Translator - Provision of Translation Services

Translator - Provision of Translation Services

Location :
Riyadh, SAUDI ARABIA

Application Deadline :
‎30-Apr-‎23 (Midnight New York, USA)

Time left :
14d 13h 54m

Type of Contract :
Individual Contract

Post Level :
International Consultant

Languages Required :
Arabic English

Starting Date :
(date when the selected candidate is expected to start)
‎01-May-‎2023

Duration of Initial Contract :
The anticipated duration is ‎12 months with possibility for extension

Expected Duration of Assignment :
The anticipated duration is ‎12 months with possibility for extension

UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment, and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.

Background

A. Project Title
‎00137889 - Umbrella Programme for Socio-Economic Development
B. Project Description
For the last four decades, Saudi Arabia has realized and sustained remarkable
progress along the socioeconomic development path. As a result of this, the
Kingdom has been able to move to a high-income country.
The Saudi Vision ‎2030 represents an ambitious resolve with long-term goals and
expectations founded on the strengths and capabilities of the Kingdom. It
covers the three themes of a vibrant society, a thriving economy, and an
ambitious nation. A thorough review of the three themes and their underlying
issues of national concern would reveal a holistic approach to development
that encompasses the three dimensions of Sustainable Development Goals (SDGs):
the social, the economic and the environmental.
The Umbrella Program for Socio-Economic Development is a partnership between
the Ministry of Economy and Planning (MEP) and UNDP that aims at mainstreaming
social and economic development national policies and sectoral and regional
plans.
It focuses on mobilizing technical assistance and capacity development to MEP
to facilitate economic and social transformation, including economic
diversification and inclusive and accelerated economic growth. Specifically,
the program framework covers the following:
Main areas:
* SDGs monitoring and reporting.
* Policymaking, policy analysis and regional development planning.
* Producing the National Human Development Report.

Duties and Responsibilities

A. Scope of Work
* Performs oral interpretation
* Performs written translations upon request
* Assists and supports the project personnel to liaise with Government counterparts on substantive issues
* Translate drafts and documents from Arabic into English and vice versa
* Translate reports from Arabic into English
* Working in close consultation with the personnel from MEP and with
* interlocutors from other institutions, as well as other government offices and International organizations
* Perform translation of correspondence from English into Arabic and vice Versa
* Translates project-related documents and official correspondence in a concise
* manner from English to Arabic and from Arabic to English as requested.
* Provide interpretation for international project staff at presentations
* Other interpretation tasks as needed within the project implementation.
* Provide a simultaneous translation for international project staff
* Act as interpreter in meetings and conferences, according to needs
* Performs other duties and responsibilities as required and necessary
* Remain flexible for travelling to other provinces if required, subject to UN security standards
* Translate both written and verbal communication from English to Arabic and vice versa.
* Proofread, edited and revise final translated documents.
* Ensuring translated texts convey original meaning and tone
* Provide constructive feedback on translated documents to other departments and deputyships within MEP.
* Follow up with internal team members to ensure translation meets their needs.
* Participate in the assistant deputyship for Sustainable Development Affairs meetings and special events as required.
* Identify and resolve conflicts related to the meanings of words, concepts, practices and terminology.
A. EXPECTED OUTPUTS AND DELIVERABLES

Deliverable

Expected number of working days

Payment Schedule & Amounts

Deliverable ‎1:
* ‎17 SDG Reports
* ‎5 SDG Presentations

‎63 working days

Relevant department at MOEP, in collaboration with UNDP Programme Analyst

Deliverable ‎2:
* ‎1 VNR documents
* ‎2 VNR Summary documents
* ‎2 VNR Presentations

‎63 working days

Deliverable ‎3:
* Translate around ‎20 official communication and letters
* Translate around ‎40 speeches

‎42 working days

Deliverable ‎4:
* Translating official documents from English to Arabic Language vice versa, including tabular info. Formatting Arabic Text with English Text in one format of the paper given
* Additions/revisions after proofreading /feedback
* Translate Economic reports and materials as required during the assignment
* Facilitate smooth monitoring of the translation, regular meetings/conference calls should be organized to discuss the progress of the work

‎84 working days

B. Institutional Arrangement

The expert will be reporting to MEP and UNDP. A detailed work plan for the
expert's duties and responsibilities will be formulated by MEP. She/he will be
supervised by Assistant Sustainable Development Department team and work in
close collaboration with the Chief Technical Advisor (CTA), other consultants
and the relevant MEP technical staff.

