SRR - Accommodation Officer (AO)

Job Description (Roles and Responsibilities)
The British Embassy Riyadh has a vacancy for an Accommodation Officer on a
fixed-term contract of two (‎2) years.
The Accommodation Officer will assist the Estates Manager (EM) and Community
Liaison Officer (CLO) with daily tasks of running a diverse portfolio of UK
Based Staff (UKBS) accommodation as well as assisting on the arrival/
departure of officers and preparing their floats.
The jobholder will be responsible for overseeing a team of individuals and
making sure all tasks are completed to the highest standards. The
Accommodation Officer will report to the EM and will be part of the Corporate
Services team.
The Accommodation Officer will also work closely with various Foreign,
Commonwealth and Development Office (FCDO) and One HMG teams on upcoming
Estates-related projects. They will also be expected to complete monthly
inspections of smoke alarms, first aid kits, and fire extinguishers.

Duties and responsibilities:
* Accommodation services
* Assist the EM in administration of sourcing/ recommending properties for new UK Based Staff positions according to the Post Housing Policy and FCDO guidance;
* Supervise and ensure all new-leased properties are furnished (hard & soft furnishings) according to FCDO standards. Co-ordinating with the CLO to ensure float items are in a property and ensuring a property is ready for occupation for new arrivals;
* Responsible for overseeing the up-keep and maintenance of all furniture provisions (office and residential).
* Collaborate and liaise with contractors managing Embassy furniture provisions. Liaise with third party suppliers and contractors;
* Oversee departing and arriving officer float distribution and collection;
* Supervise and conduct efficient Move In/ Move Out process;
* Supervision and booking of all temporary and transit accommodation for new arrivals, temporary duty staff, and estate visitors;
* Raising requisitions, receipting goods that comply with FCDO procurement rules and policy;
* Ensure weekly and monthly statistics are compiled accurately for various Management Information (MI), including KPIs, etc.;
* Supervise efficient Inventory process. Oversee the upkeep of all estate storerooms, the inventory and tidiness of each room;
* Responsible for meeting FCDO health and safety (H&S) requirements. Supervise the team to make sure the Embassy is kept to H&S standards and identifying areas for improvement;
* Keep an up to date record of all inspections and tests of all equipment, alarms, and H&S aspects with in the Embassy;
* Responsible for building and maintaining a strong relationship to help secure corporate rates with hotels;
* Supervise and assist the Technical Works Group (TWG) with portable appliance testing (PAT) of all Embassy-supplied white goods to villas.
* Community liaison support
* Gather and disseminate key information for UKBS officers and spouses;
* Support new UKBS arrivals at Post.
* Resource and people management: Direct line management of one (‎1) staff member.
The above list is not exhaustive and the jobholder will be required to be
flexible and take on other ad hoc tasks as required, including participating
in the Embassy's emergency planning and any other response to a crisis
affecting UK citizens. The job description may be reviewed to meet changes in
business needs.

Key behaviours required:
* Managing a Quality Service - Delivering service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
* Delivering at Pace - Taking responsibility for delivering timely and quality results with focus and drive.
* Communicating and Influencing - Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
* Making Effective Decisions - Use evidence and knowledge to support accurate, expert decisions and advice. Carefully consider alternative options, implications and risks of decisions.

