you meet the requirements of the role, and ‎3) examples, in the
relevant sections of the online application form, of how you meet the key
behaviours and skills required.
Applications that do not include this information will not be considered.
The closing date for applications is at ‎23:55 KSA local time on ‎19 September
‎2022.
Applications received after the stated deadline will not be considered.
Due to the large number of applications we receive, only those shortlisted for
the next step in the recruitment process will be contacted.
The start date mentioned in the advert is an assumed start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances, medical clearance and reference checks.

The British Embassy Riyadh is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference. Staff recruited
locally by the British Embassy is subject to Terms and Conditions of Service
according to local Saudi Arabia employment law.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.