Administrative Assistant

Injazat, a G42 company , empowers organizations to optimize their business
goals utilizing cloud and emerging technology solutions (Digital
Transformation, Cloud, and Cyber Security.), by co-creating transformational
digital platforms and services through public-private partnerships (PPP).
Partners include Oracle, Microsoft, ServiceNow, etc.

Injazat is a National Technology Champion , offering end-to-end digital
solutions through partnerships with our clients to build digital businesses
focused on great experience and outcomes. From Abu Dhabi, Injazat orchestrates
a wide ecosystem that brings technical design, human design, and business
design together to create digital solutions and businesses that advance
communities and delight those living in them. Injazat is an industry-
recognized market leader in the region for Digital Transformation, Cloud,
and Cyber Security.
JOB LOCATION: Saudi Arabia
Job Objective: Provides high level secretarial and administrative support
for executive management of the Organization. He/she provides personalized
administrative support to the Techno Commercial Function in a well-organized
and timely manner The role requires the incumbent to maintain confidentiality,
discretion, time management and attention to details to perform their duties
for the office.
Administrative / Secretarial Task
* Primary point of contact for providing administrative support, processing requests, answering questions, updating records.
* Manages the overall operation of manager's office and ensure it runs smoothly.
* Dispense assignments as empowered by manager to make manager available to focus on critical issues.
* Respond to internal and external clients and address their requests, concerns, issues, and questions.
* Promptly answer phone calls, deliver messages in a timely manner, and ensures\ messages are clear
Scheduling & Organizing
* Authors/prepares and review correspondences, briefings, and documents.
* Read, review, and prioritize manager's email to determine required action and keep volume manageable.
* Ensure continuous flow of email in and out of manager's office.
* Prepare presentations for executive management
* Responsible for collating, distrusting documents/materials for board meeting.
Correspondence
* Authors/prepares and review correspondences, briefings, and documents.
* Read, review, and prioritize manager's email to determine required action and keep volume manageable.
* Ensure continuous flow of email in and out of manager's office.
* Prepare presentations for executive management
* Responsible for collating, distrusting documents/materials for board meeting.
Stationary
* Coordinate stationary requests from the departments and ensure proper follow-up with stationary suppliers to ensure timely delivery of the requested items.
* Monitor and verify the quantity and quality of the delivered items to ensure standards are met.
Travel Support
* Coordinate and ensure proper travel arrangements are made for guests, expatriates and company employees travelling abroad.
* Handle Travel/Hotel/Ticket related process when required.
Policies, Processes & Procedures
* Follow approved departmental policies, processes and procedures so that work is carried out in a controlled and consistent manner.
MIS & Reports
* Prepare MIS statements and reports pertaining to department to meet INJAZAT's and the departmental requirements, policies, and standards.
Related Assignments
Perform other related duties or assignments as directed.
Internal
* All Injazat employees and management
External
* Governmental Entities
* Insurance Companies
* Immigration Department.
* Service Providers
Minimum Qualifications:
* High Diploma/Diploma in human resources, business administration, or any other related discipline.
Minimum Experience:
* ‎3 to ‎5 years of experience in progressively more complex and responsible operational roles within a dynamic human capital function.
Job-Specific Skills:
* Planning and Organizing
* Organization & Multi-Tasking Skills
* Time Management
* Creativity
* Eye for detail
* Teamwork & Cooperation
* Good Interpersonal & Communication Skills
* Ability to motivate
* Proficient IT Skills