C. Duration of the Work

The expected duration of the assignment is ‎12 months, with the possibility of
extension.

D. Duty Station
This assignment will be based in Riyadh, Saudi Arabia and virtual.
*
* This assignment will be based in Riyadh, Saudi Arabia
* UNDP will cover the around ticket to/from duty station
* If unforeseen travel outside the consultant's duty station city is requested by UNDP and not required by the Terms of References (ToR), such travel shall be covered by UNDP in line with applicable rules and regulations and upon prior written agreement. In such cases, the consultant shall receive living allowances not exceeding the United Nations (UN) Daily Subsistence Allowance (DSA) rate for such other location(s).

Note:** A written approval from UNDP and relevant authorities will be required
to facilitate the consultant's travel to any locations than stated on this TOR
on official missions where necessary.

Competencies

Desired additional skills and competencies
* Knowledge & experience of working with constituents in the Arab States, particularly in the Gulf Cooperation Council (GCC).
* Demonstrates integrity and fairness by modelling UN values and ethical standards.
* Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
* Display cultural, gender, religion and age sensitivity and adaptability.
* Knowledge of Economic related programmes and/or policy and SDGs;
* Knowledge of Computer Assisted Translation tools preferred specially Inpage and Unicode Text in Ms-Word
* Solid knowledge of MS Office tools (Word, Excel and Publisher) with advanced knowledge of MS Excel and MS Access.
* Capacity to edit, update, and review content within files;
* Excellent verbal and written communication skills in English.
* Ability to work under pressure and tight deadlines.

Required Skills and Experience

A. Qualifications of the Successful Individual Contractor:

Min. Academic Education:
* Bachelor's degree in English Translation, Linguistics, International Relations, Business/Public Administration, Project Management or other related fields.

Min. years of relevant Work experience:
* Minimum ‎10 years' experience in translating documents, articles and publications relevant to the Economy, sustainable development and the SDGs. (English to Arabic and vice versa)
* Previous experience working with the Sustainable Development Goals, conducting SDGs localization and use of tools and mechanisms in relation to localizing the SDGs would be a strong advantage.
* Written and verbal fluency in English and Arabic is essential.
Required skills and competencies
* Experience in translating documents in different sectors/themes.
* Ability to work on own initiative as well as a member of a team and to work under pressure.
* Excellent interpersonal skills, including the ability to establish strong cooperative relationships with senior government officials.
* Good understanding and practice of capacity development.

Desired additional skills and competencies
* Knowledge & experience of working with constituents in the Arab States, particularly in the Gulf Cooperation Council (GCC).
* Demonstrates integrity and fairness by modelling UN values and ethical standards.
* Demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
* Display cultural, gender, religion and age sensitivity and adaptability.
* Knowledge of Economic related programmes and/or policy and SDGs;
* Knowledge of Computer Assisted Translation tools preferred specially Inpage and Unicode Text in Ms-Word
* Solid knowledge of MS Office tools (Word, Excel and Publisher) with advanced knowledge of MS Excel and MS Access.
* Capacity to edit, update, and review content within files;
* Excellent verbal and written communication skills in English.
* Ability to work under pressure and tight deadlines.

Required Language(s) (at working level)
* Language proficiency in both written and oral English and Arabic.

B. Scope of Price Proposal and Schedule of Payments:

All proposals must be expressed in a lump sum amount. This amount must be
"all-inclusive". Please note that the terms "all-inclusive" implies that all
costs (professional fees, living allowances, communications, consumables,
etc.) that could possibly be incurred are already factored into the final
amounts submitted in the proposal.
Payments shall be made to the individual contractor upon successful completion
and certification by UNDP that services have been satisfactorily performed,
based upon the actual number of working days and accomplishments of each
deliverable.
Payment shall be made as a deliverables-based lump upon the receipt of the
deliverables and certification of satisfactory performance by UNDP.

The Expert will share a Certificate of Payment (CoP) where he/he needs to
indicate achieved outputs. Then the certificate of payment must be verified by
the UNDP Team and certified by UNDP top management. The Expert is advised to
keep a detailed timesheet of the days worked and tasks performed throughout
the consultancy assignment. A bi-weekly update of the timesheet will be
requested, and such documentation will support the payment process as deemed
needful.