Eligibility:
* The successful candidate must be able to secure a local residence and work permit in Saudi (iqama) OR already have the right to work and reside in Saudi.
* The British Embassy provides visa sponsorship. The successful candidate will be required to transfer their visa under the Embassy's sponsorship.
Essential qualifications, skills and experience
* Previous relevant experience and knowledge of property/ estates management and local tenancy/ lease procedures.
* Exceptional planning, organisational skills and keen attention to detail. Ability to prioritise own workload and meet deadlines without compromising the quality of the work.
* Excellent command of spoken and written English. Able to express ideas and messages clearly and concisely.
* Excellent interpersonal and communication skills, with proven ability to engage and influence at all levels internally and with external contacts and collaborate effectively across teams. Demonstrates courtesy and consideration in dealing with stakeholders across all levels.
* Flexible, resilient under pressure, and decisive, with a proven track record of delivering results regularly within tight deadlines.
* Ability to think logically/ laterally and be able to display sound judgement. Ability to manage customer expectations and display a flexible approach and resourcefulness in solving problems.
* Strong IT skills and proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
Desirable qualifications, skills and experience
* Familiarity with UK fire safety and health and safety laws.
* Experience in using Oracle-based finance and procurement management system.
* Finance/ budget management experience.
* Line management experience.
* Arabic and/ or Urdu language skills.
Required behaviours
Making Effective Decisions, Managing a Quality Service, Delivering at Pace,
Communicating and Influencing
Application deadline Application deadline - day Application deadline - month
Application deadline - year
‎9 August ‎2023
Grade
Administrative Officer (AO)
Type of Position
Fixed Term, Full-time
Working hours per week
‎35
Duration of Post
‎24 months
Region
Middle East & North Africa
Country/Territory
Saudi Arabia
Location (City)
Riyadh
Type of Post
British Embassy
Number of vacancies
‎1
Salary Currency
SAR
Salary
‎7,908
Start Date Start Date - day Start Date - month Start Date - year
‎22 October ‎2023
Other benefits and conditions of employment
The Embassy aims to offer an attractive working environment and remuneration
package for this role.
Monthly salary details:
* Base Salary - SAR ‎6,006
* Housing Allowance - SAR ‎1,502 (subject to eligibility)
* Travel Allowance - SAR ‎400 (subject to eligibility)
* Total - SAR ‎7,908
* Allowances are not payable to staff who receive official provision for such expenditure in some other form. Spouses/ Dependents of UKBS officers working at the Embassy are not eligible to Housing or Travel Allowance.
No accommodation nor relocation expenses are payable in connection with this
position.
This position is full-time, based on ‎35 hours per week. Normal working hours
for the Embassy are from ‎08:00 to ‎15:00 from Sunday to Thursday, with core
working hours from ‎10:00-‎15:00. Core working hours is the period of the day
that employees are required to be at work. The working day outside of the core
hours is a flexible period, which allows employees to choose when they work,
subject to operational needs.
The jobholder will be required to be flexible in their approach to hours
worked as these will be dictated by operational needs and may involve working
out of hours (evening/ weekend). Flexible working arrangements may be
considered based on operational requirements and agreement with the line
manager, and in line with FCDO and Embassy policies.
The successful candidate will be subject to a ‎90-day probationary period.
he successful candidate will be required to transfer their iqama under the
Embassy's sponsorship.
Additional information
How to apply:
Interested candidates must include with their online application form
‎1) an updated Curriculum Vitae (CV);
‎2) a covering letter/ motivation essay stating how you meet the requirements
of the role; and
‎3) specific examples, in the relevant sections of the online application form,
of how you meet the key behaviours required.
Applications that do not include these information will not be considered.
The closing date for applications is at ‎23:55 KSA local time on ‎09 August
‎2023.
Applications received after the stated deadline will not be considered.

Due to the large number of applications we receive, only those shortlisted for
the next step in the recruitment process will be contacted.
Appointable candidates who were unsuccessful at interview may be placed on a
'reserve list'. If during the reserve period of six (‎6) months the same or a
largely similar role becomes available, that role may be offered to the second
or subsequent candidate.
The start date mentioned in the advert is a tentative start date and the
successful candidate will be required to undergo security-vetting procedures.
Any offer of employment will be subject to the candidate achieving suitable
clearances and reference checks.
The recruitment process, including security clearance, is expected to take
around ‎2-‎3 months. The security clearance process includes checks available in
country and in the UK, dependant on the security level required for the role
and the candidates profile and UK footprint. You may experience some delay in
the progress of this recruitment campaign, and we are working hard to minimise
any disruption.

The British Embassy Riyadh is an equal opportunities employer, dedicated to
inclusivity, a diverse workforce and valuing difference. Staff recruited
locally by the British Embassy is subject to Terms and Conditions of Service
according to local Saudi Arabia employment law.
Please be aware that you will only be able to apply to vacancies for Country
Based Staff roles with the British Government through this official tal.net
site (operated by Oleeo). Jobs may be advertised on third party websites,
however our adverts will always link back to the official tal.net site. If you
complete and send an application through any other site, we will not receive
it.