Legal Secretary for an International Law Firm

The Role
Our client is looking for an experienced Legal Secretary to work at their
international law firm in their offices in Riyadh. Reporting to the Managing
Partner and Head of Premises, you will work seamlessly and collaboratively
with Partners, Managers, Associates and Secretaries in the Riyadh office to
assist with the day-to-day business support and overall smooth running of the
office. The office is very busy and you will need to be confident in managing
workloads according to deadlines. Key responsibilities: • Provide secretarial
support using Imanage, Microsoft Word, Outlook, PowerPoint, Excel, Intapp
open, 3e and Interaction • Prepare and amend documents, correspondence and
e-mails to ensure compliance with legal procedures and correct grammatical
usage, using case management system, audio dictation, manuscripts using Track
Changes • Prepare bundles of documents • Carry out/assist with conflict of
interest searches • Open new electronic files, together with preparation of
client files including correspondence, supporting documents etc • Schedule
meetings and take phone calls from clients • Liaise with members of other
departments to follow up on; travel arrangements, billing information,
document translation, filing etc • Arrange travel and accommodation and track
itineraries • Assist with the monthly billing process and sending invoices to
the clients • Provide general administrative assistance including scanning,
e-filing/filing, photocopying, processing expense forms etc • Deal with
e-mails during associate’s absence and take appropriate action • Update
client/contact database

Requirements
* At least ‎2 years of secretarial experience in a professional services or legal environment • A good standard of education and secretarial qualification is desired • A transferrable Iqama is required • Excellent level of English (written and spoken) and strong communication skills. Arabic is an advantage • Advanced Microsoft Office skills in Word, Excel and PowerPoint • Fast and accurate audio typing skills • Organized and able to prioritize and work to tight deadlines
About the company
RecruitME are a specialized recruitment consultancy supplying top tier
business support staff to Dubais leading multinational organizations. We
carefully source, screen and select only the very best candidates to assist
our clients in making easier recruitment decisions faster. Differentiating
ourselves from standard recruitment agencies our consultants have been
carefully chosen for their backgrounds in business support for leading
multinational organizations. Having been both the client and the candidate
previously, we have an insiders understanding of the recruitment process and
our clients needs. What we do: Specializing in business support positions we
can assist in introducing a small selection of experienced administration,
finance and human resource candidates with the relevant experience to benefit
your business. Our careful screening process ensures that we have met with and
can give a concise overview of each candidates skills and current situation
before you meet them. We pride ourselves on sending our clients only the very
best available candidates in the market to ensure a simplified, hassle free
and timely recruitment experience for all involved.