Payment

Phases

Estimated Duration to Complete

Payment Percentage

1st payment

Upon Accomplished and Submission of ‎30% of Deliverable ‎1

‎1 month after signature of the contract

‎8%

2nd payment

Upon Accomplished and Submission of ‎60% of Deliverable ‎1

‎2 months after signature of the contract

‎8%

3rd payment

Upon Accomplished and Submission of ‎100% of Deliverable ‎1

‎3 months after signature of the contract

‎9%

4th payment

Upon Accomplished and Submission of ‎30% of Deliverable ‎2

‎4 months after signature of the contract

‎8%

5th payment

Upon Accomplished and Submission of ‎60% of Deliverable ‎2

‎5 months after signature of the contract

‎8%

6th payment

Upon Accomplished and Submission of ‎100% of Deliverable ‎2

‎6 months after signature of the contract

‎8%

7th payment

Upon Accomplished and Submission of ‎50% of Deliverable ‎2

‎7 months after signature of the contract

‎8%

8th payment

Upon Accomplished and Submission of ‎100% of Deliverable ‎2

‎8 months after signature of the contract

‎8%

9th payment

Upon Accomplished and Submission of ‎25% of Deliverable ‎1

‎9 months after signature of the contract

‎8%

10th payment

Upon Accomplished and Submission of ‎50% of Deliverable ‎1

‎10 months after signature of the contract

‎8%

11th payment

Upon Accomplished and Submission of ‎75% of Deliverable ‎4

‎11 months after signature of the contract

‎9%

Final payment

Upon Accomplished and Submission of ‎100% of Deliverable ‎4

‎12 months after signature of the contract

‎10%

C. Recommended Presentation of Offer

For purposes of generating Offers whose contents are uniformly presented and
to facilitate their comparative analysis, it is best to recommend the
preferred contents and presentation of the Offer to be submitted, as well as
the format/sequencing of their presentation. The following documents may be
requested:
*
Duly accomplished Letter of Confirmation of Interest and Availability
using the template provided by UNDP;
* Personal CV or P11 , indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (‎3) professional references;
* Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment. A methodology is recommended for intellectual services, but maybe omitted for support services [Note: this is optional for support services ];
* Financial Proposal that indicates the all-inclusive total contract price, supported by a breakdown of costs, as per the template provided. The terms "all-inclusive" implies that all costs (professional fees, travel costs, living allowances, communications, consumables, etc.) that could possibly be incurred are already factored into the final amounts submitted in the Proposal. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under the Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial Proposal submitted to UNDP.

D. Criteria for Selection of the Best Offer

Individual consultants will be evaluated based on the following methodologies:
Step I: Screening and desk review:
Individual consultants will be evaluated based on the following methodology.
Technical Criteria (CV review and Desk Review/Interview optional) - maximum
‎70 points. Only candidates who obtained at least ‎70% of points from the CV
desk review (who will score at least ‎49 points) will be considered for the
next evaluation stage, i.e., financial evaluation.
Applications will be first screened, and only candidates meeting the following
minimum criteria will progress to the pool for shortlisting:
*
Advanced university degree (Master's degree or equivalent degree) in
sustainable development, economics, social sciences, urban planning, public
policy or related field is required.
* Minimum ‎10 years' experience in development-related activities and advisory role, including in urban and/or social development, this may include research activities and experience in the creation of research articles and publications
* Expertise with preparing concise analytical documents such as technical notes
* Experience working with urban data and/or urban-related indicators and knowledge of urban planning frameworks
* Previous experience working with the Sustainable Development Goals, conducting SDGs localization and use of tools and mechanisms in relation to localizing the SDGs would be a strong advantage

Area

Requirements

Max Points

Min. Academic Education
*
Bachelor 's degree in English Translation, Linguistics, International
Relations, Business/Public Administration, Project Management or other related
fields.

‎10

Min. years of relevant Work experience

* Minimum ‎10 years' experience in translating documents, articles and publications relevant to Economy, sustainable development and the SDGs. (English to Arabic and vies versa)
* Proven experience in working with the Sustainable Development Goals, conducting SDGs localization and use of tools and mechanisms in relation to localizing the SDGs would be a strong advantage.
* Written and verbal fluency in English and Arabic is essential.

‎20

Required skills and competencies
*
Proven Experience in translating documents in different sectors/theme.
(English to Arabic and vies versa)
* Excellent interpersonal skills, including the ability to establish strong cooperative relationships with senior government officials.
* Good understanding and practice of capacity development.

‎20

Additional essential skills and competencies
(Interview and/or Written Test)

* Expertise with preparing concise analytical documents such as technical notes
* Experience working with urban data and/or urban-related indicators and knowledge of urban planning frameworks

‎15

Required Language(s) (at working level)
*
Language proficiency in both written and oral English and Arabic.

