Production Administrator

Company Description

Informa PLC is a leading international events, intelligence and scholarly
research group.
Our purpose is to champion the specialist. Through hundreds of powerful brands
we work with businesses and professionals in specialist markets, providing the
connections, intelligence and opportunities that help customers grow, do
business, make breakthroughs and take better informed decisions. Informa is
listed on London Stock Exchange and a member of FTSE ‎100, with over ‎11,000
colleagues working in more than ‎30 countries.

Job Description

You will be working on a portfolio of world class tech events and get the
change to interact with the most influential thought leaders, celebrities and
innovators from around the world.
You will be providing effective administrative support for the production team
and provide high quality of relationship handling with the speakers pre-events
and onsite.
You should be someone that has a strong ability to take charge and meet tight
deadlines and take initiative to ensure your success in this multi-faceted
role.
You will be responsible for developing the speaker communications and
onboarding plan and ensuring that they have a memorable experience at the
event.
You will be the person who ensures proper and sufficient communications with
all speakers and act like the concierge person for high-profile ones who
require delicate management leading to the events.
ROLES & RESPONSIBILITIES
* Collate event packs and materials.
* Proof-read event materials.
* Assist with reports as required and ensuring accuracy of data through proofreading.
* Collate speaker documents and information, maintaining them in the accurate folders and sheets and sharing them with relevant stakeholder.
* Ensure that all production related documents and tracking sheets are up to date.
* Handle and coordinate speaker expenses and liaise with speakers for their requirements.
* Provide support with speakers travel bookings and transportation related tasks.
* Provide ad hoc support as needed.
* Support the production team onsite on all events.
Who you are:
* You are a great communicator and a people's person.
* You love working in a team that is passionate, enthusiastic and driven.
* You are a team player and you will look to help other members of the team where possible.
* You are enthusiastic, driven and always striving to deliver to the highest possible standard.
* You enjoy working in a fast-paced environment and you love being part of a happy, motivated and enthusiastic team
The technology portfolio is a brand-new team! We are ambitious, motivated and
forward thinking. We work collaboratively as a team to achieve great things.
If you are the type of person who likes work in a fast-paced environment where
there is opportunity to grow and you can have a laugh along the way, then this
would be a great opportunity for you.

Qualifications

Skills Required
* You will have excellent organizational skills and the ability to prioritize workload and manage time.
* You will do extensive multiple platforms and stakeholder management to ensure all our information and content is up to date.
* You will have the flexibility in the undertaking of any other related duties.
* You can work independently and to enjoy working as a member of a team.
* You are exceptionally organized and can handle more than one task at a time, including working with different people within the team.
* You have great attention to detail and pride in accuracy.
* You have a can-do attitude - with a high level of personal motivation and pride in their work.
Essential
* Experience of working in events and proactively supporting a Team is preferred.
* Well-organized with excellent multi-tasking abilities.
* A thorough working knowledge of Excel, Word, Outlook.
* Familiar with events force online events software preferred.
* Excellent customer services skills.
* Well-developed written and verbal communication skills.
* Ability to operate in a pressured office environment.
* Experience of working within a busy office.
* Willing to spend ‎2-‎3 months a year in Riyadh.