- Perform buying duties when necessary.
- Prepare invitation-of-bid forms and mail forms to supplier firms or
distribute forms for public posting.
- Approve bills for payment.
- Calculate costs of orders, and charge or forward invoices to appropriate
accounts.
- Check shipments when they arrive to ensure that orders have been filled
correctly and that goods meet specifications.
- Compare prices, specifications, and delivery dates in order to determine
the best bid among potential suppliers.
- Compare suppliers' bills with bids and purchase orders in order to verify
accuracy.
- Contact suppliers in order to schedule or expedite deliveries and to
resolve shortages, missed or late deliveries, and other problems.
- Determine if inventory quantities are sufficient for needs, ordering more
materials when necessary.
- Locate suppliers, using sources such as catalogs and the internet, and
interview them to gather information about products to be ordered.
- Prepare, maintain, and review purchasing files, reports and price lists.
- Prepare purchase orders and send copies to suppliers and to departments
originating requests.
- Respond to customer and supplier inquiries about order status, changes, or
cancellations.
**24/12/2018 :** Date **2049 :** Job Code PURPOSE Compile information and records to draw up purchase orders for procurement of materials and services RESPOSIBILITIES v Perform buying duties when necessary v Prepare invitation-of-bid forms and mail forms to supplier firms…
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