‎5

Technical Skills:**

The qualified candidate should be fully autonomous in translating, editing and
proofreading reports, policy papers and presentations in Arabic and English
Only candidates obtaining a minimum of ‎49 points (‎70% of the total technical
points) would be considered for the Financial Evaluation.
Weight Per Technical Competence

‎5 (outstanding): ‎96% - ‎100%

The individual consultant/contractor has demonstrated an OUTSTANDING capacity
for the analyzed competence.

‎4 (Very good): ‎86% - ‎95%

The individual consultant/contractor has demonstrated a VERY GOOD capacity for
the analyzed competence.

‎3 (Good): ‎76% - ‎85%

The individual consultant/contractor has demonstrated a GOOD capacity for the
analyzed competence.

‎2 (Satisfactory): ‎70% - ‎75%

The individual consultant/contractor has demonstrated a SATISFACTORY capacity
for the analyzed competence.

‎1 (Weak): Below ‎70%

The individual consultant/contractor has demonstrated a WEAK capacity for the
analyzed competence.

Step II: Financial Assessment:
Financial Proposal - Maximum ‎30 points
* Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II)
PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The contractor shall submit a price proposal as below:
The total professional fee shall be converted into a lump-sum contract and
payments under the contract shall be made on submission and acceptance of
deliverables under the contract in accordance with the schedule of payment
linked with deliverables. The financial Proposal should include all relevant
costs (consultancy fees, all envisaged travel costs, living allowances, etc.).

UNDP applies the " Best value for money approach" - the final selection
will be based on the combination of the applicants' qualification and
financial proposal.
Financial proposal - Maximum ‎30 points
* Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II)
PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

The contractor shall submit a price proposal as below:
The total professional fee shall be converted into a lump-sum contract and
payments under the contract shall be made on submission and acceptance of
deliverables under the contract in accordance with the schedule of payment
linked with deliverables. Financial proposal should include all relevant cost
(consultancy fees, all envisaged travel costs, living allowances, etc.).

Financial evaluation - Total ‎30% (‎30 points)
The following formula will be used to evaluate the financial proposal:
p = y ( µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest-priced proposal
z = price of the proposal being evaluated

A. Instructions for online submissions
Step ‎1: Please prepare all required documents electronically.
Step ‎2: Combine all documents in ONE SINGLE FILE (preferably in PDF
however, Word format can also be accepted) and upload to the UNDP Jobs links
Step ‎3: After that, you will receive an auto-reply from the UNDP jobs if your
offer is received successfully.

Interested applicants are advised to carefully review this advertisement and
ensure that they meet the requirements and qualifications described.
Given the volume of applications that UNDP receives, only shortlisted
offerors will be notified.
UNDP reserves the right to reject any incomplete applications.
Please be informed that we don 't accept applications submitted via
email.
Interested Offerors are required to submit an application via UNDP Jobsite
system as the application screening and evaluation will be done through UNDP
Jobsite system. Please note that UNDP Jobsite system allows only one uploading
of application documents, so please make sure that you merge all your
documents into a single file. Your online application submission will be
acknowledged where an email address has been provided. If you do not receive
an email acknowledgement within ‎24 hours of submission, your application may
not have been received. In such cases, please resubmit the application if
necessary. Please combine all your documents into one (‎1) single PDF document
as the system only allows you to upload a maximum of one document.
Any request for clarification/additional information on this procurement
notice shall be communicated in writing to UNDP office or send to email
[email protected] with a copy to [email protected] the Procurement
Unit would endeavor to provide information expeditiously, only requests
receiving at least ‎3 working days prior to the submission deadline will be
entertained. Any delay in providing such information will not be considered as
a reason for extending the submission deadline. The UNDP's response (including
an explanation of the query but without identifying the source of inquiry)
will be posted on the Individual Consultant (IC) Procurement Notice page as
provided above. Therefore, all prospective Offerors are advised to visit the
page regularly to make obtain updates related to this Individual Consultant
(IC) Procurement Notice.
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.

Interested applicants are advised to carefully review this advertisement and
ensure that they meet the requirements and qualifications described.

The interested offeror must read the Individual Consultant (IC) Procurement
Notice, which can be viewed at
https://procurement-notices.undp.org/view_notice.cfm?notice_id=‎97683 for more
detailed information about terms of references, instructions for the offeror,
and to download the documents to be submitted in the offer online.
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All
applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment and discrimination. All selected
candidates will, therefore, undergo rigorous reference and background
checks.