Sr. Executive Assistant - CCCO'S OFFICE

About the job Sr. Executive Assistant - CCCO'S OFFICE
Purpose of the job
Responsible for day-to-day operational management of all activities to perform
full clerical, administrative and general office duties through providing
administrative support.
Duties and responsibilities
* Compose and prepare memos, correspondences, agreements, reports and other professional documents using automated systems including Microsoft word, Excel and Power Point.
* Assist Customer Service teams in the related admin work.
* Attend meetings and provide minutes of meeting, agenda and following on action points.
* Responsible for weekly & monthly reporting, projects filing & documentation.
* Coordinate & manage department events, meetings, travel arrangements, expenses and manage all document workflow.
* Gather collective projects information from all teams
* Manage the filing & record keeping of all employees related documents such as HR, appraisals, headcount, stationary and office supplies, office equipment; new hires or new requests.
* Ensure facilities requests are communicated and implemented .
* Issue and follow up on domestic and international travel arrangements.
* Plan meeting schedules and events.
* Prioritize and perform a variety of tasks with minimal direction.
* Use specific knowledge of airlines, airports, ground transportation, cities, and accommodations to make thoughtful, well-planned travel arrangements taking into account individual preferences, budget and time constraints .
* Conduct productive internet information searches as needed.
* Handle requests aiming at meeting tight deadlines and rearrange multiple priorities.
* Prepare expense reports, purchase requisitions, process invoices, and track deliverables and payment status order.
* Maintain various office supplies and equipment and assist in special projects as needed .
* Maintain organizational charts, headcount and staffing requisition records.
* Responsible for ordering and maintaining supplies for department.
* Prepare the departments logistics such as stationary, supplies, equipment, etc.
* Review all documents prior to submission to the Customer service Chief Officer to ensure their accuracy and compliance with company policies and procedures with a necessary brief, if needed.
* Maintain confidentiality with respect to all issues, correspondences and reports.
* Responsible for maintaining building conditions and coordinate with the facility teams, and any concerned teams to make sure it is always in good shape and well maintained.
Job specification
Education
* Bachelor's degree from a recognized university.
Experience
* ‎1-‎2 years of experience in administrative tasks..
Skills and abilities
* Excellent writing skills both Arabic and English.
* Good communication and presentation skills.
* Ability to organize, multi-task &meet deadlines.
* Good knowledge of Microsoft Office.
* Ability to work under stress.