Executive Assistant to Principal - Sunmarke School

Job Purpose:*
The Executive Assistant will have a broad set of responsibilities that range
from supporting the Principal directly to supporting the day-to-day operations
of the larger School Leadership team. This position requires exceptional
organizational skills, attention to detail, and the ability to multitask and
prioritize tasks efficiently.
Main Accountabilities:
* To provide first-class executive support to the Principal by executing
all tasks and activities relating to the efficient operation of the
Principal's office exercising confidentiality, tact, and diplomacy
* Manage the Principal's calendar, including scheduling and coordinating meetings and school visits with the school leadership team & parents,
* Liaise between the Principal and other staff within the organization, including the senior leadership team at the school & head office.
* Identify, prepare, and compile necessary materials to ensure the Principal has the appropriate information for meetings, reports, presentations, and special projects.
* Responsible for organizing and maintaining the Principal's diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
* Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodation, etc.) for completing activities and/or delivering services in accordance with the Principal's job description.
* Serve as the administrative liaison to the various committees within the school.
* Devising and maintaining office systems, including data management, and filing
* Take notes at meetings or provide general assistance during presentations.
* Screening telephone calls, enquirers and requests, and handling them when appropriate
* Dealing with incoming email, faxes and post, often corresponding on behalf of the Principal.
* Meeting and greeting visitors at all levels of Seniority.
* Organizing and attending meetings and taking dictation and minutes
* Liaise with internal administration and marketing departments to create and implement projects.
* Ensure necessary records and trackers are maintained that can readily provide current, accurate and accessible information.
* Provide senior-level administrative support to the Principal through the facilitation of communication on their behalf (follow-up with letters, memos, reports, e-mail, and telephone calls)
* Act as liaison between the Principal and staff to ensure appropriate coordination and follow-up on day-to-day issues
* Own and improve existing processes that support the School Leadership team; and
* Support the Principal with various ad-hoc projects and other administrative duties as needed.

Job Specification:
*** * A graduate in any discipline, preferably in Business Administration
with a minimum of ‎6 years of professional administrative experience working
effectively in a dynamic and cross-functional environment.
* Experience in a school or an education sector in the UAE is preferred but not essential.
* An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
* Possess a high degree of professionalism, tact, and integrity, as well as a profound respect for the confidentiality of the documents and communications involving the organization.
* Have strong organizational, problem-solving, and data-gathering skills and can handle multiple shifting priorities.
* Meticulous with an attention to detail and accuracy in matters of proofreading, document processing, and relaying messages.
* Can work both independently and as part of a team, exercising a strong work ethic and dedication to completing work on a timely basis; and
* Flexible, resourceful, and adaptable to changing needs and demands, and willing to work longer hours as circumstances require.
* Can work effectively and can manage and prioritize multiple projects and tasks simultaneously.
* Good technical understanding and should be able to grasp, understand & use various software & tools.
* Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
* Sound judgment and ability to maintain confidentiality.
* Strong Project Management skills.

Please note that this is a local contract.

Candidates are invited to complete our Online Application by visiting:
http://forteseducation.com/Careers/Current-Openings

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