Public Relation Officer

JOB TITLE:* Public Relation Officer
REPORTING TO: Country Lead KSA
LOCATION: KSA
ADDITIONAL INFO: Working from KSA Office; Expected to travel to different
official offices around KSA
PURPOSE OF POSITION
Responsible for coordinating and liaising between the company and Government
organisations / authorities and provide a key inter-face between the two.
Provide quick, efficient, and reliable services for all Government related
jobs such as Employment Permits, Entry Visas, Medical Examinations,
miscellaneous jobs related to Immigration, Ministry of Labour & Consulates and
Business Licences to the company, adhering to the regular amendments in rules
and regulations within very short notices.
Respond effectively to the demands of the Businesses, employees, and their
families to assist them on all government related services.
KEY RESPONSIBILITIES
Legislative compliance
* Responsible for ensuring all Company Licenses are up to date
* Ensuring smooth, compliance, and efficient interactions with official organisations as well as any other semi-government institution.
Government liaison
* Managing the labour and immigration directly with government offices and management on various legal issues.
* Maintaining good relationship with government departments and agencies.
Employee's support
* Preparing and processing the paperwork and relevant applications for acquiring new visas and work permits for employees and their families.
* Cancellations of Visa's and work permits for existing employees. (Both in English and in Arabic)
* Support expat employees with househunting, transportation and children schooling.
* Assisting HR management in employee relation issues.
General Administration
* Keeping track of all the employee legal documents and ensuring all administrative duties are kept up to date and legally compliant.
* Producing relevant reports as and when required.
* Assisting in any other day to day office administration.
DELEGATION OF AUTHORITY
As per Board-approved DOA and as necessary for functions outside the DOA. As
delegated by the Country Lead, when necessary.
POSITION RELATIONSHIPS
Internal
* All Business Unit Heads
* Line Managers
* HR Department
* Finance Department
* Employees
External
* Government Authorities
* Labour Consultants
* Industry associations
* Any other service provider
MEASURES OF PERFORMANCE (INDICATORS)
Leading Indicators
* Licenses established & Renewed
* OTD of Visas & Work Permits.
Lagging Indicators
* Good relationships with government Authorities
PERSONAL QUALIFICATIONS & EXPERIENCE
Education/ Achievements:
* Business bachelor's Degree
* Preferred : Post-graduate qualification including public relation
Experience/ Knowledge:
* ‎5 years' experience in similar job with strong experience with govt. organizations and embassies
* Ability to interpret legislation
* Arranging Business / Commercial License registration and renewals
* Experience in Office Suite
* Dealing with Ministry of Labour / Immigration and other Government Bodies
* Experience in obtaining Visa Quota
* Proficiency in written and spoken English and Arabic.
Preferred :
* Advanced Word and Excel skills
* Technologically inclined
* Expertise in entity establishment
* Understanding of French.
Specific Skills
* Analytical and problem-solving skills
* Strong networking and interpersonal skills
* Good negotiation skills
* Attention to detail
* Personal Organisation and time management
Personal attributes*
* Presentable
* Professional

ROLE SPECIFIC COMPETENCIES & BEHAVIOURS
Customer Driven
* Gains insight into customer needs.
* Identifies opportunities that benefit the customer.
* Builds and delivers solution that meet customer expectation.
* Establishes and maintains effective customer relationships.
Collaborative
* Works cooperatively with others across the organization to achieve shared objectives.
* Represents own interest while being fair to others and their areas.
* Partners with others to get work done.
* Credits others for their contributions and accomplishments.
* Gains trust and support of others.
Inclusive
* Seeks to understand different perspectives and cultures.
* Contributes to a work climate where differences are valued and supported.
* Applies others' diverse experiences, styles, backgrounds, and perspectives to get results.
* Is sensitive to cultural norms, expectations, and ways or communicating.
Accountable
* Follows through on commitments and makes sure others do the same.
* Acts with a clear sense of ownership.
* Takes personal responsibility for decisions, actions and failures.
* Establishes clear responsibilities and processes for monitoring work and measuring results.
* Designs feedback loops into work.
Champions VBS
* Identifies and creates the processes necessary to get work done.
* Separates and combines activities into efficient workflow.
* Seeks ways to improve processes, from small tweaks to complete reengineering.
* Is a simplifier, focused on cutting through complexity?
* Prioritizes to the critical few - focuses on what matters most.
Self-Aware
* Reflects on activities and impact on others.
* Proactively seeks feedback about shortcomings.
* Admits mistakes and gains insight from experiences.
* Knows strengths, weaknesses, opportunities, and limits.
Pioneering
* Comes up with useful ideas that are new, better, or unique.
* Introduces new ways of looking at problems.
* Can take a creative idea and put it into practice.
* Encourages diverse thinking to promote and nurture innovation.
* Anticipates and adopts innovative digital and technology applications.
Agile
* Learns quickly when facing new situations.
* Experiments to find new solutions.
* Takes on the challenge of unfamiliar tasks.
* Extracts lessons learned from failure and mistakes.
* Bounces back from setbacks and failure.
About Us
Gilbarco Veeder-Root represents the leading brands of solutions and
technologies that provide convenience, control, and environmental integrity
for retail fueling and adjacent markets. In ‎2002, the Gilbarco and Veeder-Root
companies combined into one marketing brand, with distinctive and
complementary business lines, services, and sales capabilities. Veeder-Root is
the world's leading supplier of automatic tank gauging and fuel management
systems and one of the few companies in the industry to design, manufacture
and service its own products; supplying and integrating the broadest range of
new and proven technologies to reduce cost of ownership, enhance environmental
integrity, and improve performance and profitability for petroleum marketers
and commercial fueling enterprises worldwide.
Vontier Corporation View
Vontier is a $3B global industrial technology company focused on smarter
transportation and mobility. Our five operating companies--Gilbarco Veeder-
Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy
Industries--are united by a powerful purpose: mobilizing the future to create
a better world. Our portfolio of trusted brands includes market-leading
expertise in mobility technologies, retail and commercial fueling, fleet
management, telematics, vehicle diagnostics and repair, and smart cities.
Vontier's pioneering solutions advance safety, security, efficiency, and
environmental compliance worldwide.
Energized by our shared purpose and values, we have a strong culture shaped by
a deep organization-wide commitment to inclusion, diversity, and equity (ID&E)
and corporate responsibility. Eight vibrant global employee resource groups
serve as powerful focal points for connection, community, and advocacy, and we
actively support community causes through Vontier Cares. We offer flexible
remote and in-person, open-space work options.
The Vontier Business System (VBS), our engine for success and our competitive
advantage, powers every aspect of our business performance through a
continuous improvement mindset. As we look to the future, we will continue to
evolve VBS to prepare our teams for new challenges and opportunities, and to
stay on the forefront of changing technologies through fast iteration and
focused experimentation. To learn more about us visit: www.vontier.com