Data Entry Operator

P
OSITION OBJECTIVE -
* his position is responsible to perform data entry work on appropriate software, entering, updating, researching, verifying and/or retrieving data into/from various systems, and ensuring the accuracy and confidentiality of information recorded. -
* erforms related duties as assigned. K
ey Responsibilities Follow-up Daily Sales Statement and Posting: -
* nsure all the reports are send on daily basis without fail -
* o-ordinate with IT department to download daily sale -
* heck and post daily sales if any pending with the support of the reports -
* oordinate with the Store Managers for any query regarding past sales -
* roubleshoot the errors and omissions with the help of IT personnel -
* o-ordinate with Account's department for the daily sales accounting Stock Replenishment: -
* oordinate with the warehouse department and ensure daily stock replenishment of the available stock and ensure goods are in good condition and easily accessible -
* nsure sales and stock transactions are updated in the system on-time with necessary signed documents from the authorized personnel -
* ource the XML file from JAFZA DC and book Sale order -
* repare the invoice, book the purchase and transfer to related company -
* ollect the stock maintenance sheet from stores and rectify the same with supporting documents -
* repare for stock take and ensure all the goods are barcoded correctly and ensure the stock report is received from the Inventory Control department Back-office support to customers: -
Support the customers with the queries and grievances - Coordinate with the
various departments for all the back-office support required at the stores,
goods transfer, price lists, sale lists, sales certificates etc. -
* esolve barcode problems, pricing and other problems faced by stores Import and Purchase Booking Coordination: -
* aily follow-up with the third parties in various sectors of retail business related to supply chain and distribution -
* ollow-up for collection of the Original Invoice, Packing list and Certificate of origin, and submit the same along with Import Declaration, HS Code summary sheet to the Clearing Department -
* repare and update the shipping log file with the following details: N
ature of goods, supplier, port of loading, port of delivery, date of pick up
instruction, collected date, ETS (Estimated Time of Shipping), ETA (Estimated
Time of Arrival), weight, volume, forwarder name, Bill of lading No. BL date,
invoice no - Collect Master Data, Order Details etc. from the
vendors/suppliers -
* rrange to prepare Purchase order and apply for opening L/c or Advance payment -
* repare and send the price list to data entry and to stores -
* nvite the freight quote from at least three forwarder and finalize the best amongst them -
* n case of a new supplier, arrange to prepare invoice packing list, certificate of origin in the standard format of company -
* oordinate with the shipping arrival and packing details to the warehouse department in advance -
* rrangement of freight bill, Transport bill, Bill of Entry and other documents -
* end EXIM (Export-Import) declaration for insurance purpose to the Import Department -
* repare cost sheet and get it signed by the Accounts department, send it to WMS Team along with Bill of lading, invoice and allocation sheet (barcodes, HS code wise allocation and cost lists) -
* nform the stores about the delivery details and prepare the d/p register Export and Purchase Booking Coordination: -
Confirm the allocation list with overseas and submit the same to warehouse in-
charge - JAFZA DC/AL Quoz/WMS team - Collect the XML File and Bill of Entry
and copy the same to Navision for booking the sale order and submit the same
with bill of entry to Accounts Dept. to post -
* repare Export Invoice if it is for overseas location and get it posted from Accounts, apply for Certificate of Origin, deliver the truck consignment note to the export team and follow-up for the same -
* repare the export log sheet with the following details: consigner, consignee, TCN (Transportation Control Number), Quantity, Value, System Invoice No. etc. -
* nform the consignee with TCN (Transportation Control Number) and packing details, sales invoice without box transaction details -
* ook the purchase of overseas location, if required -
* end the transfer order details to the concerned location and ensure the documents are posted at the store level. Miscellaneous: -
* repare the payment request with all the supporting documents and follow-up with Account and Finance department for the same -
* repare the sale list for approval from municipality during the sale period -
* end and follow-up for the price master updated list and ensure it is updated in the store's system as well -
* repare Monday monthly reports, category wise sales report - week / monthly / yearly, category wise stock report; also generate the same for overseas if required -
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