Administrative Assistant

Job Summary:
We are looking for an employee who can do multi-tasks with excellent
communication skills and a positive attitude. Candidates should be able to
assist management and all visitors to the company by handling office tasks,
providing polite and professional assistance via phone, mail, and e-mail,
making reservations or travel arrangements, and generally being a helpful and
positive presence in the workplace.
Candidates should be professional, polite, and attentive while also being
accurate. They should always be prepared and responsive, willing to meet each
challenge directly. Administrative Assistants must be comfortable with
computers, general office tasks, and excel at both verbal and written
communication. Most importantly, Administrative Assistants should have a
genuine desire to meet the needs of others.

Responsibilities/Accountability & Authority:
• Assistant to the Area Manager.
• Office Administrator (physical facility and supplies)
• Travel Coordinator (Hotels, Land Transport, Visa Assistance)
• Internal Training Coordinator including Aramco Trainings facilitated by NOV
WT including the logistics and Invoices.
• SAP System user for applying Aramco ID's
• KRONOS Monitor for Employees - man hours of personnel
• Collating some possible vendors needed (hotel, suppliers, agents)
• Focal point for Vendors (Hotels, Travel Agents, Office Suppliers)
• Order, Administer and Monitor Office supplies, Pantry supplies and other
office miscellaneous.
• Manage and Monitor Vendor Invoices. (Supplies and others)
• Opening of Contracts for new Vendors.
• Scan the copy of invoices and save to job folder, tracker
• Submit Invoice original copy to accounts
• Follow up payments.
• Follow up on PO to be issued by the Inventory and Logistics Department.
• Produce correspondence and documents and maintain records, spreadsheets and
Excel, etc.
• Other Assistance as required / instructed by the Manager.

Quality

Essential

Desirable

Qualifications

* Minimum of ‎3 years' experience as Admin, Secretary or equivalent.
* Good Command in English both written and oral.
* Applicants home location or residence.
* Willing to work on a flexible time or working schedule.
* Bachelor's Degree close to Administration or related discipline.

Experience & Skills:

* Communication Skills (Oral and Written). Includes Answering Telephones, Business E-mail Correspondence, Calling Vendors, to name a few.
* Organizational Skills. Organize with the daily tasks. It includes Appointment setting, attention to details, filing etc.
* Time Management Skills. Ability to do task in a timely manner, knowing tasks according to priorities and punctuality is a must as well.
* Dependability and Reliability. He works efficiently and effectively so that the team can rely on his output.
* Confidentiality. Company discretions policy.
* Customer or Client Service Orientation.
* Computer Literate. Ability operate a variety of technological tools, ranging from Microsoft Office Suite Word, Excel, PPT) to online scheduling programs. They also must use, and often maintain, office equipment such as faxes, scanners, and printers.
* Familiar with the use of SAP and KRONOS is a plus.
* Team Player

Every day, the oil and gas industry's best minds put more than ‎150 years of
experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and
production, our family of companies has provided the technical expertise,
advanced equipment, and operational support necessary for success --now and in
the future.

Global Family
We are a global family of thousands of individuals, working as one team to
create a lasting impact for ourselves, our customers, and the communities
where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service
delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers ' needs and work with them to
deliver the finest products and services on time and on budget.

Wellbore Technologies

Within NOV Wellbore Technologies, we enhance drilling performance at the rig,
both on land and offshore. We understand the complete process and anticipate
what our customers need to be successful.